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University of South Florida International Services Bryant Tonkin

University of South Florida International Services Bryant Tonkin. Sunapsis Go-Live. Pre-Sunapsis Status. SIS: Banner SEVIS Batching System: SEVIS Connection ( fsaAtlas ) Batching F1s only SEVIS Connection and Banner reporting handled in-house by International Services (Bryant)

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University of South Florida International Services Bryant Tonkin

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  1. University of South FloridaInternational ServicesBryant Tonkin Sunapsis Go-Live

  2. Pre-Sunapsis Status • SIS: Banner • SEVIS Batching System: SEVIS Connection (fsaAtlas) • Batching F1s only • SEVIS Connection and Banner reporting handled in-house by International Services (Bryant) • Physical paper files for everyone

  3. Timeline • Nov 2012 – Initial request for IT approval submitted • Mar 2013 – IT approval received & Sunapsis purchased • May 1, 2013 – Received Sunapsis 3.0 files • June 7, 2013 – Servers operational inc. SSO & DBs • July 1, 2013 – Student data feed starts running • July 22, 2013 – Site visit! • July 29, 2013 – Sunapsis officially in service • Aug 26, 2013 – Fall 2013 term started (~3000 students)

  4. Current Status October 2013 • Batching both Fs and Js • Completed batch registration for Fall • Getting comfortable with the alerts • Started using Templates to create new I-20s • To Do: • Employee data feed • E-Forms • Checklists

  5. Primary Tasks

  6. Data Feed Tips • Get started early (datafeed.xsd) • Be flexible (the data feed might need changes once you see where the information goes) • Keep the population reasonable (size = time) • ~8200 students = ~47Mb = ~7hrs • Don’t forget to account for records that no longer fit your data feed population • COS records • Grace periods • Dropped classes

  7. Site Visit / Data Conversion Tips • Have the mapIDNumbers table (SEVIS ID to U ID) as complete as possible (saves cleanup time after the data conversion) • Have as many DSOs as possible available, each with a Sunapsis ready computer and Sunapsis account • Be ready to make the switch to Sunapsis

  8. Tips (Other) • Give yourself time: • Get familiar with the base functionality (alerts, batching, timing of updates,…) before you tackle E-forms, checklists, etc. • Be flexible your implementation schedule • Establish SOPs • Pay special attention to Change of Levels

  9. Thank you

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