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Joint Budget Committee 30 May 2008 Velile Mbethe

2007/08 Preliminary Expenditure Outcomes Justice & Protection Services Depts: Correctional Services, Defence, Justice, SAPS, Independent Complaints Directorate. Joint Budget Committee 30 May 2008 Velile Mbethe. SCOPE. Spending outcomes Virements March Spikes Spending items

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Joint Budget Committee 30 May 2008 Velile Mbethe

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  1. 2007/08 Preliminary Expenditure OutcomesJustice & Protection ServicesDepts: Correctional Services, Defence, Justice, SAPS, Independent Complaints Directorate Joint Budget Committee 30 May 2008 Velile Mbethe

  2. SCOPE • Spending outcomes • Virements • March Spikes • Spending items • CJS Performance • Personnel growth & vacancy rates • Infrastructure growth • Results of Auditor-General reports • Other issues

  3. Spending Outcomes – Correctional Services

  4. Spending per economic classification: Correctional Services

  5. Spending Outcomes – Defence

  6. Spending per economic classification: Defence

  7. Spending Outcomes – Justice & Constitutional Development

  8. Spending per economic classification: Justice

  9. Spending Outcomes –Safety & Security

  10. Spending per economic classification: Safety & Security

  11. Virement – Correctional Services • R103.2m shifted to Administration for filled posts & R19.6m away to Security for implementation of Resolution 1 of 2007 • R80.1m shifted to Security for filled posts & Resolution 1 of 2007 (R192.7m) • R274.1m shifted away from Corrections & Care for filled posts under Administration & Security and shortfall on Security(R155.6m) • R27.2m shifted to Social Reintegration to fund filled posts • The bulk of the funds shifted were from and to compensation of employees in various programmes.

  12. Virement – Defence Virement in the 2007/08 Adjusted Estimate process was mainly from savings identified in the Programme: Special Defence Account's operating funds, to fund various shortfalls in other programmes i.r.o of compensation of employees. An over-provision for municipal services on the Programme: Administration was shifted to Programme: Joint Support for the upgrading of the Air Force Base Waterkloof. R83m was rolled-over for repairing and maintaining facilities and for upgrading and constructing buildings. After the Adjusted Estimate process, approval was granted to the Defence to augment transfer payments for RSC levies by R36.2m. The Department's request to virement R41m from goods and services to compensation of employees to fund expenditure relating to increased peace support operations in Burundi was approved. Virement by the Department after the Adjusted Estimate process includes: (i) virement between goods and services and transfers and subsidies to defray expenditure in respect of severance packages under the item transfers to households (R74.6m), and (ii) virement between goods and services and machinery and equipment to defray expenditure in respect of equipment ordered (R112m).

  13. Virement – Justice & Constitutional Development During the 2007 AENE, R104m was shifted from Court Services (goods and services) to Administration (for HR management interventions, improving the Guardian Fund’s accounting practices and maintaining SITA applications), State Legal Services (to appoint additional state attorneys and personnel for state law advisory services), and Auxiliary and Associated Services (for a LAB project aimed at reducing criminal case backlogs. After the Adjusted Estimates, R148.8m were shifted from Court Services and State Legal Services (goods and services) to Administration and National Prosecuting Authority (to provide for the purchasing of additional machinery and equipment) and to Auxiliary and Associated Services (to provide for the implementation of Resolution 1 of 2007 in LAB & SIU). The savings on Court Services resulted mainly from delays in the implementation of projects such as MMT, whilst the savings on State Legal Services resulted from funded vacancies (advocates and Master personnel).

  14. Virement – Safety & Security • An amount of R373.6m was shifted from Visible Policing (Compensation of Employees) to other programmes after adjusted estimates. • The reason for the shifting of funds was lower than expected realization of compensation related expenditure such as promotions, pay progression and civilian enlistments. • The shifted amount was utilised to enhance capacity and efficiency through spending on IT with specific focus on Firearm Control System and Automated Vehicle location System, training interventions, restructuring of detective environment, purchasing of vehicles, crime scene and general equipments.

  15. March Spikes – Correctional Services

  16. March Spikes – Defence

  17. March Spikes – Justice & Constitutional Development

  18. March Spikes – Safety & Security

  19. Spending on overseas trips

  20. Spending on entertainment

  21. Spending on catering

  22. Spending on consultants/contractors

  23. Claims Against the State (R’000)

  24. CJS Performance

  25. Personnel growths

  26. Critical posts vacancies – Correctional Services

  27. Critical posts vacancies – Justice & Constitutional Development

  28. Infrastructure growths

  29. Result of Auditor-General report: 2006/07: Correctional Services The department received a qualified audit opinion for 2006/07 mainly due to the following: • Asset management - capital assets • Assets - Buildings and other fixed structures; Intangible Assets • Medical Expenditure • Receivables - staff debt • Accruals

  30. Result of Auditor-General report: 2006/07: Defence The department received a qualified audit opinion for 2006/07 (16 shortcomings identified) mainly due to the following: • Ineffective Asset Management • Irregular Expenditure • Due to system deficiency expenditure could not always be traced back to supporting documents • Financial statements not according to prescripts • Rank review audit

  31. Result of Auditor-General report: 2006/07: Justice The department received a qualified audit opinion for 2006/07 mainly due to the following: • Third Party funds – Dept excluded the liability and the bank balance relating to Third Party Funds in the AFS. AFS were therefore materially misstated • Asset Management – The asset register was mainly not updated with all additions for the year • Criminal Asset Recovery Unit (CARU) – No policies and procedures for maintaining assets forfeited to the state under their control (i.e Criminal asset recovery account (CARA))

  32. Result of Auditor-General report: 2006/07: Safety & Security The department received an unqualified audit opinion.

  33. Result of Auditor-General report: 2006/07: Independent Complaints Directorate The department received a qualified audit opinion for 2006/07 mainly due to the following: • Inadequate documentation - the valuation of assets could not be verified • Lack of monitoring and control - assets were not always bar-coded with unique asset number • Asset number on asset register did not always correspond to numbers on assets • Assets less than R 5 000 amounting to R 1,45m were found to be incorrectly included in capital assets.

  34. Other Issues: Correctional Services • Implementing of 7-day work week

  35. Other Issues: Defence • Huge amount shifted away from operational budget to compensation of employees - crowds out the budget for core defence services (R145m)

  36. Other Issues: Justice • Capacity constraints due to vacancies is a huge concern. As a result, much reliance is placed on temporary staff, contractors and consultants for the completion of programmes. • Inadequate facilities (i.e. accommodation for prosecutors) is also a problem. In some cases, prosecutors have to work from their cars because DoJ cannot accommodate all of them in courts. • There is need for DoJ to fast-track the finalisation of the MMT project, as the department has a huge turnover in Third-Party Funds per annum through its cash halls, and the current manual system is open to much fraud, corruption and human error.

  37. Other Issues: Safety & Security • Increasing capacity and resources of the Forensic Science Laboratory – decentralisation process and replacing, upgrading and expansion of equipment of forensic laboratories continue • Construction of police stations – improvement in the number of completed police station has been noted, 22 police stations were completed in 2006/07 compared to 11 in 2005/06 although 23 were expected to be completed in 2006/07 and 21 were expected to be completed during 2007. However, the department is still experiencing problems in securing sites, a long process that is the responsibility of DPW • Upgrading of network and hosting services of SAPS – upgrading of the current network and increasing its capacity will be one of the issues to focus on during 2008/09 and over the MTEF

  38. Questions?

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