Steeple Run Estates Annual Meeting January 21, 2012

1. Steeple Run EstatesAnnual MeetingJanuary 21, 2012 SRHA Annual Mtg 1/21/2012

2. Agenda • CALL TO ORDER • Introduction of Board members • ACTIVITIES AND ACCOMPLISHMENTS OF THE SRHA • Highlights of the accomplishments of the Board and Committees • TREASURER’S REPORT • ELECTIONS • Board and Committee Members • Election of Board members • Volunteers for Committee positions • OLD BUSINESS - Neighborhood Street Signs • NEW BUSINESS • Energy Policy Statement • ADJOURN SRHA Annual Mtg 1/21/2012

3. Steeple Run Estates Board of Directors • Mike Reitcheck – President • Herb LeBlanc – Vice President • Irene Cygan – Secretary • Joe O’Malley – Treasurer • Karen Malcolm – Asst. Treasurer, Asst. Secretary • Jill Peterson – Board Member • Bill Harfst – Board Member • Steve Kadish – Board Member SRHA Annual Mtg 1/21/2012

4. Activities and Accomplishments SRHA Annual Mtg 1/21/2012

5. Activities and Accomplishments of the SRHA • Acted on behalf of the SRHA • The Board functioned as it should have • Held quarterly board meetings and one Annual Meeting as per the Covenants • Kept residents apprised of finances • Discussed issues brought forth by homeowners SRHA Annual Mtg 1/21/2012

6. Communications Committee • Newsletters published 3 times/year, distributed by email and USPS and available on our website • Website updated promptly • Directory distributed and updated at the 2011 Annual Meeting and via newsletter SRHA Annual Mtg 1/21/2012

7. Social Committee • Annual Neighborhood Garage Sale • The Annual Block Party was held on June 18, 2011 SRHA Annual Mtg 1/21/2012

8. Preferred Contractor • Arrow Septic Pump out 2011 results were outstanding. 14 SRHA members participated; it will be offered again in May and October 2012. • Negotiated expanded Monument Lawn care maintenance with new vendor without additional cost to SRHA. • Monitoring aggregation of Electric rates for McHenry County unincorporated residents. SRHA Annual Mtg 1/21/2012

9. Preferred Lawn Care Contractors • We are looking for company would be interested in offering SRHA members a discount on sprinkler maintenance, please contact Herb LeBlanc with their name and phone number. • The Board needs a minimum of 3 contractor quotes to determine fair pricing. • As a reminder MCD Environmental Services for the last three years has been the lowest cost provider for refuse pick up. About 80% of SRHA members use this vendor. Using one vendor eliminates multiple days of pickup and saves money for SRHA members. Their phone number is (815)-568-7274. SRHA Annual Mtg 1/21/2012

10. Landscaping Committee • Secured new entrance Signs and Monuments Lawn care vendor . We have contracted with Gomboy Landscaping of Crystal Lake. As a result they have agreed to maintain and clean the sign and monument beds on a weekly basis. In the past we had to pay an additional monies for these services which they will be doing at no extra charge, saving money and time spent by SRHA volunteers to do this work. SRHA Annual Mtg 1/21/2012

11. Architectural Committee • Reviewed and resolved several architectural or property modification requests in Steeple Run. SRHA Annual Mtg 1/21/2012

12. Treasurer’s Report Fiscal Year June 2011 – May 2012 SRHA Annual Mtg 1/21/2012

13. Dues History SRHA Annual Mtg 1/21/2012

14. Fiscal Income/Expenses SRHA Annual Mtg 1/21/2012

15. Budget 2011 – 2012 SRHA Annual Mtg 1/21/2012

16. Fiscal Year Expenses by Category SRHA Annual Mtg 1/21/2012

17. Elections and Committee Positions Election to the Board Volunteers for Committee Positions SRHA Annual Mtg 1/21/2012

18. Elections • As defined by our Covenants • The SRHA Board of Directors shall consist of 5 – 9 members • Each member shall be elected at the Annual Meeting • The term for an elected member is 2 years • A member who wishes to remain on the Board must be re-elected at the end of their 2 year term • Specific positions on the Board (e.g., President) are voted by the Board at their first Board meeting. • They are not specified at the Annual Meeting SRHA Annual Mtg 1/21/2012

19. Elections (cont.) • 5 Board members have reached the end of their 2 year terms leaving 5 open positions and 3 filled positions. The Board must have between 5 and 9 members. • Continuing Members: • Herb LeBlanc • Karen Malcolm • Joe O’Malley SRHA Annual Mtg 1/21/2012

20. Board Member Candidates for 2012-2014 • Election to the Board to take place today. Officer positions to be filled at the first Board meeting to be held immediately following this Annual Meeting. • Candidates: • .. • .. • .. • .. • .. SRHA Annual Mtg 1/21/2012

21. Committees • Committees are open to all members of the Homeowners’ Association and are volunteer positions • Current committees are as follows: • Architectural • Communications • Landscaping • Social • Any Volunteers? SRHA Annual Mtg 1/21/2012

22. Old Business Neighborhood Street Signs By Bill Harfst and Herb LeBlanc SRHA Annual Mtg 1/21/2012

23. SRHA Annual Mtg 1/21/2012

24. New Business - ENERGY POLICY STATEMENT One of the many new laws affects our SRHA states: “ Homeowners' associations, common interest community associations, and condominium owners' associations’ energy policy statements are required to include whether or not wind energy collection, rain water collection, or composting systems are allowed as well as information regarding their location, design, and architectural requirements.” SRHA Annual Mtg 1/21/2012

25. Adjourn The first meeting of the newly-seated SRHA Board is to be held immediately following to elect Officers SRHA Annual Mtg 1/21/2012