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This update provides information on the implementation of Phase II of the Injury Review Program (IRP) CHESS, highlighting changes in program structure, policy, and processes. It discusses the transition from OHM/SAAR to CHESS, emphasizing the benefits and improvements in incident notification, investigation, team flexibility, report preparation, and access to information. The division seeks feedback, thoughts, and concerns to further enhance the program.
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Injury Review Program (IRP) CHESS – Phase II - Implementation Update: Transition from OHM/SAAR to CHESS
Setting the Scene Environment / Health / Safety / Security DIVISION
Program Changes and CHESS Transition • Data Management System Drivers • OHM (Occupational Health Manager) going away • Consolidating EHSS IT systems • Program Restructured in Response to HSS CAP • Some policy and process changes visible • Some process changes transparent with CHESS Environment / Health / Safety / Security DIVISION
Policy Changes Already in Place • Injury Review Process Independent of OSHA Recordkeeping Classification • Two Types of Responsibility • Division line management • Institutional • Incident Investigation Tailored to Need • Incident nature • Division ISM needs • Supervisor Review and Concurrence of Investigation Report Reflects Line Management Ownership Environment / Health / Safety / Security DIVISION
Injuries Start a Complex Series of Events Environment / Health / Safety / Security DIVISION
Where Does Injury Report Requirement Reside • UC DOE Contract Invokes • 10 CFR 851 which invokes • DOE O 231.1B which invokes • OSHA 29 CFR 1904 • Other DOE Directives Environment / Health / Safety / Security DIVISION
Injury Report Changes • Pre-CHESS • After Transition Environment / Health / Safety / Security DIVISION
Additional LBNL Policy / Process Changes • Policy Changes • 1 report (Investigation Report) vs 2 (SAAR and Investigator Reports) • 14 day period for investigation and report (vs 7 days) • Process Changes • Flexible team assignment capability • Collaborative report preparation • Quality review Environment / Health / Safety / Security DIVISION
What To Expect With The Transition • Seamless with Respect to Overall Process • Notification, team design, investigation, analysis, report and corrective action preparation • CHESS Will Enable Smoother Process Logistics • One login to web based system at user’s convenience • Training • DSC and Liaison training • Group demonstration • One-on-one with safety coordinators • Just-In-Time training for supervisors is already successful and will continue Environment / Health / Safety / Security DIVISION
Improvements – Incident Notification • Automated Recipients List from CHESS • OSHA 301 Report Completed with Case Intake at Clinic • Automatically meets OSHA reporting requirements • Eliminates SAAR • More investigation time (14 days / policy change) • Notification of Incident is Separate from Investigation Team request Environment / Health / Safety / Security DIVISION
Improvements -Flexible Investigation Team • Supports Division or Institutional Cases • Flexibility to Meet Divisional ISM Needs • Ability to add specific division or other staff to meet individual needs • Investigation report will reflect participation • Flexible Team to Accommodate Different Investigation Needs • Tailored investigation team Environment / Health / Safety / Security DIVISION
Improvements -Investigation Quality • Parallel Report Preparation Allows for real time collaboration • Multiple Approvers (if necessary) • Additional Investigation Options • Causal factors identified and described • Appropriate corrective actions recommended • ISM Analysis Documentation Environment / Health / Safety / Security DIVISION
Improvements –Access to Information • Division Safety Coordinators Will Have Access to Their Division’s Past Records (2007 – present) • Investigation Team Member Access to Their Investigations • Liaison Access to Investigations Environment / Health / Safety / Security DIVISION
Improvements -Future Opportunities • Supervisor Access to Their Prior Reports and Data • Division Managed Notification List • Issues Management (CATS) Direct Link • Or internal CHESS system corrective tracking related to injury based issues • ORPS Direct Link Environment / Health / Safety / Security DIVISION
Your Thoughts and Concerns • We Want to Know Your Expectations and Concerns • Voice your thoughts here • Communicate with us by email • lmaleksich@lbl.gov • rwfisher@lbl.gov • Thank You! • Sue Broadway, • Vivi Fissekidou • Jim Floyd • Marshall Granados • Betsy MacGowan • Betsy Reyes • Ben Sandmann • Ron Scholtz • Ann Tomaselli • Eugene Tucker • Cathy Wentworth • Marty White • Weyland Wong Environment / Health / Safety / Security DIVISION
HSS Finding…….. (‘The Compton Effect?’) • LBNL has not established sufficient processes nor implemented a fully effective investigation and reporting program for occupational injuries and illness to identify ISM deficiencies and implement effective recurrence controls as required by DOE Manual 231.1-1A, Environment Safety and Health Reporting Manual, DOE Order 414.1C, Quality Assurance and DOE Order 226.1A, Implementation of Department of Energy Oversight Policy. Environment / Health / Safety / Security DIVISION
New Process 14 Days (change in policy) Environment / Health / Safety / Security DIVISION