Utilizing Civil Registration and Vital Statistics Information: Application, Performance, and Interoperability

1. Brisbane Accord Group SESSION 15. APPLICATION AND UTILIZATION OF CIVIL REGISTRATION AND VITAL STATISTICS INFORMATION Civil Registration Process: Place, Time, Cost, Late Registration UNITED NATIONS STATISTICS DIVISION Workshop on the Operation of Civil Registration, Vital Statistics and Identity Management Systems for South American Countries 30 October – 3 November 2017 Bogota, Colombia with

2. Civil registration information • Application within the registration system • Assessment of civil registration performance • Services to the public • Process of amending records • Time required to render services • Waiting time • Number of trips • Management decision-making and structure • Sources of reporting, training • Adjusting the process based on number of events • Planning for providing other services, such as health, vaccination • Operational workflow • Daily operations, workload • Defining priorities

3. Civil registration information • Intra-agency applications of civil registration information • Various government agencies • Professional organizations • Research institutions • Population registers and identity management systems • Interoperability – capacity of the system to develop interfaces that fully communicate among themselves in the process of operating the system - ability of different registers and databases to communicate with each other, on the basis of a unique identifier, definitions and classifications, subject to restrictions in terms of security and legal protection of confidentiality and privacy of information • Interface with national statistical system • Health and social services • Birth certificates – social services and support programmes • Death certificates – single-parent support • Identity cards for a wide variety of services • Disease registers • Legal use – registration is the basic legal tender

4. Vital statistics • Application of vital statistics • Intra-agency applications of vital statistics • Prerequisite for planning and informed decision-making • 2030 Agenda • Allocation of funds • Examples of vital statistics and research, particularly if a PIN is available to link across different databases, include, to name a few: distribution of women by parity (number of live births), including research into childlessness; analysis of fertility by social strata (educational attainment, labour force activity), social inequalities in life expectancy (by occupation and educational attainment), and integration of immigrants by duration of residence in receiving country • Inter-agency use and applications of vital statistics • Natality, fertility and mortality statistics used to address current issues, identify trends and project new directions of the events being considered • Social service programmes use natality data to identify geographic or demographic profiles of high fertility that affect benefits and services directed at women and infants • Natality and fertility data are used to inform plans for building or opening new schools - urban planning, in general, is highly reliant to vital statistics • Programmes for the delivery of health-care services, programme initiatives, impact analysis, evaluation and programme direction, planning and development

5. Vital statistics • Vital statistics dissemination • Regular dissemination – one of the key principles • Monthly and/or quarterly summaries of total counts • Annual production of detailed tabulations • Recommended tabulations – in the annex of the Principles and Recommendations • Basic concepts of vital statistics tabulations • Universality – all vital events in the country for every single individual – reflected in tabulations • Tabulation by date of occurrence • Tabulation by place of occurrence and place of residence • Microdata dissemination