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Thank you for your time and for helping our teachers!

Room Parent Meeting. September 4, 2013. Thank you for your time and for helping our teachers!. While we wait to begin…. Please review your class roster Check your name/make corrections Talk among fellow room parents about any changes in Lead/Co-Leads that need to be made

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Thank you for your time and for helping our teachers!

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  1. Room Parent Meeting September 4, 2013 Thank you for your time and for helping our teachers!

  2. While we wait to begin….. • Please review your class roster • Check your name/make corrections • Talk among fellow room parents about any changes in Lead/Co-Leads that need to be made • If there is no Lead for class, please consider volunteering!

  3. Communication Organizational Chart Ms. Griffin – PRINCIPAL Kristin Ashy – PRESIDENT ROOM PARENT COORDINATOR Pre-K No Grade Level Coordinator Kinder Grade Level Coordinator 1st Grade Level Coordinator 2nd Grade Level Coordinator 3rd Grade Level Coordinator 4th Grade Level Coordinator 5th Grade Level Coordinator Spec. Areas No Grade Level Coordinator E Lead E Lead F Lead H Lead B Lead D Lead B/H Lead F Lead A Lead G Lead C Lead H Lead Music Lead Art Lead Taylor Lead H/S Lead H Lead M Lead R Lead E Lead M Lead K Lead M Lead H Lead K Lead K Lead S Lead PE Lead Sp. Ed Lead Till Lead V Lead W Lead S Lead S Lead M Lead S/C Lead B Lead Y Lead C Lead T/W Lead P Lead V/S Lead H Lead J Lead

  4. Grade Level Leaders 3rd Grade Level Coordinator Jeff Russell Bailey Lead Kim Belew/Felicia Nash Bones/Hello Lead Valerie Tyler/Jill May Francis Lead Jennifer Ayres/Maria Camara Johnson Lead Richard Lane Murr Lead NEEDED KielyLead Elizabeth Gunter Take a moment to meet your team and fill any open spots Young Lead Megan Foster

  5. Lead Room Parent Responsibilities • Serve as resource for class parents • Disseminate information through Living Tree to class parents • Introduce yourself to your teacher • Make sure he/she has the support they need • Help organize class parties • Winter Party (Dec), Valentine’s Day, and End-of-Year • Work with Grade Level Coordinator to assist • Organize class H’Owl Booth • Arrange for parent volunteers to work the booth • Coordinate teacher recognition • Find volunteer to cover class during Teacher Appreciation lunches (Dec and May) • Organize Teacher Appreciate Week gifts (May) • Collect $$ for teacher gifts (birthday, Dec and May)

  6. Lead Room Parents • Disseminate Information to Classroom Parents • Begin with letter sent home in Wed. folder to ALL parents • Ask your teacher for parent’s email addresses • Email the letter; send hard copy home – JUST THIS ONCE • If parent has email, you will use Living Tree to communicate with them all year. • If a parent does not have email, you must make a hard copy for them for all correspondence • Be Green – use small flyers

  7. Sample Letter to Parents

  8. Room Parent Responsibilities • Teacher Support • Copying, Laminating, Book Binding • Reading to Children in classroom • Parent Readers, Edit writing, Math “Pull out”help • Stuff Wednesday Folders (for hard copies such as lunch menus) • Buying needed supplies for the classroom • Taking home cut work • The PTA helps cover the cost of the copiers at Doss so feel free to copy freely in the workroom. But let teachers go first. • Lead will check with teacher to be sure they are getting the support they need.

  9. Room Parent Responsibilities Classroom Parties Grade Level Coordinator (GLC) will host meeting in Oct/Nov to ask all LEADS to help with the party planning • Winter Party (Dec 19 or 20) • Valentine’s Party (Feb 14) • End of Year Party (June 4 or 5) GLC will have met with Teacher Lead and will stick to party plan Ask for help from all classroom parents • Assign workers to help run the parties Re-usable Plates/Cups GLC will prepare a flyer to post on Living Tree and go home in Wednesday folders inviting all Parents to all 3 parties

  10. H’ Owl – Fall Family Carnival • Oct. 27, 2:00-5:00pm • A booth will be assigned to your class for your parents to help run. • Lead will communicate with ALL Classroom Parents about needs for your assigned class booth • Coordinate with other class Lead if you have a “partner class” running the booth • Lead will set up an “event”, through Living Tree, for 30 min shifts (set up at 1:30; clean up at 5:00 and 30 min shifts in between). All room parents will sign up for at least one shift. • If shifts are not all filled, you can ask H’Owl“Volunteers” Chair for assistance • Be positive and generate excitement for the H’Owl!

  11. Room Parent Responsibilities • Teacher appreciation/gifts • Gifts typically given for Birthday, Winter Break and End-Of-Year • Teacher gifts are OPTIONAL; Leads will ask for whatever is comfortable for the family. If asked further, then can suggest $5-10 a family. • Do not ask parents to contribute for all 3 up front. • Will also need to organize class for Teacher Appreciation in May. Your GLC will send you suggestions/guidelines to stick to so we are fair and consistent. • Must recruit coverage for Teacher Appreciation Luncheons (Winter Break and End-of-Year) or provide it yourself. • Teacher favorites are ONLINE at www.dosspta.org. • Teacher birthdays are on scrolling calendar.

  12. Treasurer’s Tips • PTA Office has everything you need • Every form you need areon the PTA webpage • Don’t pay sales tax, or don’t get reimbursed • Check requests process • Must have 2 signatures, not related by blood or marriage • Receipt/invoice must be attached • Make sure all room parents who make purchases know this process

  13. Check Request Form

  14. Tax Exempt Form

  15. PTA Committees Gallery Greats • Share great works of art to the class 30 min/month Chairs: Sandra Ely garzaely@swbell.net Mamie Fullmermamiefoster411@sbcglobal.net

  16. PTA Committees Partners in Education (PIE) • Log intoaustinpartners.org; signuptovolunteeratDossifyou plan tohaveany 1:1 withchildren • PIE will conduct a freebackground check • PIE tracks all corporatesponsorships/donations Julie Payne Julieeckelpayne@gmail.com Sunshine Committee • For families in need Amy Skaggs Amy_skaggs@hotmail.com Julie Willifordjuliewilliford@gmail.com

  17. PTA Committees Spring Party – April 12, 2014 • Photo Books or other class auction items • Begin Shutterfly class webpage NOW for easy uploads Jennifer Owens jenniferowens@austin.rr.com Amanda Swann amandaswann@swbell.net Yearbook • Take photos throughout year and share them with Yearbook as well as for Photo Book Julie Choycejachoyce@yahoo.com

  18. Room Parent Meeting September 4, 2013 Thank you for your time and for helping our teachers!

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