Project Manager’s report

1. Project Manager’s report • Status/progress since CM18 • Looking forward • Organisation • Conclusions

2. Status (progress since CM18): CM18

3. Status (progress since CM18): • CM19: Status reports on Phase I equipment and progress towards Phase II

4. Accomplishments: head lines: • Target: • Routine operation with multi-million actuations • Progress on bearing materials • Paper to Technical Board this week • Cabling and installation plan in hand • Removal of old target: MS&RA in preparation • Upstream beam-line: • Magnetic elements in place • Services being prepared • Radiation shielding: • Decay Solenoid Area ‘block house’ built • Additional shielding on plinth to allow working in DSA • Not quite out of the woods! • Downstream beam line: • D2 installed • Q35 stands procured: • Base plates and lower girder boxes • Upper girder boxes soon • Q35 refurbishment progressing well • But seeking to accelerate • Services: • De-mineralised water plant on order, temporary water will be needed • Electrical services designed, now being implemented • CKOV/TOF0 stand: • Ready for production readiness review (PRR)

5. Accomplishments: head lines: • PSI solenoid: • Vacuum testing complete and successful • Pressure testing complete and successful • Alignment/refurbishment programme in hand • Linde refrigerator: • Contractors have started • So far (1 week in) maintaining schedule • Issue is radiation in Hall • Priority to Linde in MICE Hall programme • Plinth: • Rails installed and aligned (0.2mm) before additional shielding installed • LH2 test cryostat: • Issue of shrouding of top of cryostat vessel under discussion • Issue is prevention of ingress of oxygen • YI has contacted ‘experts’ and prepared paper defining design modification: • Paper presented to, and reviewed by TB • Updated paper to TB this week, then pass to RAL safety • RF power: • Power from 4616 amp (June) • 170 kW achieved September (200 kW required for MICE) • Progress on refurbishment of 116 amp: • At DL – mechanical • AT CERN – mechanical • Focus-coil tender exercise: • Tender exercise essentially complete – discuss this week

6. Accomplishments: head lines: • MICE Local Control Room: • Preparation started • Racks: • First rack bases to be installed next week • First racks (network and PPS) to be installed the week after • Partitioning: • On order; expect to be complete by end Oct07 • Services: • Air-con, power, etc. to follow • Expect completion mid/late November • Expect ToF 0/1 to be delivered to RAL early Nov07 • In time for cosmic integration test • Components of CKOVa (upstream module) at RAL: • Window modification in R12 w/s • Anticipate delivery of CKOV components in mid October • In time for cosmic integration period in November • KL presampler: • Anticipate delivery to RAL in time for cosmic test

7. Accomplishments: head lines: • Tracker: • Station acceptance rig: recovered from power failure • Debugging readout – production end this week? • Completion of first tracker delayed: • Milestone: 15Oct07 – likely delayed by a week or two • Tracker group decision: • Complete QA! • Sandwich calorimeter: • First prototype module produced in Trieste • Spectrometer solenoid: • Ship to FNAL for field measurements in December • Expect shipment to RAL in Feb08 • Absorber: • MICE prototype absorber tested at KEK: • Demonstrated need for LN2 pre-cooling • Schedule to be reviewed this week

8. MICE instrumentation: • Detector integration using cosmic rays: • Cosmic test-stand to be set up in R12 • Schedule: • Tracker: • Tracker arrives in R12: 30Oct06 • VLPC system commissioned in R12: 02Nov07 • Trigger system commissioned in R12: 09Nov07 • DAQ: • Update DAQ system in R12: 09Nov07 • CKOV: • Commission CKOV in R12: 30Oct07 • To be confirmed with CKOV team • TOF: • Delivered to R12: 15Nov07 • Integrated into cosmic test 22Nov07 • Cosmic test starts: 09Nov07

9. Status: layout ‘issue C’:

10. Looking forward: • Excellent progress, but, much to do • Need to plan and prepare carefully!

11. (Headlines) Looking forward: Phase 1: Upstream beam line: Target: Negotiate running in January Dust issue Install services Q1 – 3, D2: Vacuum vessels Alignment Sevices (power, water) Instrumentation Downsteam beam line: D2, Q4 – 5, Q6 – 9 Services Magnet refurbishment, magnetic testing Instrumentation: TOF0/TOF1 CKOV Stands Tracker DAQ Spectrometer solenoid Infrastructure: PPS MLCR Magnetic sheilding False floor, plinth Rolling platforms Air-conditioning De-mineralised water Electrical services Network services Data link and data storage Phase II: Absorber/focus-coil module: Absorber Focus coils Integration RFCC module: Cavity R&D (MuCool) Cavity design finalisation Cavity fabrication Coupling coil manufacture Integration RF power: 4*2 MW amplfiers Missing: driver amplifier Distribution system Vacuum: Vacuum infrastructure Liquid-hydrogen 4 production systems Infrastructure: Cable management Cryogenic management Planning & organisation!

12. Organisation: Project-management team: Project Manager/Technical Coordinatorand MICE Operations ManagersCollaboration Board

13. Project-management: arrangements: • Acting Project Manager: K. Long • Managing the work in the MICE Hall: • Weekly ‘MICE Hall Planning Meetings’: • Tuesday’s 09:00 • Anyone wishing to carry out work in Hall MUST attend: • Parallel working  all need to be aware/cooperate • One of the CDM ‘controls’ • To be chaired by Hall Manager • From week after next • Chaired to date by KL • W. Spensley will take over after Christmas Shutdown • Reviews work done • Identifies work to be done: • Agrees priorities • Agrees resources • Identifies potential conflicts • Assigns responsibilities

14. MHPM o/p example:

15. Project-management: arrangements: • Have initiated ‘bottom-up’ review of MICE WBS: • Assign/confirm responsibility for the various tasks • Ensure schedules are planned by those responsible for carrying them out • Ensure resource requirements are discussed • To do this have initiated: • Weekly ‘MICE Schedule Planning Meetings’ • Thursday’s 13:30 • Gathers schedule information and prepares/discusses schedules for i/p to, consideration by Technical Board • Have begun with MICE Muon Beam and MICE Hall • This week (13Sep07) MICO meeting, so begin to expand into international MICE deliverables • To be chaired by Project Manager • Presently chaired by KL • To be chaired after CM19 (Oct07) by RA/AN

16. Work breakdown structure: revision

17. Work breakdown structure: revision • Plan for this week: • Review at TB • Present revised version to CB

18. Critical path & risk: Phase I: … getting it done Phase II: WORK SMART

19. Schedule revision: • Revision of schedule started: • Phase I: • Since July, through MSPM and MICO meetings • Phase II: • Initiated at CM18 • Next step this week • Delayed because of pressure of work • Original goal: • ‘Baseline’ schedule at CM19 • TB agree schedule review date this week

20. Schedule revision: example: • Uses: • Monitor progress • Review resource assignments • For Q35s have: • Parallelised preparation • Increased effort Q35 refurbishment: Goal: All six ready at endof Christmas shutdown

21. Christmas shutdown: Hayler

22. Technical Board: • After TB discussion → CB Review membership: TB meeting Review modus operandi: TB meeting

23. Conclusions: • Significant progress since CM18: • Technical: • All aspects of MICE project: • Phase I • Phase II • Organisational: • New Project Management team in place • Even more to do: • As acting Project Manager, I’ve enjoyed: • Strong support from • MICE collaboration • Local MICE team • The Rutherford Appleton Laboratory (ASTeC, ISIS, PPD, TBU, …) • For the project to succeed: • Richard and Andy must enjoy the same support • I am confident that MICE will drive the project through!