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Innovative Users Group Thirteenth Annual Conference San Francisco, CA, May 1-4, 2005

Innovative Users Group Thirteenth Annual Conference San Francisco, CA, May 1-4, 2005. Inventory . . . Let Us Count the Ways Madeleine Bombeld Dan Pfohl. Madeleine Bombeld Asst. University Librarian Coordinating Access & Delivery William M. Randall Library UNC Wilmington bombeldm@uncw.edu.

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Innovative Users Group Thirteenth Annual Conference San Francisco, CA, May 1-4, 2005

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  1. Innovative Users GroupThirteenth Annual ConferenceSan Francisco, CA, May 1-4, 2005 Inventory . . . Let Us Count the Ways Madeleine Bombeld Dan Pfohl

  2. Madeleine Bombeld Asst. University Librarian Coordinating Access & Delivery William M. Randall LibraryUNC Wilmington bombeldm@uncw.edu Dan Pfohl Assoc. University Librarian for Computing Services William M. Randall LibraryUNC Wilmington pfohld@uncw.edu Inventory . . . Let Us count the Ways

  3. Who We Are UNCW/NCCOA Innovative System Experience

  4. Background Innovative Inventory Experience Systematic Inventory (FSU) No Systematic Inventory (UNCP,UNCW) Section Inventories

  5. Reasons for Inventory Is it On Shelf, Checked Out, Missing? Stack Maintenance/Access/Shelflist Order? Is it the item we think it is? Is the Spine Label correct? Condition of Material? Audit?

  6. Assumptions Inventory performed in stacks (not brought to Tech Svcs) Clean up work not done in stacks Books on shelf are not checked out (status =Available) Wireless network available if doing “live” inventory

  7. Possible Methods Print Paper Shelflist Without Innopac Inventory Module - Live Inventory – Set Status - ICODE2/Inv Note - Others?Innopac Inventory Module – Percon – Without Percon (PDA/Laptop with bar- code scanner)

  8. Equipment Percon Barcode Reader Costly purchase, maintenance fee, proprietary, requires terminal/PC for transfer Barcode Scanner & Wireless Laptop Use equip on hand? Versatile, requires wireless network Barcode Scanner & PDA Cost approaches laptop methods, cannot use wireless and scanner at same time.

  9. Our Simple Setup

  10. Employed Methods Print Paper Shelflist Shelflist produced in text-based Circ system Easy to use One person or two? Identify labeling errors Use to correct misshelving Good method for thorough inventory

  11. Paper Shelflist Setting range of barcodes or call numbers for the shelflist.

  12. Employed Methods Print Paper Shelflist

  13. Employed Methods Without Innopac Inventory Module -- Status set to Live Inventory/Check in - Sue Hostetler St. Joseph County Public Library South Bend, Indiana -- Set ICODE2/Inv Note - Todd Puccio Nova Southeastern University Ft. Lauderdale, Florida

  14. Live Inventory Status in Catalog

  15. ICODE2/Inv Note

  16. Employed Methods Innopac Inventory Module Scan a group of item barcodes. Percon Barcode Reader Laptop/PDA with Barcode Scanner Transfer the file of barcodes to Innopac/Millennium Telnet transfer via terminal or computer Compare the file of barcodes to the shelflist

  17. Innopac Inventory Module Barcode file steps and transfer to Innopac One barcode per line, prefixed by “n:”

  18. Transfer via FTP

  19. Employed Methods Innopac Inventory Module

  20. Employed Methods Innopac Inventory Module

  21. Inventory Statuses, p. 102576

  22. Summary of Methods ExpertiseEquipmentCostStaff timeGoals

  23. Questions?

  24. More Information Innovative User Manual (2005LE) - #102566 CSDirect – FAQs: Inventory - Tutorial in Documentation section Innovative User group listserv archive - http://www.innopacusers.org/list/archives/ Madeleine Bombeldbombeldm@uncw.edu 910-962-3278 Dan Pfohlpfohld@uncw.edu 910-962-7641

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