Stanford Linear Accelerator Center Environmental Management System (EMS) Process Update

1. Stanford Linear Accelerator CenterEnvironmental Management System(EMS) Process Update March 25, 2004 Tele-Video Conference Information Exchange with US Department of Energy Laboratories Richard Cellamare Waste Minimization/Pollution Prevention Coordinator Stanford Linear Accelerator Center EMS Tele-Video Conference 3/25/04

2. Stanford Linear Accelerator Center • Operated by Stanford University for DOE • Performs research in high energy physics (2-mile linear accelerator) & disciplines using synchrotron radiation EMS Tele-Video Conference 3/25/04

3. SLAC EMS DOE Certification Plan-of-Action (POA) • SLAC will be required to have a DOE certified EMS in place by 12/31/05 as required by DOE Order 450.1 (which is a part of the Work Smart Standards Set in DOE/Stanford University Contract DE-AC03-76-SF00515, most current modification). EMS Tele-Video Conference 3/25/04

4. 2004 POA Target Date Status • 3/2/04 Draft POA to ES&HD AD/DHs - Completed • 3/8/04 Revised POA to ES&HCC & Kick-off Presentation - Completed • 3/18/04 Formally Appoint EMS Working Group (EMSWG) Members - Completed • 3/22/04 EMSWG Membership & Charter Issued – Completed • 3/24/04 Updated Approved POA to DOE/SSO - Open • 3/29/04 DOE/SSO Letter to Director re EMS Schedule/Expectations - Open • 4/19/04 EMS Goals and Programmatic Documentation Drafted for Comment - Open • 4/30/04 Finalize Proposed EMS Goals for FY04 (1st Development Year) - Open • Late May 2004 Peer/Contractor Env. Mgmt. Review (Initial Gaps Analysis) - Open • 6/1/04 Draft ISMS/EMS Description Document Completed - Open • 9/20/04 Complete Corrective Action Plans (CAPs) /Finish Quick Fixes for EMS Gaps - Open • 10/4/04 Complete Final Documentation/Reviews/CAPs - Open EMS Tele-Video Conference 3/25/04

5. 2005 POA Target Date Status • February 2005 EPA Environmental Management Review (Gaps Analysis) - Open • 1/3/05 Finalize EMS Goals for FY05 (2nd Development Year) - Open • 2/21/05 Complete CAPs/Finish Quick Fixes for EMS Gaps/Validate Completed Corrective Actions (CAs) - Open • 3/24/05 EMS Package Approved by ES&HCC - Open • 3/31/05 Final EMS Package Approved by Director - Open • 5/30/05 Final Approved EMS Package to DOE/SSO - Open • 6/27-30/05 DOE/SSO & DOE/HQ EMS Cert. Review (guidance not yet available) - Open • 7/25/05 Complete CAPs for DOE EMS Certification Review CAs - Open • 9/26/05 Complete CAs/long-term Plans - Open • 9/30/05 Finalize EMS Goals for FY06 (1st Implementation Year) - Open • 10/3/05 Final EMS Package to DOE/SSO for Approval (“DOE Cert.” IAW DOE O 450.1) - Open • 12/31/05 DOE Certified SLAC EMS Program in Place and Implemented - Open EMS Tele-Video Conference 3/25/04

6. General Approaches & Resources • Using in-house personnel – developed an EMS Working Group. • Environmental Policy will be further developed from earlier one. • Developing EMS with consideration to existing SLAC Integrated Safety Management System. • Performing Gaps Analysis with iterations to fine tune Targets and Objectives. • Using SLAC Environmental Program Managers for first-cut Gap Analysis. • Using third party consultant and considering EPA for subsequent Gap Analysis reviews. • Considering use of EMS software to track EMS element progress & documentation. EMS Tele-Video Conference 3/25/04

7. Preliminary Environmental Aspects Review Products, Services, Activities • Our major product is Research under DOE SC • Experimental & Supporting Process Equipment - Design, Fabricate, Operate, & Maintain • Building & Facilities Management – Construct, Operate, Maintain, & Decommission • Environmental Aspects • Energy – Fuel Usage & Electricity • Water Use • Surface Discharges • Industrial Wastewater Discharges • Hazardous Materials Use • Air Emissions – Toxics, ODS, & GH • Hazardous & Solid Waste Disposal • Remediation – Lead, PCBs, Solvents • Radiological Wastes – LLMW, Metals • Moratorium EMS Tele-Video Conference 3/25/04

8. Preliminary EMS Targets & Objectives • Environmental Aspects • Energy – Fuel Usage & Electricity • Water Use • Surface Discharges • Industrial Wastewater Discharges • Hazardous Materials Use • Air Emissions – Toxics, ODS, & GH • Hazardous & Solid Waste Disposal • Remediation – Lead, PCBs, Solvents • Radiological Wastes – LLMW, Metals • Moratorium Performance Measures & Environmental Metrics (Phased Approach) • Hazardous Waste Generation • Ozone Depleting Substance Phase • Total TRI Releases • Vehicle Usage • PCB Transformer Usage • Vehicle Fleet Age • Water Consumption & Recycling • NOx Emissions • Electricity Usage • Solid Waste Generation • Greenhouse Gas Emissions • Mixed Waste Reduction • Metal Recycling EMS Tele-Video Conference 3/25/04

9. SLAC EMS Chronology 2001-02 • 2001: DOE Notice 450.4 – “Assignment of Responsibilities for Executive Order (EO) 13148, Greening the Gov’t through Leadership In Environmental Management.” • 2001: Chemical Management Regulatory Review – Regulatory requirements for SLAC were reviewed in detail. • 2001: Pollution Prevention and Energy Efficiency (P2/E2) Plan – SLAC developed in response to DOE “P2/E2 Leadership Goals for Fiscal Year 2000 and Beyond.” • 2001: DOE EMS Self-Assessment Questionnaire – SLAC identifies an EMS strategy based on incorporation within the ISMS process. • 2002: ISMS Phase 3 – SLAC provided increased focus on evaluating ISMS in terms of performance measures and developed more focused training of managers on ISMS process implementation. • 2002: Request for Information (RFI) – An RFI was issued to 15 vendors; responses were evaluated; selected the Chemical Management Services (CMS) alternative rather than the Chemical Management Information Systems (CMIS) alternative. • 2002: Environmental Data Management System (EDMS) – Scoped the Environmental Protection Program data management needs; preliminary discussions were held with 11 vendors to discuss capabilities and software offerings. EMS Tele-Video Conference 3/25/04

10. SLAC EMS Chronology 2003-Present • 2003: DOE Order 450.1 – “Environmental Protection Program” is the first DOE Directive focused on having an EMS program as a part of the contractor requirements. • 2003: CMS Source Selection Board (SSB) and Request for Proposal (RFP) – A selection board was appointed and an RFP issued to about 10 vendors; a bidder’s conference was held. • 2003: SLAC makes progress toward meeting P2/E2 Goals/Commitments for hazardous waste reduction, solid waste recycling, ODS, TRI Chemicals, electric vehicle usage. • 2003: SLAC initiates more formalized development of an EMS in response to DOE Order 450.1 & EO 13148. • 2003: EDMS RFI – Issued RFI to 11 vendors and several vendors made on-site presentations. • 2003: EDMS System Selection – From RFI responses and discussion with LLNL, Application Service Provider-type data management system was selected; an RFP was issued to 4 vendors; a contract award was made to Locus Technologies. • 2004: CMS Implementation – The formal SSB selection report for a CMS contract; SLAC Source Selection Official approved. EMS Tele-Video Conference 3/25/04