Welcome CASEF School Membership Meeting

1. Welcome CASEF School Membership Meeting Executive Board Officers President: Tim Dawson Vice President: Kathryn Armstrong* Secretary: Tina Freeman Treasurer: Jeff Pratt* SRC Chairperson: Tricia Britton Past President: Mary Pat Evans Fair Director: Tim Ritter

2. CASEF Partners: Whitaker Center for Science and the Arts Carlisle Sentinel Harrisburg Area Community College Harrisburg University of Science and Technology Messiah College Penn State College of Medicine Penn State Harrisburg Shippensburg University

3. CASEF DATES TO REMEMBER November 16, 2012 School registrations due SRC paperwork due December 3, 2012 SRC forms returned February 8, 2013 Student registration forms due Must be received by 2/8/13- not post marked by 2/8/13 LATE ENTRIES WILL NOT BE ACCEPTED!

4. Pages 1,2,3 in your handout. CASEF is looking for any and all opportunities to increase our program but that, of course, always requires money. If you are aware of any local foundations, organizations or businesses that might be interested in being part of CASEF, PLEASE let me know! Financial Information

5. Capital Area Science and Engineering Fair March 6-9, 2013 Student Exhibit Set-up -- Wed., March 6, 3:30 – 7:30 PM Judging -- Thurs., March 7, 12:00 noon – 2:30 PM Grand Champion -- Fri., March 8, 9:00 - Noon Open House -- Fri., March 8, Noon - ~7:00 PM Open House -- Sat., March 9 -- 10:00 AM to close of Awards Program Awards Program begins at 1:00 PM Students at their Projects until 12:45 PM Dates for 2013 Fair

6. All expenses paid trip for the three Grand Champions Phoenix, AZ! May 12 -17, 2013 INTEL International Science and Engineering Fair

7. Page 5 of the Handout. Make sure that you grab one of my business cards. You can even take one for each of the science teachers in the building and they can feel free to contact me! Contact information for CASEF

8. Fair Information Additional information and all forms can be found on the following web sites: (pages 6-7 in handbook) www.casef.org New CASEF website www.societyforscience.orgMain ISEF site www.societyforscience.org/document.doc?id=401Forms www.societyforscience.org/document.doc?id=396Rules www.societyforscience.org/document.doc?id=401Student Handbook

10. Each school will submit a registration form and $50 for each grade that is housed in the school. For example: HS contains grades 9-12 The cost is $200.00 Each school in the district must submit a separate registration form and check for the correct amount. Fee Structure for 2012-13

11. We would expect that each school would provide 2 judges to assist in the judging of projects. This does not need to be YOU! It could be a parent who has a professional background in science or engineering or an administrator or another teacher from the building! We would also hope to have some volunteering assistance during the fair itself. (pages 9-10 in the booklet) Other expectations for CASEF

12. CASEF has an on-going review of the judging instrument as well as the process itself. Each student should be aware of the rubric which will be used to judge their project. Notice the value placed upon the journal! Judging Rubric

13. p. 11-13 in the handout Please make sure to insure that all of your students have this important information. This journal should include everything from DAY 1. Feel free to copy these pages for students, if you wish. Lab Notebooks

14. P.14 in your packet. CASEF will maintain the same 15 categories that we have in the past but this listing may help you to determine the correct placement of projects in our fair. 2013 ISEF Categories

15. In CASEF, we will be tweaking some of our processes on judging day but there are no main changes. For ISEF, the only changes deal with how the researchers must deal with the death of a research animal during the course of their experimentation. USE OF AN IRB & Risk Assessment (Form 3) Handout pages 15-16 2013 CASEF and ISEF changes

16. As we began in recent years, each participating school will submit their students’ registration information electronically and will be responsible for proofreading what they enter. This information ALONG with the student forms are needed in the office by the February 8 deadline. 2013 Project Registration for CASEF

17. Registration packet All CASEF/ISEF forms are available in a format allowing students to type directly on the forms. (packet p.17-30)

19. Students will be assigned to stand by their projects during an assigned time period. Students will be judged by category judges at some point during their assigned time slot. During this time, students may also be interviewed by special award judges. 2013 CASEF

20. We are excited for a great year! If you have any ideas on how to make CASEF better, please contact us. Please contact Tim Dawson with your ideas: tdawson@HarrisburgU.edu Looking ahead…..

21. CASEF is always looking for teacher volunteers to help with the organization and running of the fair. Your help is essential to the success of the fair Any help you could offer would be greatly appreciated! We need your help!

22. Be a judge – We always need MORE judges! Help on the night of set-up Help check in students on the day of the awards ceremony Help out with logistics on the day of the fair Be a mentor for a new teacher Help establish contacts and mentors for students Become a part of the Executive Board or work on one of the committees. At this point there are only 4 teachers that remain as members of the CASEF Executive Board! Ways to become a part of CASEF: