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Florida International University

Florida International University. HR Liaisons Meeting. January 21, 2010. AGENDA. Introduction Miami Heat College Night Office of Employee Assistance (OEA) Overview New Policies Changes to Existing Policies 4/10 Summer Schedule 2010 Personnel Records Other Updates

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Florida International University

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  1. Florida International University HR Liaisons Meeting January 21, 2010

  2. AGENDA • Introduction • Miami Heat College Night • Office of Employee Assistance (OEA) Overview • New Policies • Changes to Existing Policies • 4/10 Summer Schedule 2010 • Personnel Records • Other Updates • Important Dates • Wrap Up

  3. Office of Employee Assistance

  4. OEA OVERVIEW Our Mission • Enhance the quality of life of FIU faculty and staff; • Improve personal and organizational effectiveness; • Create a healthier campus community

  5. OEA OVERVIEW Confidential Services for FIU Employees and Immediate Family Members… • Consultation • Assessment • Counseling or Coaching • Referral Services

  6. OEA OVERVIEW Limits to Confidentiality if… • Danger to others • Danger to self • Child/Elder Abuse • Subpoena to produce records

  7. OEA OVERVIEW What are some types of problems that employees bring to the Office of Employee Assistance ?

  8. Stress

  9. Relationship Problems Separation Divorce

  10. Financial Issues

  11. Parenting Concerns

  12. Illness Grief and Loss Disability Bereavement

  13. Food/Eating Problems

  14. Alcohol / Drug Abuse

  15. Anxiety

  16. Depression

  17. Natural Disasters

  18. FLOODS & FIRE

  19. OEA OVERVIEW OEA Clinical Staff can provide brief counseling which may include… • Support and Encouragement • Recommendations for coping strategies • Opportunities to explore options and alternatives • A safe environment to test out and practice new skills… • Problem-solving and coaching

  20. OEA OVERVIEW Whatever the challenges or concerns, OEA clinical staff will provide professional help to … • Overcome Depression & Anxiety • Improve Relationships • Enhance Communication Skills • Increase Resilience • and more!

  21. OEA OVERVIEW So, if you are bringing your problems to workor…… if work is causing problems in your personal life….

  22. OEA OVERVIEW Call the professionals at the… Office Of Employee Assistance …Experts at Resolving Problems

  23. OEA OVERVIEW Additional services for Departments and Teams • Customized Training and Workshops • Team Building Facilitation • Critical Incident Response

  24. OEA OVERVIEW Enhancing the quality of life for faculty & staff Improving personal & organizational effectiveness Creating a healthier campus community

  25. OEA OVERVIEW Professional Confidential Problem Resolution

  26. OEA OVERVIEW Assessment Intervention Referral Consultation

  27. OEA OVERVIEW No need to feel lost in a crowd or overwhelmed by problems

  28. OEA OVERVIEW CALL 305-348-2469 For a confidential consultation Office Hours at Modesto A. Maidique and Biscayne Bay Campuses

  29. OEA OVERVIEW Our Clinical Staff Dr. Kate Kominars, Director and Licensed Psychologist Dr. Minca Brantley, Licensed Psychologist

  30. OEA OVERVIEW Here to help! www.oea.fiu.edu

  31. Policies

  32. NEW POLICIES • Domestic Violence Leave Policy • Employee entitlement of up to three (3) days of unpaid leave in a twelve (12) month rolling year period to deal with issues relating to domestic violence suffered by an employee, employee’s family or household member. • Obtain an injunction • Obtain medical or mental health care • Seek services from a victim services organization • Seek legal assistance • Secure existing housing from the perpetrator • Employee use accrued leave, if available • Documentation must be provided such as – • Medical or professional treatment of services • Social or faith-based services • Law enforcement or legal proceedings • Employees may seek assistance and referrals from the Office of Employee Assistance • http://policies.fiu.edu/files/708.pdf

  33. NEW POLICIES • Workplace Violence Policy • Currently, policy does not exist to address workplace violence • In response to changing environment • Zero tolerance communication to University community regarding workplace violence • http://policies.fiu.edu/files/709.pdf

  34. CHANGES TO EXISTING POLICIES FMLA, Maternity/Paternity and Medical Leave Policy • Update policy per FMLA Regulation to ensure compliance - revision includes allowance for military leave qualifying events, such as: • Exigency event (prepare for military leave), • Care for injured service member; • Clarify difference between FMLA maternity/paternity leave, University maternity/paternity leave, and medical (non-FMLA) leave; • Clarify employee eligibility and leave entitlement; • Reformatted policy to improve readability. Sick Leave Policy • Update policy as a result of new Domestic Leave Policy and revised FMLA, Maternity/Paternity and Medical Leave Policy to include allowance of usage for maternity/paternity, domestic violence, and military leave entitlements.

  35. 4/10 Summer Schedule 2010

  36. 4/10 SUMMER SCHEDULE

  37. 4/10 SUMMER SCHEDULE • July 4th holiday will be observed on Monday, July 5, 2010. The University shall provide eight (8) hours of leave for the holiday and employees will be required to use two (2) hours of vacation leave to complete the 10-hour workday. • The last day of the 10-hour day schedule is August 5, 2010. Friday, August 6, 2010 will be the first day of the regular 8-hour per day schedule.

  38. 4/10 SUMMER SCHEDULE 20 21 22 23 24 25 26 1 2 3 4 5 6 7

  39. PERSONNEL RECORDS • Access to Official Personnel Records Policy # 1710.005 • The only official personnel records are maintained in the Division of Human Resources. • Generally, University personnel records are public records and under the Sunshine Law are open for public inspection. All requests for employee information, including both, current or former employees, must be submitted in writing to the Division of Human Resources for production. • http://policies.fiu.edu/files/57.pdf

  40. OTHER UPDATES • AFSCME 1% • Eligible AFSCME employees hired before July 1, 2009 received a 1% increase effective December 23, 2009 • Increase was first reflected in the January 15, 2010 paycheck • AFSCME OEA Pool • Lists of OEA-eligible AFSCME employees were sent to the Provost and Vice Presidents • Forms are due to Vice President or Provost by February 8 and to Human Resources by February 15 • One-time award will be reflected in the Paycheck of February 26, 2010

  41. OTHER UPDATES • Prescription Discount Program - Rx Well Card • Discounts on prescription drugs, lifestyle drugs, and over-the-counter medications at more than 58,000 participating pharmacies • 10% – 85% Immediate Savings • No costs to obtain a card, no obligations and no limits • http://hr.fiu.edu/index.php?name=value_added_programs • Long Term Care Insurance (LTC) through John Hancock • LTC Services: Assisted living facilities/Home care/Nursing Home • Open Enrollment January 25 – April 2, 2010 • Simplified Issue for eligible employees (Medical Questions) • Full Medical Underwriting for Spouse/Family

  42. OTHER UPDATES • Service Delivery • New service delivery model will mean one-stop shop in PC 224 • As of Friday, January 22, 2010, Recruitment Services reception area will be closed • All walk-ins, mail and sign-ons should be sent to PC 224 • Details about this exciting change to follow in the February HR Liaisons meeting

  43. IMPORTANT DATES EventDate FIU STEPP at BBC in WUC 244 Monday, January 25 Next Liaisons Meeting will be in GC 243 Thursday, February 18 FIU Miami Heat Take Over Day Sunday, March 14 Census Distribution March 2010

  44. WRAP UP Questions or Comments?

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