“Making Time for Time Management” TM

1. “Making Time for Time Management” TM Written and presented by Fred Pentney, President Dyna-form Dynamic formulas for time and business management See next slide for Fort McMurray presentation dates etc. Dyna-form

2. Fort McMurray Regional Business Development Centre • This seminar is in two parts 6.30PM to 9.30 PM. Tuesday, Nov. 15 and Nov.22, 2005 • Location:FMRBDC meeting room, 102-9816 Hardin Street, Fort Mc Murray • Total cost for two evenings, $149 + GST. To register Ph.780-791-0330 Heather Campbell • or Email: hcampbell@altech.ab.ca Dyna-form

3. Who is this TM seminar for? • Small business owners/operators • Entrepreneurs • Consultants • Very busy people who need solutions Bring your Day Planner or present system. We will not sell binders or forms at this seminar. We will direct you to good sources for a system. Dyna-form

4. Symptoms of need for TM • Can’t locate invoices and/or other important documents • Can’t find important phone numbers and/or other data • Miss appointments, are late for them or arrive stressed • Don’t have client and contract information in one place • Have masses paperwork from all sources not filed • Don’t have one system to overview all planned time • Don’t have a detailed daily plan with flexibility built in • Not using technology to best advantage • Wishing you could change some of your patterns • Wishing you had a bit more time for ‘fun’ in your life Dyna-form

5. Why Dyna-form? • Dyna-form time management seminars provide proven methods not generalizations • Although there isn’t one answer for everyone’s needs-because we are all ‘different’, we provide specific methods that can be applied to most situations • Dyna-form provides the foundations for an ongoing application of learning: resources, system, and change • We provide solutions to meet the challenge of satisfying business and personal needs Dyna-form

6. This PowerPoint presentation • These are sample of topics we will cover • It is not the full presentation • We provide a work book and handouts to complement all slides in the seminar Dyna-form

7. Why time management ‘time’, “I am busy enough as it is?” The benefits to you: • You don’t have to start from the beginning during time of crises and change • You will be prepared, ready for contingencies • You remain in or get back into control quickly at any time • You enhance your professional reputation, develop reliability, reach goals, get results, improve your general well being Dyna-form

8. The Dyna-form program a) Resources b) System c) Modify behaviours Dyna-form

9. Objectives of this seminar re: Resources • Define physical work environment and resources that improve time management • Review what you may need and options • Know how to save money in purchasing • Know how to reduce time in purchasing and maintaining your resources • Learn to utilize methods for decision making and prioritizing Dyna-form

10. Objectives re. System-Day Planner, choices and effective use • Overview of TM products on the market • Decision criteria for purchasing • Detailed use of daily, weekly and monthly forms adapted to your business • Execution techniques • Planning, organizing, and controlling your work and personal life. Combining project management principles and people skills Dyna-form

11. Objective of this seminar re: behaviour modification Define well being and strategies to enhance Recognize and minimize unhealthy stress Learn methods to recover from stress Learn healthy adaptation to change Recognize value of ongoing accomplishment/plan Define own efficiency-learn optimum use of time Define own effectiveness-learn optimum benefit from relationships Dyna-form

12. Resources, detail – purchasing Overview the shopping list – handout #.. • Physical environment-optimize • Standardized forms and lists-samples provided • Mobility issues: hardware, contract plans • Software:Contact management programs, paper and electronic data bases • Review cell phones, Personal Digital Assistants (PDA’s) - best of breed and your needs • Accounting packages: quotes, contracts, invoicing etc. Dyna-form

13. Resources - purchasing pitfalls Issues: Used electronic? Impulse vs. shopping lists Maintenance of any purchases Record keeping/warranties Repairing vs. throwing out. Storage, space issues “Trying out” software Computer/peripherals obsolescence Cross over – values, image, reputation $$$$ Time, time Dyna-form

14. Organization • Your needs? • Now I’ve got it where do I put it? • Setting up – a step by step approach over time. • Connectivity between all your resources • Don’t lose time on preventable items • Maintain control of your business process! Dyna-form

15. Organization-Fingertip Filing TM Filing system matrix Discrimination process: Categories/location 1. 2. etc. Find it fast! Dyna-form

16. Estimating time and developing time awareness! • Our seminars include proven methods from the field of project management – good science and art where applicable. E.g. P.E.R.T. formula for estimating time R = P + O + 4 x M / 6 (P.E.R.T. stands for performance evaluation review technique) Dyna-form

17. Decision making tools • Quadrants • Weighted decision matrix’s • Prioritization techniques • Cost benefit analysis using the Dyna-form decision criteria • S.M.A.R.T. goal setting and turning goals into PROJECTS • Essentials of project management Dyna-form

18. System detail - Day Planners • Electronic VS. paper or both? • Major suppliers pros and cons of the systems • Daily, weekly, monthly methods and issues • Discriminating data and information • Storage and retrieval issues Dyna-form

19. System detail - Day Planners cont: • To do and Task lists, use and misuse • Prioritization methods • Scheduling your day • Tracking your billable time • Tracking phone calls and commitments • Lessons learned • Archiving Dyna-form

20. Behaviour modification detail: we use the experiential learning cycle applied to TM • Not getting the results you want? Dyna-form

21. Behavior modification benefits • Homeostasis-feedback, early response • Learning from spiders-great focus & why • Medical benefits of good anticipation • Quick recovery after major challenges • Retire earlier and enjoy the rewards that you worked hard for • Making sure you retire healthy Dyna-form

22. Procrastination-some causes and cures • Not enough time so we don’t start • Don’t like or want to do • Fear of failure • No self discipline • Values incorrect for situation • Ithacarius • Perfectionism – pros and cons? • Too many items to choose from • We will provide proven techniques and structures that minimize the impact of this behavioral trait • Procrastination vs. good decision making to reconsider item Dyna-form

23. Slippery slopes – how to identify Strategies for minimizing Dyna-form

24. Improving business relationships • Identifying your needs and behaviors • Learning how and when to say “NO” • Listening for ‘warning words’ • ‘Business like’ buffers • Relationship development, business or personal – 5 key steps • Achieve the ultimate measure of good time management Dyna-form

25. Time management techniques • Pareto charts – reducing the error rate • Parkinson’s Law, applying it • Ivy Lee method – modern applications • Managing time without becoming a robot • Military rule for time management • Working in ‘reverse gear’ (backward pass) • And many more. E.g. Cause and effect Dyna-form

26. Results after seminar • Having more energy, better focus • Being organized for all events • Planning more effectively using tools • Reduced wasted time and money • Achieving your commitments with less pressure • Reduced crises, and getting deliverables out on time Dyna-form

27. Thanks for visiting our overview Remember, these slides are representative of some of the areas that we will cover. We will include some group activities to enhance your learning opportunities. Time management is not a quick fix nor is this seminar. TM is a commitment to improving quality of life and achieving goals on a life long basis. We are committed to providing you with the tools. “Invest one day for a lifetime of results.”™ Dyna-form