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How to Prepare Slides for a Business Presentation. Advanced Business Writing Assignment: The Progress Report. Start with a title slide. Identify yourself and the aim of your presentation. Plan for uniformity. Use the same background for all the slides: Same Color Same Design.
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How to Prepare Slides for a Business Presentation Advanced Business Writing Assignment: The Progress Report
Start with a title slide Identify yourself and the aim of your presentation.
Plan for uniformity • Use the same background for all the slides: • Same Color • Same Design
Plan (cont’d) • Consider using one of the software templates to help you organize your information. TIP The project status template in PowerPoint is helpful for this assignment.
Prepare Your Slides • Choose words carefully. • Aim for: • No more than seven words per line. • No more than seven total lines. • No more than 7x7=49 words per slide.
Use Visual Elements When Appropriate • Charts • Graphs • Pictures • Clip art • Lists
Visual Elements (cont’d) • Use only one dominant visual per slide. • Keep it simple. TIP Go to Insert--Picture to find the Microsoft clip art choices. .
Visuals (cont’d) • Be sure to document borrowed images. • Use footnotes if appropriate. • Get written permission for public presentations.
Proofread Carefully • Use a spell checker. • Double-check proper name spellings. • Use punctuation correctly. • Make sure lists are parallel.
Use Animation for Online Presentations • Use the “effect” feature for movement of text lines onto screen. • Use the “transition” feature for movement between slides. Note: You can find these features in View--Slide Sorter in Office 2000. In XP, find them under Slide Show.
