GS1 Barcode Standards

1. GS1 Barcode Standards New Business Governance Workshop Terence Mhute , GS1 South Africa A division of the Consumer Goods Council of South Africa 08 October 2019

2. Antitrust Caution • Participants on GS1 committees, task forces, work groups, task groups, or other similar bodies, must always remember the purpose of the committee, task force, or work group is to enhance the ability of all industry members to compete more efficiently and effectively to provide better value to the consumer or end user. Because GS1 activity almost always involves the cooperation of competitors, great care must be taken to assure compliance with anti-trust laws. This means: • Participation must be voluntary, and failure to participate shall not be used to penalize any company. • There shall be no discussion of prices, allocation of customers or products, boycotts, refusals to deal, or market share. • If any participant believes the group is drifting toward impermissible discussion, the topic shall be tabled until the opinion of counsel can be obtained. • Meetings shall be governed by an agenda prepared in advance, and recorded by minutes prepared promptly after the meeting. Agendas, where appropriate, and minutes are to be reviewed by counsel before they are circulated. • Tests or data collection shall be governed by protocols developed in consultation with and monitored by counsel. • The recommendations coming out of a GS1 committee, task force, work group or task group are just that. Individual companies remain free to make independent, competitive decisions. • Any standards developed must be voluntary standards.

3. CGCSA The Consumer Goods Council of South Africa (CGCSA) is the premier membership NPO (non-profit organisation) representing the interests of more than 12, 000 member companies engaged in the manufacture, retail, wholesale and distribution of consumer goods VISION A leading platform for engagement of consumer goods manufacturers and retailers in Southern Africa. MISSION Improve non-competitive consumer goods industry business practices through vibrant collaboration, advocacy and action

4. CGCSA OUR VALUES Integrity Honest and truthful at all times, with ourselves and our external constituency no matter what the circumstances or consequences. Excellence Delivering the highest standards of outputs. Accountability The obligation to account for our actions, accept responsibility for them and to disclose the results in a transparent manner.

5. CGCSA Structure • Board of Directors Divisions • Global Standards 1 – GS1 • Food Safety Initiative – FSI • Consumer Goods Crime & Risk Initiative – CGCRI • Stakeholder Engagement & Legal - SEL

6. Team Structure CEO Gwarega Mangozhe Risk and Crime FSI CFO Sudeshan Pillay • FSI Executive • Matlou Setati HR Executive • Zinhle Tyikwe Internal Affairs Executive Patricia Pillay Executive GS1 Michele Francis Padayachee • Risk Executive • Abraham Nelson • Solution Architect • Samuel Nnamdi Uba Technical Specialist • Prince Namane Member Engagement Lead • Preshan Govindasamy • Shared Services Lead and BA • Terence Mhute Operational Support Administrator • Ephraim Mokheseng Trusted Data Lead • GS1 Technical Standard Lead • Martin Kairu AIDC Manager and Traceability Lead Tarryn Daniels Trusted Data Lead • Chanelle Komarasamy

7. How we help industry - The GS1 barcode We facilitate business growth through: Efficiency Safety Security Sustainability

8. What does the GS1 barcodefor members… Track your products Roll out couponing Reduce product delivery times Get a barcode Put EDI in place Control inventory Structure your product data Optimise stock control Use electronic catalogues Increase sales Develop e-commerce Deploy electronic invoices Improve returns processes

9. Our Standards IdentifyGlobally-recognised unique identification of products, assets, locations and more CaptureReal-time accurate and automatic capture of data ShareEfficient sharing of information from trusted and authentic sources

10. Process Flow Consultants Member Quality Control Executive

11. The GS1 New Business System – Application Process GTIN • Global Location Number - GLN – EDI, Location • Single Barcode • 10 Prefix Range • 100 Prefix Range • 1 000 Prefix Range • 10 000 Prefix Range • 100 000 Prefix Range • GTIN 8

