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Fasset Bidders Briefing Session 27 September 2019

Attend the Fasset Bidders Briefing Session on 27 September 2019 to get important instructions and information for the procurement process. Don't miss out!

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Fasset Bidders Briefing Session 27 September 2019

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  1. Fasset Bidders Briefing Session 27 September 2019 FAS/DK/EXECEO/BUSINESS PROCESS RE-ENGINEERING/CON3030/20 Presenter : Lebogang Tsagae Manager : Supply Chain Management

  2. Fasset Briefing Session FAS/LT/SCM/OFFICE_FURNITURE/CON1091/19 AGENDA

  3. Agenda Fasset Briefing Session FAS/DK/EXECEO/BUSINESS PROCESS RE-ENGINEERING/CON3030/20

  4. Fasset Briefing Session FAS/LT/SCM/OFFICE_FURNITURE/CON1091/19 General Instructions to Bidders

  5. Instructions Fasset Briefing Session FAS/ZS/COMM/TTL/CON765FAS/ZS/COMM/TTL/CON765 FAS/ZS/COMM/TTL/CON765 • General notes related to the Briefing Session • Attendance registers: Each bidder MUST complete and sign the Attendance register. • Bidder who did not attend the session will not be considered for this bid and the attendance register will be used to identify bidders who didn’t attend the briefing session. • In addition to the signed register, each bidder will be issued with a colour-coded letter of attendance with a Fasset signature. • This letter of attendance must be included in your original copy of the bid submission! • Minutes of the briefing session will be emailed to all attendees next week on the 2 October 2019. FAS/ZS/COMM/TTL/CON765

  6. Instructions Fasset Briefing Session • General notes related to the Briefing Session • Bidders are reminded: Telephonic requests for clarification will NOT be accepted. Any clarification required by a bidder regarding the meaning or interpretation of the Terms of Reference, or any other aspect concerning the bid is to be requested in writing via email from Lebogang Tsagae (Lebogang.Tsagae@fasset.org.za). • A reply will be forwarded within three (3) working days. • The bid reference number should be quoted in all correspondence. • - FAS/DK/EXECEO/BUSINESS PROCESS RE-ENGINEERING/CON3030/20

  7. Instructions Fasset Briefing Session • CONDITIONS AND INSTRUCTIONS THAT BIDDERS NEED TO TAKE NOTE OF: • One (1) original plus Three (3) hard copies of the bid and the pricing schedule in a separate envelope, i.e. four(4) documents, pricing should be send in different envelopes handed in/delivered to the address on the bid document. • Only bids that are submitted as one (1) original plus three (3) hard copies and the pricing schedule will be accepted as valid and responsive. The original and copies will be distributed to the tender evaluation panel, and must contain the same information and must all be neatly marked and professionally presented. • NB: Bidders must indicate on the cover of each document whether it is the original or a copy. Copies must be numbered, e.g. Copy 1.

  8. Instructions Fasset Briefing Session • CONDITIONS AND INSTRUCTIONS THAT BIDDERS NEED TO TAKE NOTE OF: • Bids should be submitted in a sealed envelope, marked with: • Bid number FAS/DK/EXECEO/BUSINESS PROCESS RE-ENGINEERING/CON3030/20 • Friday, 11 October 2019 (at 11:00). • The name and address of the bidder • Documents submitted on time by bidders shall not be returned. • Bids received late shall not be considered. A bid will be considered late if it arrived even one second after 11:00 or any time thereafter. The tender (bid) box shall be locked at exactly 11:00 and bids arriving late will not be considered under any circumstances. Bids received late shall be returned unopened to the bidder. Bidders are therefore strongly advised to ensure that bids be despatched allowing enough time for any unforeseen events that may delay the delivery of the bid.

  9. Instructions Fasset Briefing Session FAS/ZS/MCD/PRSERVICES/CON941 • GENERAL CONDITIONS OF CONTRACT • The General Conditions of Contract must be accepted. The GCC can be downloaded from the Fasset or National Treasury website. Please refer to link below:http://www.fasset.org.za/Procurement/Procurement.aspx

  10. COMPLIANCE DOCUMENTS Fasset Briefing Session • Compliance Documents • POPI Act Consent (Fasset publishes tender information on public platforms, consent to share details about bidders is required) • Declaration of Interest (SBD 4) – include director details in full • Declaration of bidders past SCM practices (SBD 8) • Certificate of Independent Bid Determination (SBD 9) • Preference Points Claim Form (SBD 6.1) – indicate if subcontracting, ensure witnesses sign • Declaration Certificate for Local Content (SBD 6.1) should be completed in full for local content to be supplied • Invitation to Bid (SBD 1) – complete all areas • Tax Compliance (CSD or SARS pin or TCC) • Certified BEE Certificates from SANAS accredited agencies/sworn affidavits • CSD Summary Report • Business Registration Certificate • VAT Registration Certificate • Please take note of Section 14.1: • Summary of Elimination Reasons on page 25

  11. Fasset Briefing Session Supply Chain Management (SCM)

  12. Advertising Fasset Briefing Session • The bid advertisementis available on: • Fasset website – 20 September 2019 (http://http://www.fasset.org.za/inner?section=9&page=62) • eTender Publication Portal website – 20 September 2019 (http://www.etenders.gov.za/content/advertised-tenders). • Government Tender Bulletin – 20 September 2019

  13. Applicable Legislations Fasset Briefing Session • Supply Chain Management is using the following Legislation, Acts and Delegations, amongst others: • Constitution of Republic South Africa • PPPFA • PFMA • Treasury Regulations • National Treasury’s SCM Instruction Notes • National Treasury’s Circulars • FASSET Supply Chain Management Policy All legislations can be downloaded from the National Treasury's website (http://ocpo.treasury.gov.za/Suppliers_Area/Pages/default.aspx)

  14. The Constitution Fasset Briefing Session • Section 217 of the Constitution prescribes that the public sector procurement system must be fair, equitable, transparent, competitive and cost effective.

  15. PPPFA Fasset Briefing Session • The Preferential Procurement Regulations, 2017 pertaining to the Preferential Procurement Policy Framework Act, Act No 5 of 2000. • The 20 points claimed for BBBEE Level will be split in accordance with the SBD 6.1 documents as per the evaluation criteria.

  16. Bid Threshold Fasset Briefing Session THE BID WILL BE BASED ON 80/20 PRINCIPLE • 80 Points for price • 20 points for PPPFA

  17. Evaluation Process Fasset Briefing Session

  18. Pre-Compliance Fasset Briefing Session

  19. Functionality Fasset Briefing Session

  20. Price and B-BBEE Fasset Briefing Session

  21. COMBINING PRICE AND B-BBEE POINTS SCM Process Fasset Briefing Session It is important to note that the BEC may recommend that the contract be awarded to a bidder obtaining the highest aggregate mark or to a lower scoring bid on justifiable grounds.

  22. ADJUDICATION OF BID SCM Process Fasset Briefing Session Successful / unsuccessful bidders will be notified either via email and / or telephonically. The names of successful bidders will also be advertised on the Fasset website. Contracting will follow.

  23. Bid Validity Fasset Briefing Session

  24. Fasset Briefing Session Question and Answer Process • Questions must be in writing via email to:- • Lebogang.Tsagae@fasset.org.za • Prospective Bidders will receive a response to their queries within 3 working days. • The questions and answers will be uploaded to the FASSET website.

  25. Fasset Briefing Session End of the SCM Presentation QUESTIONS?

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