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Fall Roster Information

Fall Roster Information. Unive rsity Housing 2010-2011. What are Room Rosters?. Room rosters provide you with information for all the assignments in your building. Floor rosters may be printed from WebCheckIn and the Student Information Database.

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Fall Roster Information

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  1. Fall Roster Information University Housing 2010-2011

  2. What are Room Rosters? • Room rosters provide you with information for all the assignments in your building.

  3. Floor rosters may be printed from WebCheckIn and the Student Information Database. • In a separate training session you will learn more about how the system works. • This will allow the secretary to print floor rosters for each RA and they will be able to follow up with students regarding paperwork that has not been processed during move-in.

  4. WebCheckIn ties directly into RMS the housing system. • RMS is the software program used for assignments and billing.

  5. Working with Room Rosters • At the start of the fall semester student information will be collected via WebCheckIn. • In the spring you will be asked to work with your staff to collect information on floor rosters. • This will be covered in a different module later in the fall semester.

  6. What is “No Show Day”? • “No Show Day” is the day following the first day of classes each semester. • Any returning student who is enrolled in classes, has contracted for space and has not checked in by 5 pm on the first day of class will be charged according to the terms of the contract and have their contract cancelled. • Any new freshman who is enrolled in classes, has contracted for space and has not checked in by 5 pm on the first day of classes WILL NOT HAVE THEIR CONTRACT CANCELLED and will be considered a ghost resident. • The hall secretary will provide a no show list to the Assignments staff by noon the 2nd day of classes.

  7. Fall roster information will come from the Student Information Database and dates will be provided for spring roster checks. • Therefore, the RA will be able to complete the spring roster checks correctly and in the time frame provided.

  8. Printing Fall Rosters • Fall Rosters are to be printed from the Student Information Database. On the Room Roster the following information is provided: Student ID. Number, First and Last Name, Gender, Room Number, Bed Space, Rate Code and Fob Number. Rate Code tells room type and how it is billed.

  9. Alpha Roster • You can also print an Alpha Roster of the hall using WebCheckIn or the Student Information Database. • The same information found on the Room Roster can be found on the Alpha Roster.

  10. Using the Fall Roster • The hall secretary will print floor rosters for the RAs, to verify that residents are in their assigned spaces. • Any discrepancies between the floor roster and the information found by the RA should be turned into the Coordinator immediately. • The Coordinator for Residence Education should follow up with the student(s) and require students to move to their assigned spaces or go through proper room change procedures.

  11. The Coordinator for Residence Education should notify the hall secretary and Assignments staff of the changes to the floor rosters. • Students who have completed improper room changes should be charged according to the 2010 – 2011 Charge List available on the Housing website.

  12. How to do an Improper Checkout. • The RA is required to complete the checkout side of the room inventory the student signed when they moved in. • The RA is required to mark the inventory form as an improper checkout and then return the completed inventory form to the secretary.

  13. How to do an Improper Checkout (cont.) • The Coordinator for Residence Education needs to review the inventory form, completing any damage charges to be billed to the student and then give the inventory form back to the secretary. • Pictures should be taken of any damage and uploaded to the HallDamages folder on Eris. • The secretary will compile all of the paperwork and notify the Hotz Front Desk that paperwork is ready for pick up. Hotz staff will deliver the paperwork to the Assignment staff.

  14. FERPA • Information on the roster highlighted in gray means that the student has a flag for FERPA. • This means that the hall secretary should mark through that student’s information where it is not readable. • This is so that when other students are signing the roster, the student with FERPA status information will not be shown. • The RA will need to have the student with the FERPA designation initial beside the blacked out information.

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