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Grant Payment and Financial Reporting Standardization

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Grant Payment and Financial Reporting Standardization

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    1. © NCURA 2008 1 Grant Payment and Financial Reporting Standardization

    2. 2 © NCURA 2008 Agenda Welcome OMB Overview Grant Policy Committee Update Education G5 Update NSF FastLane Update HHS Payment Management System Update Questions/Discussion

    3. 3 © NCURA 2008 Panel Members Marguerite Pridgen - Office of Management and Budget Mike Nelson – National Oceanographic and Atmospheric Administration Mike Howe – National Science Foundation: FastLane Joe Pell – Health and Human Services: Payment Management System Ruth Ann Harold – Education: G5 Treasury: ASAP Rick Noll – National Science Foundation - Moderator

    4. 4 © NCURA 2008 Grant Payment and Financial Reporting Standardization

    5. 5 © NCURA 2008 History Prior to 1998 Agencies make grant payments through their own systems or systems managed by shared service providers. Standard financial reports forms required per OMB Circulars A-102 and A-110.

    6. 6 © NCURA 2008 History 1998 Federal CFO Council designates three government-wide payment systems (ASAP, PMS, and DPPS) for federal agencies to choose by 2000 and use by 2002.

    7. 7 © NCURA 2008 History 1999 New Public Law 106-107 aims to simplify administrative procedures for Federal financial assistance programs.

    8. 8 © NCURA 2008 History 2001 Federal implementation plan for Public Law 106-107 has key goals and objectives related to payment systems and grantee financial reporting.

    9. 9 © NCURA 2008 History 2003 OMB proposes a consolidated grantee financial report including data elements from the Financial Status Report (SF 269 and 269A) and the Federal Cash Transaction Report (SF 272 and 272A).

    10. 10 © NCURA 2008 History 2005 16 of the 26 CFO agencies had migrated to ASAP or PMS; other civilian agencies still not using them.

    11. 11 © NCURA 2008 History 2005 – 2007 OMB works with the CFO Council Grants Policy Committee to reassess and redesign 1998 payment system streamlining plan.

    12. 12 © NCURA 2008 Today 2008 CFO Council Grants Policy Committee revisits goal to set standards for all grant payment systems. Federal Financial Report form required by October 1, 2009.

    13. 13 © NCURA 2008 Federal Financial Report and Payment Systems Development

    14. 14 © NCURA 2008 Federal Financial Report DIRECTION FROM OMB: Consolidate the Standard Form 272/272A and SF-269 into one form MAJOR FEATURES: Utilizes standard basic grant/grantee identifying information at top of form Eliminates the “Previously Reported” and “This Period” columns of the SF- 269

    15. 15 © NCURA 2008 Federal Financial Report MAJOR FEATURES: Re-categorizes the information to clearly separate: Federal Cash, Federal Expenditures and Unobligated Balances, Recipient Share, Program Income, and Indirect Costs While ready for automation, the form itself does not use any standard government driven software

    16. 16 © NCURA 2008 Federal Financial Report CHRONOLOGY: November, 2002 - first draft April, 2003 - published in Federal Register December, 2007 - revised and published again in FR August, 2008 - revised and published in FR as final October 1, 2008 – agencies begin use of form and transition all grantees no later than October 1, 2009

    17. 17 © NCURA 2008 Payments DIRECTION FROM OMB: Reduce the number of civilian grant payments systems; and standardize and simplify the process MAJOR FEATURES: Began with well over 20 payments systems; now have 9

    18. 18 © NCURA 2008 Payments MAJOR FEATURES: Common front-end screens proposed for all systems Common data elements proposed for all systems CHRONOLOGY: 2000 – 2008 – reduced payments systems to 9

    19. 19 © NCURA 2008 Payments CHRONOLOGY: September, 2007 – working drafts proposed for front-end screens and common data elements September, 2008 – agency comments addressed [November, 2008 – present to Grants Policy Committee for Chief Financial Officers implementation]

    20. 20 © NCURA 2008 U.S. Department of Education Grant Payment and Financial Reporting Standardization Initiatives November 4, 2008

    21. 21 © NCURA 2008 Department of Education Consortia ED currently has three consortium partners: Department of Justice, Community Oriented Policing Programs (COPS) Department of Interior Department of Labor

    22. 22 © NCURA 2008 G5 Implementation Approach G5 will be implemented in three phases: Phase I – Technical architecture and Grant Payment functions (Implemented December 2007) Base system architecture Electronic drawdowns and payments Phase II – Pre-award functions (October 2009) Notification of grant opportunities Peer reviews Phase III – Post-award functions (2010) Funding the slate Grant monitoring Grant close-out Subledger Activity

    23. 23 © NCURA 2008 G5 Current Project Status Activities Completed: Phase I Implementation Phase II Requirements Validation Activities In-Progress: Phase II Design and Development Phase III Requirements Validation Reviewing and updating partner implementation plans

    24. 24 © NCURA 2008 National Science Foundation Grant Payment and Financial Reporting Standardization Initiatives November 4, 2008

    25. 25 © NCURA 2008 National Science Foundation (NSF) Research.gov Modernization of FastLane that provides a menu of services: tailored to meeting the unique needs of the research community aimed at easing the grants administrative burden Research-oriented solution for delivering services under the Grants Management Line of Business initiative.

    26. 26 © NCURA 2008 The Federal Financial Report (FFR) Beta is a limited release of the FFR service to a select group of organizations. The FFR is an online tool to complete and submit grant financial reports using the new government-wide standard form. Using the FFR, organizations can: View clear and easy to understand instructions for each stage in the reporting process Navigate easily through user-friendly financial management forms Access web-based forms pre-populated with institution and grant information Download and upload information in Microsoft Excel format Submit multi- and single award financial reports using the new standard government-wide form Adjust financially closed awards How the new FFR service helps awardees: Simplifies financial reporting requirements Makes it easier to understand and complete grant financial reports Saves time by providing a standard format, consistent reporting requirements, and a single submission location NSF Research.gov FFR

    27. 27 © NCURA 2008 FastLane Cash Request In operation for NSF grantees through FastLane Next day and warehoused payments Research.gov Cash Request Next phase of financial function development Will adopt the standard payment request elements NSF Grant Payment Initiative

    28. 28 © NCURA 2008 U.S. Department of Health and Human Services Grant Payment and Financial Reporting Standardization Initiatives November 4, 2008

    29. 29 © NCURA 2008 Federal Financial Report (FFR) Designed to be accessed within the Payment Management System. Pre-populated data elements. Screen designed to appear as the form. User defined access functionality. Data file upload for Attachment.

    30. 30 © NCURA 2008 Payment Initiative Standard elements include payee account, sub-account, due date, and amounts. Grantee payment requestor contact data. Same day, next business day or 30 days in advance payment.

    31. 31 © NCURA 2008 U.S. Department of The Treasury Grant Payment and Financial Reporting Standardization Initiatives November 4, 2008

    32. 32 © NCURA 2008 Questions

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