Microsoft Office XP Illustrated Introductory, Enhanced

1. Microsoft Office XP Illustrated Introductory, Enhanced Formatting Text and Paragraphs

2. Objectives • Format with fonts • Change font styles and effects • Change line and paragraph spacing • Align paragraphs • Work with tabs Formatting Text and Paragraphs Unit C

3. Objectives • Work with indents • Add bullets and numbering • Add borders and shading Formatting Text and Paragraphs Unit C

4. Unit Introduction • Formatting • Enhances the appearance of a document • Creates visual impact • Illustrates the document structure • Adds personality and professionalism to your document Formatting Text and Paragraphs Unit C

5. Formatting with Fonts • A font is a complete set of characteristics with the typeface. • Arial, Times New Roman, Courier • The size of text, or font size, is another way to impact text appearance. • Font size is measured in points • A point is 1/72 of an inch Formatting Text and Paragraphs Unit C

6. Formatting with Fonts (cont.) • It’s important to use fonts that augment the document purpose. Font list arrow 20-point Arial, dark blue 14-point Arial, dark blue Formatting Text and Paragraphs Unit C

7. Formatting with Fonts (cont.) • Clearing text formatting • Use the Clear Formats command to return text to its default settings • By default, text is 12-point Times New Roman • Paragraphs are left-aligned and single spaced • Point to Clear on the Edit menu, then click Formats Formatting Text and Paragraphs Unit C

8. Changing Font Styles and Effects • Apply font styles, font effects, and character-spacing effects • Make text darker or bold • Slant text by applying italic Bold, scale of 150% Italic Bold Formatting Text and Paragraphs Unit C

9. Changing Font Styles and Effects (cont.) • Changing the case of letters • Change letters from uppercase to lowercase and vice versa • Sentence case capitalizes the first letter of a sentence • Title case capitalizes the first letter of each word • Change Case command on the Format menu Formatting Text and Paragraphs Unit C

10. Changing Line and Paragraph Spacing • Increased space between lines adds white space to the document • Improves appearance Line Spacing list arrow 6 points of space added Line spacing is 1.5 Formatting Text and Paragraphs Unit C

11. Changing Line and Paragraph Spacing (cont.) • The Format Painter allows you to copy all formatting attributes of selected text and apply to other text. • Use to copy multiple format settings or individual ones Formatting Text and Paragraphs Unit C

12. Changing Line and Paragraph Spacing (cont.) • Formatting with Styles • Apply multiple format settings in one step with a style • A style is a set of formats, such as font, font size, and paragraph alignment • A style is named and stored together • Click the Styles and Formatting button on the Formatting toolbar Formatting Text and Paragraphs Unit C

13. Changing Line and Paragraph Spacing (cont.) • Formatting with Styles (cont.) • Styles and Formatting task pane • Character styles • Paragraph styles Character style Paragraph style Formatting Text and Paragraphs Unit C

14. Aligning Paragraphs • Paragraphs are aligned relative to the left and right margins. • By default, text is left-aligned, flush with the left margin • Ragged right edge • Other paragraph alignments • Right-align: text is flush with the right margin • Center: text is positioned evenly between margins • Justify: text is flush with both left and right margins Formatting Text and Paragraphs Unit C

15. Aligning Paragraphs (cont.) • Examples of text alignment Right-aligned Center-aligned Justified Left-aligned Formatting Text and Paragraphs Unit C

16. Aligning Paragraphs (cont.) • Reveal Formatting task pane • Shows the formatting applied to the text and paragraph Click – to hide information Format setting Click to change setting Click + to hide information Formatting Text and Paragraphs Unit C

17. Working with Tabs • Tabs align text vertically at a specific location • A tab stop is a point on the horizontal ruler that identifies a text alignment location • By default, tabs are located from the left margin every ½ inch • Custom tab stops are manually placed on the ruler Formatting Text and Paragraphs Unit C

18. Working with Tabs (cont.) • Types of tab stops • Left, right, center, decimal point • A tab leader is a line that appears in front of tabbed text. Left tab stop Right tab stop Tabbed text left-aligned Tabbed text right-aligned Tab leader Formatting Text and Paragraphs Unit C

19. Working with Tabs (cont.) • Creating a table • Information in rows and columns • To create a table: • Place the insertion point where you want a table • Click the Insert Table button • Drag to select the number of columns and rows • Enter information in each cell • Format the information using the buttons on the Formatting toolbar Formatting Text and Paragraphs Unit C

20. Working with Indents • Indenting text moves the edge of the text from the left or right margin. • The left or right edge of a paragraph or just the first line of text can be indented • Indent markers on the horizontal ruler identify indent settings where the insertion point is located. • Drag the indent markers to a new location to change the indent settings or • Click the Indent buttons to change the indent settings Formatting Text and Paragraphs Unit C

21. Working with Indents (cont.) Indent buttons First Line Indent marker Hanging Indent marker Left Indent marker Indented text Right Indent marker Formatting Text and Paragraphs Unit C

22. Working with Indents (cont.) • Indent marker functions. Formatting Text and Paragraphs Unit C

23. Adding Bullets and Numbering • Bullets and numbering can help organize ideas in a document. • A bullet is a character that appears before items in a list • Numbering items in a list helps illustrate sequence and priority Formatting Text and Paragraphs Unit C

24. Adding Bullets and Numbering (cont.) Numbered list Bulleted list Formatting Text and Paragraphs Unit C

25. Adding Bullets and Numbering (cont.) • Creating outlines • Apply a hierarchical number style to a list • To create an outline, apply a number style from the Outline Numbered tab in the Bullets and Numbering dialog box, then type information • Demote or promote items with the Indent buttons Formatting Text and Paragraphs Unit C

26. Adding Borders and Shading • Borders and shading enhance the information in a document. • A border is a line added above, below, to the side, or around text • Border style, color, and width can be formatted • A color or pattern that is added behind words or paragraphs is called shading • Apply using the Borders and Shading command on the Format menu Formatting Text and Paragraphs Unit C

27. Adding Borders and Shading (cont.) Border Shading Formatting Text and Paragraphs Unit C

28. Adding Borders and Shading (cont.) • Highlighting text in a document • Important text can be highlighted using a transparent color • Apply using the Highlight pointer • To highlight text, click the Highlight list arrow, select a color, then select the text • Highlighting can be removed • Highlighting is printed Formatting Text and Paragraphs Unit C