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KDE Changes Chart of Accounts

KDE Changes Chart of Accounts. KASBO, Spring 2009. What did not change. Funds Units Balance Sheet Object Codes Expenditure Objects for 0100s-Salaries and 0200s-Benefits (except for adding 0216 earlier this year and a description change for 0293).

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KDE Changes Chart of Accounts

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  1. KDE Changes Chart of Accounts KASBO, Spring 2009

  2. What did not change.. • Funds • Units • Balance Sheet Object Codes • Expenditure Objects for 0100s-Salaries and 0200s-Benefits (except for adding 0216 earlier this year and a description change for 0293)

  3. What type of basic changes will districts see • Description Changes • Moves • Added segments • Deletions

  4. Highlights • Function • biggest changes are the 2600’s • Applied the SBDM regulation to the 1100 & 1900 function • 1100 Function changed to Instruction SBDM • 1900 Function changed to Other Instruction Non-SBDM (considered board paid) • Program • Each program level has a board paid program code • 0910 Food Service changed to 470

  5. Highlights, continued • Expenditure objects with the biggest changes are: • Most of 0330’s moved to 0340’s • 0590’s content changed • 0830’s no longer Interest now Debt-related Expenditures/Expense • 0900’s no longer Other Uses of Funds now Other Items • Revenue Objects no longer will have a 2000s of Revenue from Intermediate Sources/None in Kentucky

  6. New Features • Validation Utility for payroll and Chart of Accounts • Web based submission of the Tentative Budget • Interactive COA Web document that will be searchable with descriptions in PDF and also in Excel • Account definitions

  7. Utilities • Chart of Account Clean Up Utility • Chart of Account Change Utility • GL Account Mass Change • Account Compliance Utility (Brian Pelletier, a MUNIS employee is giving a presentation that details each one.)

  8. NEW CHART OF ACCOUNTS START DATES & IMPLEMENTATION OPTIONS Once a district’s report is submitted to KDE with the new Chart of Account structure, all future reports must also contain the new Chart of Account data. The 2008-2009 Audited AFR (Due November 2009) must be approved by KDE before districts can make changes to their Chart of Accounts. Note

  9. A District Perspective Sheila Miller from Owen County Questions & Answers Email address: karen.conway@education.ky.gov

  10. “ORGS” • ORGS will change • Stay tuned for presentation at the Fall 2009 KASBO

  11. Change does not change tradition. It strengthens it. Change is a challenge and an opportunity; not a threat. --Prince Phillip of England

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