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S chedulePRO

SchedulePRO is an innovative approach to coordinating group events that utilizes electronic calendar systems, solving the complex and frustrating process of scheduling meetings for large groups.

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S chedulePRO

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  1. SchedulePRO Plan, Schedule… Execute.

  2. Staffing Chart • Meetings Today • Problem • Current Process • SchedulePRO Process • Customer • Project Modules • Work Breakdown Structure • Risk Matrix • Competition Matrix • Phases 1-3 • Marketing • Conclusion Outline CS 410 - Green Team

  3. Staffing Chart CS 410 - Green Team

  4. There are over 11 million meetings held daily in the United States(1) • Most professionals attend a total of 61.8 meetings per month(1) • 80% of professionals surveyed worked in a business environment that used Microsoft Outlook for a shared calendar system. • 1. EffectiveMeetings.com • 2. Green Team www.surveymonkey.com survey Meetings Today CS 410 - Green Team

  5. Scheduling meetings for large groups of people is a complex, frustrating, and inefficient process Problem CS 410 - Green Team

  6. Current Process CS 410 - Green Team

  7. Venue Availability for Dec. 25th CS 410 - Green Team

  8. Attendee/Venue “A” Availability for Dec. 25th CS 410 - Green Team

  9. Attendee/Venue “A” Availability for Dec. 20-25 CS 410 - Green Team

  10. Attendee/Venues A/B/C Availability for Dec. 20-25 CS 410 - Green Team

  11. SchedulePROis an innovative approach to coordinating group events that utilizes the technological infrastructure (i.e. electronic calendar systems) present in many business or organizational environments SchedulePRO! CS 410 - Green Team

  12. SchedulePRO Process CS 410 - Green Team

  13. Customer • Higher Education • Geographically-distributed Teams • Organizations/Businesses that utilize a shared calendar system CS 410 - Green Team

  14. CS 410 - Green Team

  15. CS 410 - Green Team

  16. CS 410 - Green Team

  17. CS 410 - Green Team

  18. Meeting Creator GUI CS 410 - Green Team

  19. Room and Resource Creation CS 410 - Green Team

  20. Meeting Timeframe CS 410 - Green Team

  21. CS 410 - Green Team

  22. Attendee Managment CS 410 - Green Team

  23. Coordinator Management CS 410 - Green Team

  24. Room and Resource Management CS 410 - Green Team

  25. Update Daemon Configuration CS 410 - Green Team

  26. CS 410 - Green Team

  27. CS 410 - Green Team

  28. Prototype Goals • Goals • Coordinator & Attendee Interface • Easy to use and learn • Scalable • Algorithm • Defined & Analyzed CS 410 - Green Team

  29. Phase 1 Milestones and Gantt CS 410 - Green Team

  30. Project Modules CS 410 - Green Team

  31. Project Modules CS 410 - Green Team

  32. Phase I Milestones: Human Interfaces Requirements Phase: 1. Finalize list of parameters. a. Choose list of required parameters. 2. Sketch administrative functionality. 3. Write testing requirements. Design Phase: 1. Elaborate coordinator workflow. 2. Design input/output/profile GUIs. 3. Write tests. CS 410 - Green Team

  33. Phase I Milestones: Human Interfaces • Implementation Phase: • Implement GUI Designs • Integrate with algorithm. • Integrate with messaging system. Test Phase CS 410 - Green Team

  34. Project Modules CS 410 - Green Team

  35. Project Modules CS 410 - Green Team

  36. Phase I Milestones: Optimization Algorithm • Requirements - Establish a means to populate a list of possible meetings and establish a means to sort and exclude meetings based on coordinator preference. • Analysis - Research established algorithm methods and determine applicability. • Implementation - Implement developed design. • Integration - Integrate algorithm with GUI and data interfaces. • Testing - Use randomized test cases, as well as custom test cases, to evaluate accuracy and performance in various situations. CS 410 - Green Team

  37. Optimization Algorithm CS 410 - Green Team

  38. Project Modules CS 410 - Green Team

  39. Project Modules CS 410 - Green Team

  40. Phase II Milestones: Data Interfaces • Microsoft Exchange Server • Acquire availability and resource information from third party data sources. • By customer request, SchedulePRO can be tailored to retrieve data from additional data sources. CS 410 - Green Team

  41. Project Modules CS 410 - Green Team

  42. Phase 1 Milestones and Gantt CS 410 - Green Team

  43. Risk Matrix C1 - Adoptability & GUI Difficulty S1 - Development time C2 - Data Inaccuracy T1 - Third-Party Data Availability C3 - Schedule Privacy F1 - Development costs CS 410 - Green Team

  44. T1 - Third-Party Data Availability • Impact: 3 • Probability: 2 • Problem: There may be legal roadblocks preventing us from accessing data that is part of a proprietary system. The data also may not exist • Mitigation: Data-retrieval can be configured to access outside source when needed and update in set time intervals Technical Risks CS 410 - Green Team

  45. C1 - Adoptability & GUI Difficulty • Impact: 4 • Probability: 2 • Problem: The large number of parameters that both coordinators & attendees enter in their respective interfaces creates potential for a cumbersome, difficult interface • Mitigation: Easy to use & scalable creation wizard for coordinator interface; intuitive & quick attendee interface Customer Risks CS 410 - Green Team

  46. C2 - Data Inaccuracy • Impact: 3 • Probability: 3 • Problem: The scheduling algorithm can only produce results as good as the data it is given. Attendee availability accuracy is affected by the "human factor," some people just do not maintain or update their schedule • Mitigation: Coordinator can send update request messages to attendees; SchedulePRO can also be configured to automatically update data from third-party data sources Customer Risks CS 410 - Green Team

  47. C3 - Schedule Privacy • Impact: 2 • Probability: 2 • Problem: People may not want to share details about personal events or obligations • Mitigation: Use of best security practices. Customer Risks CS 410 - Green Team

  48. S1 - Development Time • Impact: 3 • Probability: 1 • Problem: Development must proceed as quickly as possible to prevent competition from producing product first • Mitigation: Proper estimation of development time and human resource allocation Schedule Risks CS 410 - Green Team

  49. F1 – Development Cost • Impact: 3 • Probability: 1 • Problem: Development cost may outweigh either initial investment or expected income from sales • Mitigation: Keep costs low Financial Risks CS 410 - Green Team

  50. Risk Matrix C1 - Adoptability & GUI Difficulty S1 - Development time C2 - Data Inaccuracy T1 - Third-Party Data Availability C3 - Schedule Privacy F1 - Development costs CS 410 - Green Team

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