1 / 10

Subject Filing

Subject Filing. AOS 155 Chapter 8. Subject Filing. Alphabetically storing and retrieving records by their subject or topic Used to keep all records on a single topic together Good for internal subjects like “office equipment” or “inventory”. Subjects used for Filing.

oshin
Download Presentation

Subject Filing

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Subject Filing AOS 155 Chapter 8

  2. Subject Filing • Alphabetically storing and retrieving records by their subject or topic • Used to keep all records on a single topic together • Good for internal subjects like “office equipment” or “inventory”

  3. Subjects used for Filing • Most commonly used and easy to remember • Provide for synonyms and related subjects • May be combined with other methods

  4. Advantages • Keeps related records together • Easy to remember

  5. Disadvantages • Choosing best titles can be difficult • Indexing and coding are more difficult • Consistency hard to maintain • Filers must be trained

  6. Dictionary Arrangement • Low volume of records • All files arranged alphabetically • No subdivisions • Special guides for convenience (high-use files)

  7. Encyclopedic Arrangement • Main subjects alphabetic • Subdivisions under main subjects alphabetic • Large volume of files/records

  8. Encyclopedic Arrangement

  9. Indexes • Master Index – all subjects used as titles in order. • Relative Index – all subjects that might be requested. • Name Index – for correspondence filed in subject order.

  10. Assignments due Monday • Application 8-1 • Subject Index – prepare a master index for your personal records. See ideas on pp. 219 -220.

More Related