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Marin Community College District Sample Contracts Review Board of Trustees Meeting June 28, 2005

Marin Community College District Sample Contracts Review Board of Trustees Meeting June 28, 2005. Standard Form Contracts/Agreements. Reasons for using “Standard Form” Contracts/Agreements To ensure that all consultants are working under the same terms and conditions/rules

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Marin Community College District Sample Contracts Review Board of Trustees Meeting June 28, 2005

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  1. Marin Community College DistrictSample Contracts Review Board of Trustees Meeting June 28, 2005

  2. Standard Form Contracts/Agreements Reasons for using “Standard Form” Contracts/Agreements • To ensure that all consultants are working under the same terms and conditions/rules • To ensure consistency of documentation and administration • To streamline procurement processes • Coordination with construction contract and general conditions • Ensure consistency in work products from design professionals

  3. Difference in Forms/Format of PSA’s Contract ComponentShortLong Scope of Work Paragraph Appendix A (small number of tasks) (numerous tasks, design phases & deliverables) Compensation Lump Sum < $200K Appendix B (simple, clearly specified (by task, phase or payment schedule or single deliverable) at completion) Schedule Usually Measured Appendix C in Days (multiple milestone (usually less than 180 days) associated with task, phase or deliverable and usually measured in months/years)

  4. Difference in Forms/Format of PSA’s (cont.) Contract ComponentShortLong Deliverables Covered in Scope Appendix D (usually 1 or no more (listed by task or than a few) phase) Insurance Appendix A Appendix E (similar to Appendix E) (limits consistent with level of risk & industry norms) Terms & Conditions General/Broad More Specific & (2 plus pages) Detailed (16 pages)

  5. Professional Service AgreementWhen to Use Which Form Contract ParameterShort FormLong Form Scope of Work Limited / Focuses Complex Duration of Contract Short Duration Longer Duration (years) (days or months) Level of Risk to District Limited Substantial Exposure Consultant Compensation Generally less than Generally more than $200,000 $200,000

  6. Examples of When to Use the Short Form PSA • CCS Group - Space Inventory • Sandis Humber Jones - Surveying & Preliminary Infrastructure Assessments • Allana-Lippert - Roof Replacement on three buildings at the Kentfield Campus

  7. Examples of When to Use the Long Form PSA • Any contract requiring Full Service Design • Any complex scope of work requiring the prime consultant to have multiple sub-consultants • Any contract that represents a substantial risk to the District • Large-value construction projects

  8. Questions & Answers Jose Nunez Director of Modernization (415) 884-3139 nunezj@smccd.net Dave Kirn Program Manager (415) 884-3192 Dave.Kirn@marin.cc.ca.us

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