12. The GS1 New Business System – Application Process Other Services • Barcode Verification • Enrich Data. • Training

13. The GS1 New Business System – Application Process • Prerequisite/ Requirements. • Prefix(es) can only be issued out to a member when CGCSA has received payment. • A member can only have 5 sets of 10 prefix ranges. If they need an additional range, they will have to apply for a 100 or above and they will pay the administration fee of the range and the pro rata amount of the annual fee. • A member can only have 20 sets of 1 prefix ranges. If they need an additional range, they will have to apply for a 100 or above and they will pay the administration fee of the range and the pro rata amount of the annual fee.

14. The GS1 New Business System Contact Point • Website – www.cgcsa.co.za, www.gs1za.org • Telephone - +27 11 777 3300 • Email – services@cgcsa.co.za or services@gs1za.org

15. The GS1 New Business System Documentation From Member • Company Registration Documents , if not a company the applicant’s ID • Tax Clearance Certificate (where applicable). • VAT certificate (for VAT registered companies) • Completed and signed New Membership form including the terms and conditions. Every page of the application form should be initialled. • Completed Training Form, if member is to attend training • Proof of Payment

16. The GS1 New Business System Systems • Prefix Management system (PMS) • Pastel • Global Electronic Party Information Registry (GEPIR)

17. The GS1 New Business System Prefix Management System • Capture Company Details • Contact Details • List of Prefixes. • Invoicing • Transactions • Accessed on the CGCSA environment

18. The GS1 New Business System PMS

19. The GS1 New Business System PMS

20. The GS1 New Business System PMS

21. The GS1 New Business System PMS

22. The GS1 New Business System PMS

23. The GS1 New Business System PMS

24. The GS1 New Business System Pastel • Financial System • Billing – Invoices and Credit Notes • Statements • Contact Details • Contract Management • List of Prefixes the Member has. • Transactions • Client Management System CRM • Accessed on the CGCSA environment

25. The GS1 New Business System Pastel

26. The GS1 New Business System - GEPIR GEPIR • Authentic who own the Prefix, GTIN, GLN • Public System

27. The GS1 New Business System -GEPIR https://www.gs1za.org/gepir/

28. The GS1 New Business System Documents Send to Member • GS1 GTIN membership certificate • List of GTIN • Welcome Pack • Tax Invoice

29. The GS1 New Business System Turnaround time • All calls/incidents must be attended or responded to within 48 hours. • Member must receive their prefix within 48 working hours of receiving payment.

30. The GS1 Billing Annual Billing • All Members with barcodes ranges of 10 and above • Every 1st March • Invoices Send to Members. • 30 day Payment Terms • Annual increase are determined and approved by the CGCSA Boards.

31. The GS1 Other Processes • Terminations • Mergers and Acquisitions • Reductions

32. The GS1 Termination • Process whereby a member cancels the contract they have with CGCSA • Conditions for a Terminations • No Active products on the retail space • If the company has products on the retail space, Letter from the Retailer confirming the company has ceased supplying the products.

33. The GS1 New Mergers and Acquisitions. • Process whereby a member prefix(es) are whole taken over or partially taken by either a member or non member of CGCSA. Conditions for Mergers and Acquisitions. • If the acquiring company is already a member of GS1, they must not be owing GS1. • If the acquiring company is not taking over liability of the company they are acquiring and the acquired owes GS1, the acquired company must pay the outstanding amount before the transfer can be done. • If the acquiring is taking over liability of the company they are acquiring and the acquired owes GS1, the acquiring company must pay the outstanding amount.

34. The GS1 Reduction • Process whereby a member applies to have a barcode range that has few barcodes than the current range they own. Conditions for Reduction • Can only be done on prefixes that were applied before 2007 • The prefix range should be 1 000 and above. • A reduced prefix cannot be reduced. • All reduction that are not completed in three months will be billed on using the prefix ranges on PMS.