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Some “How-to” Instructions for Power Point Presentations

Some “How-to” Instructions for Power Point Presentations . In other words, how to keep your audience’s attention!.

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Some “How-to” Instructions for Power Point Presentations

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  1. Some “How-to” Instructions for Power Point Presentations In other words, how to keep your audience’s attention! “The audience has come to hear you, not merely to stare at images tossed onto a screen. Build a strong PowerPoint program, but make sure that your spoken remarks are no less compelling. ‘PowerPoint doesn't give presentations — PowerPoint makes slides.’”Matt Thornhill, president of Audience First. Waldinger, Marcy B. and Aisha T. Langford. “PowerPoint and Public Speaking: What you need to know.” 28 Jul 2010. Powerpoint presentation. Google. http://sitemaker.umich.edu/cccresearch/files/SlidesPublicSpeaking1_15.ppt.

  2. Part I: Creating Effective Power Point Slides(Text formatting) • Use a consistent template • Easy to read, consistent fonts • Size no smaller than 22 point • Keep bullet points to one or two lines • Use text formatting (caps, italics, etc) properly Clark, Donald R. “Making Presentations that Audiences will Love.”28 Jul 2010. Powerpoint Presentation. Google. http://www.nwlink.com/~donclark/hrd/templates/presentations.ppt.

  3. Part I: Creating Effective Power Point Slides(Color) • Anticipate audience distance from slides • White on dark background is not effective when more than 20 feet away • Red and orange texts are high energy, but are difficult to focus on for long periods • “Cooler” colors are less attention grabbing, but are easier to concentrate on Clark, Donald R. “Making Presentations that Audiences will Love.”28 Jul 2010. PowerPoint Presentation. Google. http://www.nwlink.com/~donclark/hrd/templates/presentations.ppt

  4. Part I: Creating Effective Power Point Slides(Illustrations, transitions & animation) • Illustrations & images must be relevant and meaningfully enhance the presentation • Do not merely “throw in” images to fill space. • Illustrations can be distracting! • Keep slide transitions to a minimum style; keep them basic for less distraction. • Sounds and animation can be effective, but too much refocuses the audience on them, not the content. Clark, Donald R. “Making Presentations that Audiences will Love.”28 Jul 2010. Powerpoint Presentation. Google. http://www.nwlink.com/~donclark/hrd/templates/presentations.ppt

  5. Part II:Effectively Presenting Power Point Slides (DOs & DON’Ts!) “DO • Breathe • Appear confident and knowledgeable • Speak slowly and clearly • Maintain good eye contact • Occupy the space • Stand up straight • Use natural hand motions for emphasis • Be prepared for Q&A • Relax ! Have fun!” “Preparing, Presenting, and Using PowerPoint as An Effective Aid” 28 Jul 2010. Powerpoint Presentation. Google. http://writingcenter.gmu.edu/writing-resources/Oral%20Presentations%20&%20Writing%20for%20PowerPoint.ppt.

  6. Part II:Effectively Presenting Power Point Slides (DOs & DON’Ts) “DO NOT • Let your nervousness distract the audience • Speak too quickly • Read directly from a script • Pace, rock, slouch, tap your hands or feet, twirl your hair, or adjust your clothes • Constantly use distracting hand gestures • Chew gum, eat, or drink • Repeat stalling words like: um, er, uh, basically, you know, and like • Speak with rising inflection (when the ends of your sentences rise in tone like a question)” “Preparing, Presenting, and Using PowerPoint as An Effective Aid” 28 Jul 2010. Powerpoint Presentation. Google. http://writingcenter.gmu.edu/writing-resources/Oral%20Presentations%20&%20Writing%20for%20PowerPoint.ppt.

  7. Part II:Effectively Presenting Power Point Slides (YOU!) • Use bullet points and highlight important words. • Do not insult your audience by ONLY reading the slides. We can read! • Tell a story to illustrate your point. • Elaborate your point with an example. • The audience needs to hear that you know more than what’s on the slide; it enhances your credibility.   • You can write out a fully scripted version to practice, but convert it into notes for the actual presentation. • You won't be able to resist the temptation to read from a script if you use one on presentation day. “Preparing, Presenting, and Using PowerPoint as An Effective Aid.” 28 Jul 2010. Powerpoint Presentation. Google. http://writingcenter.gmu.edu/writing-resources/Oral%20Presentations%20&%20Writing%20for%20PowerPoint.ppt.

  8. Part II:Effectively Presenting Power Point Slides (Convert this Script! Activity) • Rewrite the paragraph below into bulleted notes you could use during a presentation.  • Autism is a pervasive developmental disorder, characterized by impaired communication, excessive rigidity, and emotional detachment. An article titled “Repetitive Behaviors in Autistic Disorder” states that some common characteristics of autistic children are inflexibility to adhere to routines and rituals, repetitive motor manifestations, and a persistent preoccupation with parts of objects. Children with autism donot all have the same behaviors, and these different characteristics are not always stable over time. This means some children with autism may have a hard time sitting still through an entire story time, or they may use repetitive behaviors such as hand gestures and body movements that are different from other children.   “Preparing, Presenting, and Using PowerPoint as An Effective Aid” 28 Jul 2010. Powerpoint Presentation. Google. http://writingcenter.gmu.edu/writing-resources/Oral%20Presentations%20&%20Writing%20for%20PowerPoint.ppt.

  9. Part II:Effectively Presenting Power Point Slides (Final Stages) • Proofread your slides • Nothing hurts your credibility worse than mispellings and grammatical mistakes. • Look again for large blocks of text; revise! • Practice & Print! • Practice your timing for the time allotted. • Get logistics in order: Who will be running the slide show? Does the slide show work on their computer? Do you know your material well enough? Your positioning? Your volume? Can you be confident? • Print copies of your slides for the audience; use them in case of technological difficulties. “Preparing, Presenting, and Using PowerPoint as An Effective Aid” 28 Jul 2010. Powerpoint Presentation. Google. http://writingcenter.gmu.edu/writing-resources/Oral%20Presentations%20&%20Writing%20for%20PowerPoint.ppt.

  10. Part II:Effectively Presenting Power Point Slides (Most Common Complaints) 1. Reading slides 2. Text too small 3. Full sentences instead of bullet points 4. Moving/flying text or graphics 5. Annoying sounds 6. Overly complex diagrams or charts -Give full-page hard copy of charts or -Break them up  • Bad color choices • Too many images / not enough content Waldinger, Marcy B. and Aisha T. Langford. “PowerPoint and Public Speaking: What you need to know.” 28 Jul 2010. Powerpoint presentation. Google. http://sitemaker.umich.edu/cccresearch/files/SlidesPublicSpeaking1_15.ppt.

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