PROPOSED MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES CONTRACT INDUSTRY ALERT Tuesday 4 May 2010 Monday 10 May 2010

1. PROPOSED MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES CONTRACT INDUSTRY ALERTTuesday 4 May 2010Monday 10 May 2010

2. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES INDUSTRY ALERT • Introduction • Overview • Background • Scope of Services • Request for Tender Requirements • Request for Tender Timetable • Next Steps • Open Forum

3. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES INTRODUCTION Mr David Frith Director Supply Chain Contracting Mr Andrew Warr MELABS Project Manager Mr Michael Chambers SO1 Operational Contracts WGCDR Mark Fox - HQJOC

4. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES OVERVIEW OVERVIEW Purpose • To notify Industry of a proposed RFT release. • To Provide background information only.

5. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES OVERVIEW OVERVIEW Caveats • It is a condition of attendance at this briefing that you agree that any materials provided or oral or written representations made are, to the extent possible by law, not to be relied upon by any person and they do not amend or add to any request for tender which may be used. • Inclusion or exclusion of any party from any industry alert process will not advantage or prejudice that party’s participation in any later procurement process. • This Industry alert process • should not be taken to mean a commitment to proceed with the Project in its current form or at all; and • does not and is not intended to create any contractual relationship between any party and the Commonwealth of Australia.

6. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES BACKGROUND OVERVIEW Objectives of the Proposed RFT • Establish a fully operational, competitively tendered, value for money, logistic and base support contract for ADF elements within specified areas of the Middle East • Engage a single prime contractor. Aim • Deliver effective logistic support services to the ADF in specified areas. • Optimise the logistics system by consolidating services and increasing the flexibility of employment of military personnel. • Contract out support services, where cost effective and appropriate.

7. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES BACKGROUND OVERVIEW Current • Rationalised locations – operate, in most, from Al Minhad Air Base, UAE • Support to ADF activities under various operations required. • Various civilian contractors are contracted to support these operations. • Contract JCCC 023 - Logistic and Base Support Services for Operation Slipper provided by Seven Seas Ship Chandlers. • Contract JCCC027- Provision of Domestic Services is provided by Inchcape Shipping Services.

8. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES BACKGROUND OVERVIEW Future • Single Prime Contractor responsible for the provision of a range of logistic and base support services. • Flexible contracting arrangement with capacity to: • turn on/off services as required. • turn on/off designated locations as required.

9. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES BACKGROUND OVERVIEW ADF Intent • Maintain continuity of supply of services. • Consolidate a number of contracts and standing offers. • Seek a single prime contractor for support services in the region. • Contract term yet to be confirmed. Likely 2 years with options to extend. • Flexibility to cater for change in circumstances and requirements • Deliver Value for Money Outcomes. • Commercially focussed while consistent with Defence policy.

10. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES POSSIBLE DELIVERY LOCATIONS • United Arab Emirates (UAE): • Al Minhad Airbase (AMAB), Dubai, Fujarah, Abu Dhabi, • Bahrain, Kuwait, Qatar, Iraq • Afghanistan

11. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES SUPPORT SERVICES LIKELY TO INCLUDE: • Management Services • Medical Services • Garrison and Base Services • Catering • Laundry • Gym and Recreation • Local Procurement • Facilities Cleaning • Miscellaneous • Supply Chain and Logistic Support • Warehousing • Transport • Hire of Assets • Lease of Assets • Waste Management • Maintenance and Repair • Fuel and Refuelling • Potable Water Supply

12. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES REQUEST FOR TENDER DOCUMENTATION • Based on Australian Defence Contract (ASDEFCON) templates. • May comprise: • Part One – Conditions of Tender • Part One – Annexes to Conditions of Tender • Part Two – Draft Conditions of Contract • Part Two – Attachments to Draft Conditions of Contract

13. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES REQUEST FOR TENDER DOCUMENTATION • Statement of Requirements • SOR - Contract Work Breakdown Structure and Dictionary • Core Requirement and Detailed Requirement • Workload Estimates including Surge • Business Rules • Performance Standards • Work Elements • Exclusion • Reporting Requirements • Compliance

14. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES REQUEST FOR TENDER REQUIREMENTS • General Information • RFT Document - Unclassified • May be a requirement for some Australian expat staff • Site Visit • Submit in Australia

15. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES REQUEST FOR TENDER REQUIREMENTS • Probity • The ADF wishes to protect the probity and competitiveness of this procurement process (including this briefing). • Any participant in this process who has concerns about the conduct or probity of the process adopted by the ADF is able to bring those concerns to the attention of the Probity Adviser whose details are listed below.  The Probity Adviser may consider the matter and make an appropriate recommendation to the ADF.  The ADF will consider any advice provided by the Probity Adviser and take such action as it considers appropriate. • The contact details for the Probity Adviser are: • Mr Ted Bilton • Special Counsel Joint Logistics Command • ted.bilton@defence.gov.au

16. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES PLANNED RFT SCHEDULE Activity Indicative Time Frames • RFT Release • RFT Closes • Contract Signature • Transition • 3 rd Qtr 2010 • 3 rd Qtr 2010 • 4 th Qtr 2010 • 1 Qtr 2011

17. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES PROPOSEDNEXT STEPS • Industry Brief in Australia – 10 May 2010 (same as Dubai) • Advice of RFT release • RFT release • Industry Brief • Site Visit • RFT Close

18. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES RFT REQUIREMENTS Point of Contact Mr Andrew Warr MELABS Project Manager Address: Dept of Defence, Joint Logistics Command, Victoria Barracks Melbourne , VIC , Australia Phone: +61 3 92823721 Email: andrew.warr@defence.gov.au

19. MIDDLE EAST LOGISTICS AND BASE SUPPORT SERVICES OPEN FORUM