UMKC Position Management January 2009

1. UMKC Position ManagementJanuary 2009 Presented by: Jane Allen Sr. HR Specialist Classification & Compensation

2. What is Position Management? • Position Management is a management tool that defines staffing by position rather than by employee. • Create and track position data, status, and history • Links positions to department and supervisor • Links employees to the position

3. What is Position Management? • Position Management Number (000XXXXX) identifies a particular job, whether vacant or filled, active or inactive, with a department and supervisor (reports to). • HR is assigning all jobs (Academic, Administrative, and Student) to PS Position numbers. • HR is also cleaning up existing position numbers so that only viable positions are in active status.

4. Benefits of Position Management • Ability to track positions by status – active, vacant, and filled. • Allows managers to view the overall departmental structure (organization planning). • Provides HR with a tool to more effectively assess equity. • Provides for history of a position (i.e., reclassification or academic career progression.) • Implementation of other PS Modules like Time and Labor

5. Changes in Position Management Guidelines • All positions at UMKC will be assigned to a position number. Position numbers will be assigned as follows: • Change:All positions will be assigned a unique position number with a head count of one (one-to-one relationship). • Change: Temporary and Student positions will no longer be issued group position numbers effective immediately. (Exception: Medical Residents) • Change:Existing group positions will be ‘ungrouped’ and each headcount will be assigned a unique position number.

6. Changes in Position Management • Process Changes • Academic Positions • Vacant or New Positions: typically only requires submission of a Position Management Action Form (PMAF) , and HR will enter the position changes. • Filled Positions: will require the PMAF and PAF. {Note: A change of Job Code may require changing the 6-digit account code.} • Administrative Positions • New positions continue to require a PCQ. • Vacant positions may require a PCQ if the position is inactive or title changes are required.

7. Finding Position Data in PeopleSoft • HR Facilitators have the ability to access the following data in Position Management: • Vacant active positions (Example: Do I have an existing position number job code XXXX?) • Details of a Position • Position History

8. How do I find my information in PS? What vacant positions do I have in my department? Organizational Development > Position Management > Review Position/Budget Info

9. How do I find my information in PS? Active Vacant Positions by HR Dept ID Organizational Development >Position Management > Review Position/Budget Info > Vacant Budgeted Positions

10. How do I find my information in PS? Is there a vacant position I can apply to a Request to Fill? Organizational Development >Review Positions/Budget Info>Vacant Budgeted Positions

11. How do I find my information in PS? Position Details Organizational Development >Maintain Positions/Budgets>Add/Update Position Info

12. How do I find my information in PS? Position Details Organizational Development >Maintain Positions/Budgets>Add/Update Position Info

13. How do I find my information in PS? View Position History Organizational Development > Maintain Positions/Budgets >Review Positions/Budget Info> Position History

14. How do I find my information in PS? Finding the Position Number in Job Data Workforce Administration >Job Information > Job Data

15. How do I find my information in PS? Finding the Supervisor’s Position Number in Job Data Workforce Administration >Job Information > Job Data

16. How do I find my information in PS? The Personnel Action Form (PAF)

17. Questions For more questions regarding Position Management, please contact: Jane Allen Sr. HR Specialist – Compensation x6670 allenja@umkc.edu