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Technically Cosponsored Conferences

Explore the benefits and challenges of Technical Co-Sponsorship (TCS) of IEEE conferences and the implications for societies. Learn about the proposal to change funding mechanisms and enhance fairness in cost allocation.

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Technically Cosponsored Conferences

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  1. Technically Cosponsored Conferences John Vig VP, Publications, IEEE Sensors Council November 2013 Baltimore, MD, USA

  2. IEEE Policy 10.1.2Technical Co-Sponsorship “Technical Co-Sponsorship/Technical Cooperation indicates direct and substantial involvement by the IEEE organizational unit solely in the organization of the technical program. The IEEE organizational unit has no financial involvement in the conference.”

  3. Total Number of IEEE ConferencesIEEE Society/Council/Geographic Unit/Other – Sponsored/Co-Sponsored Conference Activity through 30September2013

  4. Top 8 TCSing Societies

  5. Benefits of TCS • Extends IEEE influence and reachout • Good to have relationships with sister societies and conferences • Possibility of financial cosponsorship • IEL payout rarely mentioned; not widely known, but, it benefits some societies at the expense of other societies

  6. Downsides of TCS Conferences • TCS conference support is a significant expense • Papers result in IEL distribution to IEEE cosponsors (due to downloads & content) but negligible new revenues to IEEE • Distribution is a redistribution of IEL $$$; one society’s gain is another’s loss. (IEL pot determined by sales, not by the number of papers added to Xplore. Price increases are determined by library budgets, inflation & the competition; number of papers added is a 2nd order effect.) • Total IEEE conference attendance ~400K/y; has not grown in spite of growth in number of conferences. • Many TCS conferences compete with; provide alternatives to, FCS conferences; result in loss of IEEE conf attendees; loss of reg. fees. • Quality issues; reg. fees go to outside partners

  7. 2007 vs. 2013 Conference Attendance 2007: • 2013:“Estimating ~400,000 attendees • 236K financially sponsored conferences • 159K technically sponsored conferences”

  8. Example: ComSoc TCS Consequences • More and more conferences but no increase in attendance • 60 TCS conferences produce ~3,300 papers • IEL payout ~495K @$150 ave. per paper • Proposed fees = (60 x 1,000) + (3300 x 15) = 109.5K • If ComSoc decided to pay the fees, it would still gain 385K, or $6.4K per TCS conference (plus lower TAB Support $$$) • Authors want to publish in Xplore; publishing via TCS is good enough for many; TCS conf’s compete with FCS conf’s • If ComSoc were to discontinue TCSing a conference and, thereby, gain 10 to 15 additional registrants at its FCS conferences, it would come out ahead, financially • Big advantage of reg. fees gain over IEL payout is that reg. fees are a gain to both ComSoc and IEEE; IEL payout is a gain for ComSoc but a loss to the rest of S/C.

  9. Conferences Benefit from “IEEE,” TCS/FCS • IEEE brand name; w/o “IEEE,” attendance would be lower • IEEE Xplore and the continuing availability of proceedings • Customer support: >100K calls, e-mails per yr • Volunteer indemnification, insurance and liability coverage • Handling of reporting requirements (e.g., tax filings, compliance, recording of revenues and expenses…) • Resolution of legal issues, gov’t regulations, ITAR and OFAC • Problem resolution (visa issues, inter-country tax issues, attrition resolution, contract issues, physical security issues, emergency response issues, etc) • Contract review and suggestions for protection • Availability of banking services; timely processing of loans • Website (conference listing in Database, alerts, pubs listings…)

  10. Conferences Committee Proposal • Change way TCS conference expenses are funded • Currently, those who have no TCS conference pay the same % as the society with 60 TCS conferences • Proposal: $1K per TCS conference + $15/paper • Societies are free to pay the fees; fees need not affect outside partners; “it’s an internal IEEE matter” • TCS Fees << TCS IEL payouts • Some societies already charge a fee; $300- to 1K

  11. If Proposal Passes • Fairer allocation of costs; those with more TCS conferences will pay more towards the costs of TCS conference support • TAB Support amount will be reduced for all S/C (SC’s 2013 TAB Support = 104K) • Sensors Council gains

  12. Questions? Comments?

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