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NCR Evacuation and Sheltering Plan

A flexible, all-hazard approach to mass care and evacuation in the District of Columbia and surrounding areas. Provides information on evacuation routes, vehicle and driver inventory, transfer points, healthcare facilities, shelter profiles, community profiles, and more.

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NCR Evacuation and Sheltering Plan

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  1. District of ColumbiaEmergency Management AgencyNCR Evacuation and Sheltering PlanFebruary 2007 Adrian M. Fenty Mayor Barbara Childs-Pair Director

  2. The NCR Plan - Keeping it Simple • Developing a flexible, all hazard approach to answering Mass Care and Evacuation questions across the NCR: • Where to go • How to get there • What resources are available • What resources will be needed • What can we do to improve evacuation and mass care

  3. Project Tasks Task 2: Plan Integration • Foundation of project • Collect and review existing plans Conduct meetings/interviews with emergency planners from each jurisdiction • Establish project website and “data warehouse” • Identify data needs for entire study/all tasks • Collect data that can be used across all tasks • Disseminate data to all stakeholders for informed decision-making • Use protected web site as information sharing portal for all authorized stakeholders • Development of Corrective Action Plan

  4. Project Tasks Task 3: Evacuation Route Profiling • Identify current evacuation routes • Coordinated with MWCOG and existing evacuation plans • Profile Existing Routes • Functional classification • Length of route/roadway dimensions • Capacity/demand (peak hour, weekday) • Operations management/congestion • Travel times • Roadway controls • Parking • Potential resource distribution points

  5. Draft - Evacuation Route Profiles

  6. Project Tasks Task 4: Vehicle/Driver Inventory • Identify existing agreements currently in place between • agencies/jurisdictions to transport persons and/or • share equipment • Develop inventory • Use existing data • Survey traditional and non-traditional providers • Special emphasis on special needs transportation • Evaluate inventory • Assess availability vs. needs • Identify deficiencies/obstacles • Develop database/recommendations • Type & availability of equipment • Special emphasis on special needs populations

  7. Project Tasks Task 5: Transfer/Pickup Points Profiles • Data collection • Survey transfer/pickup points • Collect data on jurisdiction, type, capacity, constraints • Particular emphasis on issues which diminish utility/capacity • Special needs considerations • Summarize profiles • Identify most critical constraints • Reflect most important data • Develop recommendations • Determine criticality of addressing constraints and deficiencies

  8. Transfer Point Profiles- Including additional Resource Needs, Capacity, and Special Needs Population Requirements Common numbers can roll up to determine how many resources we can push to an area

  9. Project Tasks Task 6: Healthcare Facilities/Prison Profiles • Develop profiles • Data collection • Summarize profiles

  10. Project Tasks Task 7: Shelter/Destination Points Profiles • Collect existing list of potential or previously identified shelters • Develop shelter profiles • Survey and qualify potential shelters • Will be tailored to the needs of this project • Identifies specialized/customized information • Create database of qualified shelters • Information summaries • Photos, floor plans • All relevant sheltering information • Available via web-based program • Consider special needs/pets

  11. Project Tasks Task 8: Community Profiles • Develop community profiles • Threats (natural, accidental or international) • Population demographics • Summarize resource needs • Develop profile per person based on Red Cross Guidelines • Extrapolate to 10,000 • Strategically store needed supplies • Water • Food • Sanitation • Medical/first Aid • Clothing/bedding • Tools and other supplies

  12. Template Approach Totals Total busses Required for evacuation Facility Evacuation - 75 Total Ambulances Required for evacuation Facility Evacuation - 70

  13. Example – Evacuation area • Critical Facilities: 19 • Facility Pop: 13,500 • Buses Req: 310 • Ambulance Req: 112 • Census pop: 51,200 Profile Tier II Data Facility Plan Floor Plans Critical Facilities: 9 Facility Pop: 5,000 Buses Req: 120 Ambulance Req: 8 Census pop: 18,000 Incident Location

  14. The final plan • What will we have: • Identification of transfer points and other critical facilities in the NCR • Map of evacuation Routes throughout the NCR • Lists of Spontaneous Shelter/Safe Haven/Shelter of Last Resort and the resources needed to support them • Identification of the resources to help people get from A to B • Development of the process to connect A and B using the current systems or during communication breakdowns (RICCS, Webeoc, WAWAS, etc.)

  15. Timeline • Major Milestones: • First Draft Due 6 months from Kickoff meeting – April 6, 2007 • Corrective Action Matrix due 6 months from award – April 6, 2007 • Final Plan and Access Database due 1 year from award – October 6, 2007 • Graphical prototype 3 months thereafter – January 6, 2008

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