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Tempus project representative meeting Antwerp, 6-7 December 2010 Management procedures as Egyptian Grant Coordinator

Tempus project representative meeting Antwerp, 6-7 December 2010 Management procedures as Egyptian Grant Coordinator. Hoda Kamal Soussa, PhD Ain Shams University Cairo – Egypt. Ain Shams University Grant Institute . 14 Faculties 2 post graduate Institutes

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Tempus project representative meeting Antwerp, 6-7 December 2010 Management procedures as Egyptian Grant Coordinator

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  1. Tempus project representative meetingAntwerp, 6-7 December 2010Management procedures as Egyptian Grant Coordinator Hoda Kamal Soussa, PhD Ain Shams University Cairo – Egypt

  2. Ain Shams University Grant Institute • 14 Faculties • 2 post graduate Institutes • Total number of students = 178,250 • Total no. of staff =10,098 • 7 Campuses in Greater Cairo

  3. Partners Egyptian European 3 Universities 1 UNESCO Center • 3 Universities • 1 NGO • 1 Enterprise • 1 National Authority

  4. Management in International context First Grant coordinator 20 projects as partners with total budget = 8,968,114.00Euro

  5. Challenges faced to Realize objectives

  6. Technology management and integrated modeling for natural resources: A university enterprise win-win partnership • Grant Holder: Ain Shams University • Coordinator contact: Dr. Hoda Soussa • Period: 2009 - 2011 • Partners: 10 partners from 5 countries • Total cost of the project: 720,460Euro • Project link: http://www.tmim-nr.com/index.phphttp://www.unesco-ihe.org/Education/MSc-Programmes/MSc-in-Water-Science-and-Engineering/Hydroinformatics-Modelling-and-Information-Systems-for-Water-Management/Hydroinformatics-and-Natural-Resources-Management-Ain-Shams

  7. Management as a learning procedure • The Egyptian universities had been involved in many tempus projects from 2003 as partners, this had been the start. • In 2009, the idea raised by A meeting of the Egyptian partner universities and formulated the project proposal and management team • A steering committee of the different EG representatives had been formulated for technical, management and administrative tasks.

  8. Management Tree (at ASU)

  9. Tasks allocated for different assistants • Technical assistant (professor) • Preparation of the different technical work (MSC curriculum design, course contents, bylaw, accreditation, ...) • Financial assistant (accountant and auditor) • Preparing of financial reports and • Administrative assistant (assistant professor) • Preparing of all the reports needed by tempus (travel, staff, purchasing documents, and collecting all the needed documents,...)

  10. Nodes (EU and EG partners) • At the first beginning, all partners signed a mandate between their institutes and the grant holder institution including their budget allocation • A kickoff meeting had been held to conduct an easy way for flow of data, and two committee had been selected: • A steering committee to meet biannual in different countries (time and places selected by doodle pool choices) • A local committee to carry out the execution of the project • Appoint a coordinator for each PARTNER country • Outline the different in culture background and overcome any problem (intercultural communications) • Involve all partners in report writing and monitoring of the project • Networking partner’s institutions by creating a workspace on the net for the project and invited all the consortium members

  11. Mandate example

  12. Tools

  13. Financial Management • Sending a pre finance budget to all partners at the beginning of the project, for all items except equipments • Equipments costs had been delivered based on documents with 3 offers, and been then delivered to the partner • External Full auditing each 6 months on all financial documents and preparing the midterm report and applied for the 2nd installment. • Invoices for all eligible costs , and documents for bank transactions • A full monitoring by the legal representative in the university + the project accountant • Administrative assistant at the grant institution is revising regularly the different documents and reports

  14. Financial problems faced • Within the European crisis (the Euro had been much lower in its exchange value than its value within the project), so we started to follow so conservative actions to not loose the wheel. • Tuition fees are not eligible part of tempus, whereas some EU partner had difficulties to conduct training courses for free.

  15. Sustainability • To sustain the project outcomes, we had thinking in two ways: • A full interaction with enterprises • A new Master degree that will link all partners for years beyond the tempus agreement BOTH TARGETS ARE REALIZED, While the big challenges are now to attract sponsors and recruit students and staff Dissemination is done within different ways: nationally and internationally…but still personal contacts play a big role

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