COLLEGE INFOSESSION March 10, 2014

1. COLLEGE INFOSESSIONMarch 10, 2014 http://www.indiana.edu/~college/faculty/budget/staff.shtml

2. Timing • campus is targeting March 24-26 for RC guideline distribution • we hope to release ELVIS salary setting application ~ March 28th or 31st • deadline of April 4thfor departmental completion of salary setting and non-general fund budgets • Possible training needs: • How many are new to budget construction? 2014-15 Operating Budget

3. Campus Guidelines not released yet, but …… • Likely to be 1-2% for all appointed personnel • College AI stipends – likely will be held flat • if you differentiate rates, no less than $15,250, and will have to stay within # and $ budgeted • Staff Benefit Rates announced – lower!!: • 39.76% Academic and Professional (25.31% on Faculty Summer Pay) • 39.57% Non-Exempt Staff • Student graduate health insurance 0% increase • graduate fee remissions: 3% resident, 6% non-resident • No increases in S&E unless pre-authorized. All should have sent Linda realignment preferences as of yesterday! 2014-15 Operating Budget

4. Be sure to keep Elvira updated & coordinate with Scott! • New faculty hire edocsshould be completed as soon as you receive the documentation • Termination/retirement edocs should be processed - please attach resignation letters! • Help us with wrangling retiring personnel • Faculty recruitment reimbursements should be kept current • Chair/director and DUS/DGS info to Alicia 2014-15 Operating Budget

5. Faculty equity cases are under review • Deans are considering faculty market adjustments requests • Deans are currently reviewing the departmental base requests for next year • Many cash and instructional requests incorrectly included • Faculty hiring and departmental cash request process will be initiated after BC completed 2014-15 Operating Budget

6. Non-general fund accounts that need to be budgeted are being passed around – join us in the fun!! • Remember each account has to balance! • All permanent appointees should be budgeted • If you have split personnel, coordinate increase with other units! • If less than $30k recurring operations or no personnel, do not budget 2014-15 Operating Budget

7. Academic personnel – Misty New faculty hires - Alicia Staff/other general fund – Linda SAA, adjunct, overloads: authorizations – Scott, Sean processing - Janet 22 and 23 accounts – Alita 28 & 29 accounts – Patsy Grant (4x, 5x) accounts – Alita Auxiliary/agency (6x) accounts – Rhea Who to contact with questions

8. College websites: ‘Faculty and Staff’ tab (center of College home page) • “For Chairs & Directors” panel bottom right • Includes “Policies and Information for Chairs and Directors”, as well as presentations • “College Budget Office” link in Administration • Contact info, calendars, College Knowledge Base Honorable Mentions

9. DGS/DUS and Chair/Director admin process • Guideline documents on College website, under “Administrative Supplement” http://college.indiana.edu/faculty/budget/kb.shtml • Chairs/Directors: ADM sub-objects being created on 10 accts • DGS/DUS: DIR subaccounts created on departmental discretionary accounts • Budget workshop presentation recently held for chairs and directors was big-picture only: https://cid.indiana.edu/recruiting/secured/chairsDirectors.cfm Honorable Mentions

10. FEMP 28 account income earnings are low in some cases this year • Expenditures should not exceed budget without prior approval • UA reviewing carefully – if the corpus for deferred gifts doesn’t meet thresholds for matching, they want to reduce annual matching fund commitments • New SAA health insurance object code 5690 misaligned to S&E – they are fixing • VPFAA adjunct appointment guidelines just distributed Honorable Mentions

11. Questions?