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WML Print Collection

Addressing current shelving capacity issues, the proposal explores the potential of remote storage in partnership with Iron Mountain. This solution aims to alleviate crowding, improve access to collections, and streamline operations while managing costs effectively. The plan details the benefits, logistics, costs, and timeline for implementing this storage approach, including the selection criteria for titles to be stored remotely. Commitments are required by October 31st, with targeted volumes of 5,000-10,000, ensuring a focused and organized transition process.

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WML Print Collection

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  1. WML Print Collection

  2. Status of Print Collection • Shelving is at capacity • Insufficient air circulation around volumes encourages the growth of mold • Previous discussions examined the possibility of on-campus or nearby storage • Climate control issues • Staff issues • What would be the budget?

  3. Alleviating Crowding • Circulation data shows that while current (2014) imprints had a 50% circulation, overall circulation of the collection was at 6.84% • Less crowded shelves bring current holdings into sharper focus • Need space for adding gifts to Special Collections • Questions: • Where would a remote storage facility be located? • How would the titles in remote storage show in the catalog? • How would these items be retrieved for use? • What would this cost in terms of climate control, maintenance, staff, etc?

  4. Opportunity for Remote Storage • PALCI (Pennsylvania Academic Library Consortium, Inc. 68 members) a consortium with which we do Interlibrary Loans, is in discussion with Iron Mountain to pilot remote storage. • Each libraries’ books will be retained as a discrete collection in the facility. • Iron Mountain’s facility will be located in Swedesboro, New Jersey. Climate controlled with a low oxygen ratio. • Items located in remote storage would be indicated in the catalog. • Storage cost is less than other options when climate control and staff are factored in: $1.00 per book first year, 50 cents annually after that. • (Pilot retrieval fees for overnight delivery 48 cents per book.) • Legal agreement to protect collection.

  5. What would investing in this future avenue for increasing space for the collection entail? • Commitment by October 31st • Commitment is for 3 years • Target number of volumes: 5,000-10,000 • Any book pulled from storage because a user requested it would be returned to its place on the Weinberg Memorial Library’s shelves. • What would be the criteria for selecting titles for remote storage? • Library Advisory Subcommittee/Library faculty develop criteria • Criteria are used to generate lists for review by faculty • Begin pulling selected books in February, 2016.

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