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Deferred Maintenance UTSA Strategic Resource Planning Council March 18, 2009

Deferred Maintenance UTSA Strategic Resource Planning Council March 18, 2009. Terms. Deferred Maintenance (DM)

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Deferred Maintenance UTSA Strategic Resource Planning Council March 18, 2009

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  1. Deferred MaintenanceUTSA Strategic Resource Planning CouncilMarch 18, 2009 http://facilities.utsa.edu

  2. Terms • Deferred Maintenance (DM) • An existing or imminent building maintenance-related deficiency from prior years that needs to be corrected, or scheduled preventive maintenance tasks that were not performed or were postponed due to insufficient funding. • Current Replacement Value (CRV) • Essentially it is the total current cost to replace a facility or group of facilities with comparable facilities. • Annual Facility Maintenance Operating Expenditures • All expenditures to provide service and routine maintenance related to facilities and grounds. Includes expenditures for major maintenance funded by the Annual Facilities Maintenance Operating Budget. http://facilities.utsa.edu

  3. Facility Condition Index (FCI) • Fall 2008 Deferred Maintenance = $74 million • Fall 2008 Current Replacement Value = $ 1,057 million • FCI = $74 million/$1,057 million = 7.02 % • NACUBO FCI Recommendations • Good – 0 to 5% • Fair – 5% to 10% • Poor – greater than 10% FCI = Deferred Maintenance (DM) Current Replacement Value (CRV) http://facilities.utsa.edu

  4. Overall DM Backlog and Facility Condition Index http://facilities.utsa.edu

  5. Current Replacement Value Index (CRVI) Annual Facility Maintenance Operating Expenditures CRVI = • UTSA Facilities Operations 2008 = approx. $6.0 million • FRRM E&G Current Replacement Value = $700.6 million • $6.0 million / $700.6 million = 0.86% • Recommended CRVI is 2% to 4% Current Replacement Value Represents the level of funding provided to adequately maintain the institution's educational and general (E&G) capital assets. http://facilities.utsa.edu

  6. Current Annual “Facilities Asset Renewal” Process • Facilities provides annual update of UT System Facility Renewal and Rehabilitation Model (FRRM) • Provides high level forecast of major building component life cycles and expected failures • Tracks accumulated deferred maintenance and replacement value amounts, used in calculation of FCI • Maintenance and Engineering staff identify specific projects based on failures or observed deterioration of system performance • Use relatively new (2 year old) objective criteria to prioritize Deferred Maintenance projects http://facilities.utsa.edu

  7. Planned Annual “Facilities Asset Renewal” Process • Implementing campus-wide formal Preventive Maintenance program • Pilot program of engineered facility condition assessments • Supports realistic FCI calculation • Provides project specific requirements • Provides improved multi-year project planning • Deficiency database to track identified requirements: • Improves input data for FRRM • Provides increased opportunities to address deficiencies in renovation projects • Application of objective priority criteria assures most important work gets done • Annual Facilities Work Plan with well coordinated, firm, weekly schedules • Monthly Operations Reviews to manage performance http://facilities.utsa.edu

  8. DM Project Scoring and Ranking Maximum Score is 109.5 *RAC = Risk Assessment Code http://facilities.utsa.edu

  9. Deferred Maintenance Funding History http://facilities.utsa.edu

  10. Current Project ListsFY04-FY07 “Old” Funding 18 Mar 2009 Projects and Expected Completion Dates http://facilities.utsa.edu

  11. Current Project ListsFY08 “Base” Funding 18 Mar 2009 Projects and Expected Completion Dates * Engineering and Project Management Projects http://facilities.utsa.edu

  12. Current Project ListsFY08 Additional $662K DM Funding 18 Mar 2009 Projects and Expected Completion Dates http://facilities.utsa.edu

  13. Current Project ListsFY09 “Base” DM Funding 18 Mar 2009 http://facilities.utsa.edu

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