Paper : DIGITALIZATION OF ARCHIVAL CULTURAL HERITAGE AND PREPARATION FOR EXPORT TO THE INTERNET

1. Paper:DIGITALIZATION OF ARCHIVAL CULTURAL HERITAGEAND PREPARATION FOR EXPORT TO THE INTERNET Authors: Snežana Pejović dr Sanja Bauk SEEDI, Cetinje, September 13th – 15th2007

2. DIGITALIZATION OF ARCHIVAL CULTURAL HERITAGEAND PREPARATION FOR EXPORT TO THE INTERNET • Archival and library material of church provenience (both Orthodox and Catholic), preserved at Kotor, are placed in several church archival and library depositories (conditionally named church archives and libraries); • First projects of digitalization of the church material in Montenegro, i.e. at Kotor, were launchedby NGO “Notar” - Kotor: • “CD-ROM:Archives, Libraries and Cultural and Historical Monuments of Kotor”, which is left in its working version, because of uninteresting of subjects. • “Digitalization of Manuscripts and Early Printed Fragments from the Library of the Franciscan Monastery of St. Clara in Kotor”, the project is currently in the realization phase.

3. DIGITALIZATION OF ARCHIVAL CULTURAL HERITAGEAND PREPARATION FOR EXPORT TO THE INTERNET CD-ROM: “Archives, Libraries and Cultural and Historical Monuments of Kotor” The coverof CD-ROM

4. DIGITALIZATION OF ARCHIVAL CULTURAL HERITAGEAND PREPARATION FOR EXPORT TO THE INTERNET “CD-ROM:Archives, Libraries and Cultural and Historical Monuments of Kotor “ The contest of the CD-ROM

5. Digitalization of Manuscripts from the Library of Franciscan Monastery The project comprises expert processing – including application of modern technology – of a collection of documents (fragments from liturgical books, manuscript or early printed material, as well as, other documents of both sacral and profane origin). Description of the archival collection: • Amount: 167document, some of which consist several fragments of liturgical books or several pages of individual documents(papal bulls, charters, notary documents, Turkish “firman”s, literary texts and similar). There all together 351 items; • period: from11th to18thcentury; • language: Latin, Italian, Turkish (Ottoman), German, Greek as well as our own language); • letter: medieval scripts (Beneventan, Caroline, Caroline-Gothic, Cursive Gothic, Book Gothic, Humanistic and Baroque handwriting, Arabian script, Germany Gothic. There are early printed fragments too.

6. Digitalization of Manuscripts from the Library of Franciscan Monastery The goals of the project: • Presentation of the archival collectionto scientific and cultural public – by identification,arrangement, processing and protection of archival material; • limitation of using of the originalsin order to reduce further physical damage; • preservation of the collection integrity, i.e. prevention potentialalienation or migration of documents; • creation of Internet presentation in order to make the collection accessible to a wide circle of researchers both at home and abroad;

7. Digitalization of Manuscripts from the Library of Franciscan Monastery • attempt to provide financialsupport for permanentphysical, chemical and biologic protectionof the collection; • to point out value of church possess and heritage as well as the importance of their opening in a professional manner making use of the latest technologies in the service of science and profession; • popularization of rich Montenegro cultural past.

8. Digitalization of Manuscripts from the Library of Franciscan Monastery Description of project: • The project is interdisciplinary in its structure, demanding coordination between paleographers, archivists, experts in other auxiliary historical sciences, librarians, bibliographers, historians, literature and art historians, philologists, musicologists, experts in computer technologies, theologians, priests and other individuals well versed in religion. • According to the plan, the project has seven phases and its realization should take 15 months. Digitalization and processing of the most important documents are in progress. • The project leader is NGO “Notar” – Kotor. The project is funded by the Montenegrin Parliament Committee for Allocation of fundsto NGOs.

9. Procedure of Digitalization and Storage of Digitalized Documents • Until the end of 2006, digitalization was completed for documents with inventory numbers from 0 to 96, as well as those with inventory numbers 99, 104, 114, 115 and 122. • This was done using HP Scan Jet 6300C with the resolution of 400 dpi. • Images are stored in a very low degree of JPEG compression to preserve as much information as possible about the appearance of the original documents. • Every document is scanned separately, front side and back side. • The fragments with dimensions larger than the scanner screen, scan in segments. Several extremely large formats (inventory numbers 137–139, 154) were digitalized using the Canon EOS 350D camera. • Within the folder where the fragment is placed, the name of its file contains the number of the fragment and the number of the scanned image of the fragment.

10. Digitalization of archival material and preparation for export to the Internet • The Internet presentation has been conceived as containing two entities: • About 20 historically and culturally most important documents will be presented by picture and description (date and place of creation of document, type of script, brief, type of material, dimension, ornaments, damage et al.) with a link between the image of the document and its description; • The second part of the presentation would be constructed as a database. Due to the size limit imposed by an Internet presentation, only part of the database would be presented on the Internet, as is usually done with presentations of this type.

11. The Suggestion of Software for the Presentation and Protection of the Archival material • The appropriate choice of software, data format and preservation standards are necessary. A suggestion: • MS ACCESS, since it contains very advanced support for developing applications on the client’s side; • In addition, recent versions of ACCESS include various ways of direct posting information from ACCESS to Web, as: • Static HTML Web pages; • Dynamic Web pages (through ASP, e.g), and • Direct approach to the database via Internet, which implies possibility of database updating via the Net. • ACCESS supports a variety of textual and graphical data formats; • ACCESS integrates extensions for supporting XML (eXtensible Markup Language) standard for posting data to Internet by means of XSL (eXtensible Style Language).

12. The Suggestion of Software for the Presentation and Protection of the Archival material To summarize: • Microsoft standard, i.e. ACCESS application software, as relational databases management system, under some desktop oriented operative systems, by employing some of ACCESS extensions like HTML, ASP and/or XML.

13. Digitalization of Manuscripts from the Library of Franciscan Monastery Examples of digitalized documents: The fragment of codex from the end of 13th century, created in Assisi

14. Digitalization of Manuscripts from the Library of Franciscan Monastery Examples of digitalized documents: Breviary, probably created in 13th or 14th century in Italy, for the needs of Franciscans at Kotor

15. Digitalization of Manuscripts from the Library of Franciscan Monastery Examples of digitalized documents: The fragment of papal bulla

16. Digitalization of Manuscripts from the Library of Franciscan Monastery Examples of digitalized documents: The fragments of a liturgical book

17. DIGITALIZATION OF ARCHIVAL CULTURAL HERITAGEAND PREPARATION FOR EXPORT TO THE INTERNET Ideas & suggestions www.cdknotar.cg.yu

18. DIGITALIZATION OF ARCHIVAL CULTURAL HERITAGEAND PREPARATION FOR EXPORT TO THE INTERNET Thanks for your attention!