Intergovernmental Preparedness for Essential Records (IPER) Project

1. Intergovernmental Preparedness for Essential Records (IPER) Project Welcome to the Ask IPER Web Conference We’ll be getting startedin just a few minutes Hosted by the Council of State Archivists

2. Ask IPER - Using iLinc Before we get started,let’s review iLinc features • Ask a question by “raising” your hand • Send a chat message (public or private) • Rearrange what you see on your screen Ask IPER Web Conference www.StateArchivists.org/iper/

3. Ask IPER – IPER Progress Report IPER Progress Report • Introduction to Records and Information Management • Essential Records (ER) course • Records Emergency Planning and Response (REPR) • Train-the-Trainer Institutes (TTTs) • Resource Center Ask IPER Web Conference www.StateArchivists.org/iper/

4. Ask IPER – IPER Progress Report Introduction to Records and Information Management (RIM) • Available online: www.statearchivists.org/IPER/rim/ • Promotional materials emphasize that good records management provides the best foundation for essential records preparedness • CoSA welcomes additional states to put RIM on their servers • Will provide files and instructions for creating CDs that states may distribute Ask IPER Web Conference www.StateArchivists.org/iper/

5. Ask IPER – IPER Progress Report Two main IPER courses:Essential Records (ER)Records Emergency Planning and Response (REPR) • Webinar curriculum now in final draft • Reviews by FEMA subject-matter experts complete • Pilots begin late-April • Will submit for final FEMA certification after pilots Ask IPER Web Conference www.StateArchivists.org/iper/

6. Ask IPER – Instructional Team Prep Preparing Instructional Teams in each state & territory Ask IPER Web Conference www.StateArchivists.org/iper/

7. Ask IPER – Instructional Team Prep IPER Regions for the TTT Institutes Ask IPER Web Conference www.StateArchivists.org/iper/

8. Ask IPER – Instructional Team Prep Preparing Instructional Teams in each state & territory • Attend Kickoff Webinar to prepare to observe pilots of ER & REPR • ObserveER & REPR Pilots – Four sessions each • Participate in online Debriefing after pilot observations • Each state’s Instructional Team attend one of theregional face-to-face Train-the-Trainer Institutes (TTTs) • Participate in online follow-up to TTT Ask IPER Web Conference www.StateArchivists.org/iper/

9. Ask IPER – Instructional Team Prep After the TTTs • Annotate your Instructor Guides • Practice– with assistance from IPER staff and Mentors • Deliver ER & REPR webinarsTarget = At least 30 students for each course in every state and territory. Ask IPER Web Conference www.StateArchivists.org/iper/

10. Ask IPER – What you can do now Learn to use iLinc(and practice, practice, practice!) • Take the iLinc online tutorials http://www.ilinc.com/training/session-leaders • View free webinars about online trainingExample: “Learn How to Learn Online”http://www.insynctraining.com/calendar.htm • Use iLinc for a conference call or information session (Contact IPER staff to reserve time.) Ask IPER Web Conference www.StateArchivists.org/iper/

11. Ask IPER – What you can do now Get submissions ready for the IPER Resource Center • Check your entries for theIntro to RIM course to make sure they’re still valid http://www.statearchivists.org/resource-center/rim/. • For the Essential Records course, locate: • Definitions of essential records in statutes and regulations • Tools for identifying specific risks in your state, e.g., maps of statewide or local flood zones and other hazards, guidance from the state emergency management agency • Examples of emergency response and continuity of operations (COOP) plans for your entire state, individual localities, and/or specific agencies Ask IPER Web Conference www.StateArchivists.org/iper/

12. Ask IPER – What you can do now Get submissions ready for the IPER Resource Center • For the Records Emergency Planning and Response course, also locate: • Contracts that can be activated for records-related emergency response and recovery • Providers of supplies and services for records-related emergency response and recovery • Directories of archivists, curators, conservators, and preservation specialists • Training on recovering damaged records available nearby Ask IPER Web Conference www.StateArchivists.org/iper/

13. Ask IPER – What you can do now More ideas • Cross training / team building activitieshttp://statearchivists.org/iper/teamactivities.htm • Promoting IPER and recruiting studentshttp://statearchivists.org/iper/promotion.htm • What else are you doing? FAQshttp://statearchivists.org/iper/faqs.htm Ask IPER Web Conference www.StateArchivists.org/iper/

14. Ask IPER – Who are we? IPER Staff (in Georgia) Phone: 678-364-3806 • Verna Edwards, IPER Curriculum Manager Email: iper@statearchivists.org • Irene van Bavel, IPER Program Officer • James Irby, IPER Program Associate • Jennifer Tigner, IPER Program Associate CoSA Staff • Vicki Walch, CoSA Executive Director • Jenifer Burlis-Freilich, CoSA Program Officer • Becky Julson, CoSA Program Associate IPER Advisory Board • David Carmicheal, chair • Members representing ARMA, CoSA, ICMA, IIMC, NAPHSIS, NACo, NACRC, NAGARA, NASS, NASCIO, NEMA, NGA, NLC, NARA, FEMA Contractors, Consultants • C2 Technologies, Joan Krejci Griggs Lead Subject Matter Experts (SMEs) • Jim Henderson, Dan Cantrall, Candice Odom, Maria Holden, Christine Wiseman Ask IPER Web Conference www.StateArchivists.org/iper/

15. Question & Answer (Q&A) Opportunity for callers to ask questions Ask IPER Web Conference www.StateArchivists.org/iper/

16. Ask IPER – Thank You! To learn more about the IPER Project, visit www.StateArchivists.org/iper Questions? Email iper@statearchivists.orgor call Irene van Bavel, IPER Program Officer678-364-3806 Ask IPER Web Conference www.StateArchivists.org/iper/