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E-Advisor Training. What is E-Advisor?. E-Advisor is a supplemental feature of the Colleague system from Datatel. E-Advisor works with the existing Degree Audit and related functions and will enhance the advisement process between Advisors and Students.
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What is E-Advisor? • E-Advisor is a supplemental feature of the Colleague system from Datatel. • E-Advisor works with the existing Degree Audit and related functions and will enhance the advisement process between Advisors and Students. • Through this technology greater communication will occur; the Advisor can guide the student toward completion of their academic goals for a single term, multiple terms, or a complete program of study. • E-Advisor will not replace students meeting with an MTC Advisor yet will provide the essential capability to document discussions for future reference.
E-advisor features: • There will be a comments section; advisors will have access to secure online notes • Students will have a notes section where the can create notes • Easy e-mail access between the advisor & the student • The “WIZ-Course Wizard Planning” is tied directly to the Program Evaluation function already in use by the college • Both students & advisors can add courses to the Student’s Plan but the Advisor can delete courses that are not part of the student’s program • Students may not register for courses that have not been approved by their advisor
E-advisor features continued: • Courses are tied to a specific term • if the student doesn’t take the course in the approved term they will need to be approved for another term • This is no different than re-advising them again for the same courses for another term you just do it online • When using the “WIZ-Course Planning Wizard” the “General Electives” requirement under “Choose a Requirement” brings up every course offered by the college; avoid selecting this option when using Course Planning Wizard to plan a student’s program!
There are 2 ways to plan courses • The “Course Planning Wizard Option” under Create/Modify Plan is driven by ‘Program Evaluation’ • Create a Plan is Advisor driven using catalogue, Advisement Manual, Departmental Notes & Guidelines to plan courses
Choose a Requirement This pulls requirements from “Program Evaluation”
This screen shows the results of Course Planning Wizard. You can change term for the course; delete courses; view course load per semester; add additional courses; make public comments; e-mail the student notification of changes to their plan
Details continued This is where Developmental & Prerequisite Courses can be added to the Plan.
Details continued This allows you to plan course sequences by planning courses for multiple terms.
Details continued Public Comments can be made & E-mail can be sent from this screen notifying the student of changes that have been made by their advisor.
Using Create a Plan • Log in to MTC Online • Select Advisors Menu • Student educational planning • Enter SID & Select “EDPLN-Add of Change Plan” • Select Program • Select Add or Change Plan • On Create a Plan manually enter required courses.
Modify a Plan • This screen shows the results of Create a Plan. This is the same screen you get when using Wizard • You can change term for the course; delete courses; view course load per semester; add additional courses; make public comments; e-mail the student notification of changes to their plan
Modify a Plan details continued In this section you may add additional courses to the plan.
Modify a Plan details continued Public Comments can be made & E-mail can be sent from this screen notifying the student of changes that have been made by their advisor.
Student Features • Plan Courses • View Worksheet • Courses Planning Wizard • Modify Worksheet • Program Evaluation • Register • Advisor-approved Ed Plan • Course Planning FAQ’s