Welcome To ISS Orientation

1. Welcome To ISS Orientation International Student Services

2. Purpose of Presentation Introduce you to your international student services office, ISS. Provide critical information to help you maintain your legal status. Complete your mandatory check-in procedure with SEVIS.

3. The Role of ISS ADVICE: Advise on immigration and other governmental regulations. SUPPORT: Organize orientation and continued assistance. PROGRAMMING: Offer opportunities for campus and community involvement. ADVOCACY: Represent and voice your interests, needs and concerns.

4. Who Is An International Student? • A person on the F-1 or J-1 student visas. • Their purpose in the U.S. is to be a full-time degree seeking student. • They are require to comply with F-1 or J-1 nonimmigrant visa regulations.

5. For More F & J Visa Information • Consult with ISS: • In person: Red Gym, Room 217 • By e-mail: iss@studentlife.wisc.edu • Via the web: http://iss.wisc.edu • By phone: 608.262.2044 • Read Access ISS, our electronic newsletter • Government websites: www.ice.gov and www.uscis.gov

6. Important Note ISS is here to help, but you are ultimately responsible for your status. Please do not hesitate to ask us for help at any time.

7. SEVIS The Student Exchange Visitor Information System (SEVIS) is a secure internet-based system, run by the U.S. Department of Homeland Security (DHS). SEVIS allows schools to: • Provide certain authorizations to students. • Convey required information to the U.S. federal government. • Parts of SEVIS information can be seen by U.S. Embassies and Consulates, the school you are attending, and other U.S. federal agencies.

8. Maintain Your Status • Enroll full time. • Accept employment only as authorized. • Maintain valid documents: • Passport must be valid at all times. • I-20 or DS-2019 must be valid and up-to-date at all times. • Update your address changes in MyUW.

9. Fulltime Enrollment You must enroll fulltime during fall and spring semesters: • Undergraduates: 12 credits • Graduates & Professionals: 8 credits • 6 credits for graduates with a 33.3% Teaching Assistantships (TA) / Project Assistantships (PA) • 4 credits for graduates with a 50% TA/PA • 3 credits for dissertators • Please also check department requirements • Research Assistantships (RA) are considered employment starting July 1st, 2013. RA’s will need to enroll for 8 credits. *More information to come soon.*

10. Summer Enrollment Fulltime enrollment is required if your first term is summer: ESL Students = 6 credits Undergraduates = 6 credits Graduates = 4 credits. Graduates with assistantship of any type = 2 credits. After your initial semester, summer enrollment is usually optional. Graduate & professional students should consult with their departments as enrollment may be required by them.

11. On-line Courses • You may take on-line courses, but only one course (maximum of 3 credits) per semester may count towards your fulltime enrollment requirement. • During your final semester of study, even if it is summer, you must enroll at UW-Madison for credits.

12. Reducing Your Course Load • There are very few acceptable reasons you may be authorized to enroll below fulltime. • You MUST first obtain approval from ISS before reducing your course load in order to maintain your legal status. • ISS approvals are reported to the federal government via SEVIS.

13. Acceptable Reasons • Academic or language difficulty- Available for only one semester of the entire degree program. • Final term of study – Available when you do not need a fulltime load to complete your degree requirements. • Medical problem- You can be authorized to take a reduced load for a maximum of one year. • Coursework completed - Graduate students pursuing their thesis or dissertation can be authorized to reduce their course load once required courses are completed.

14. F-1 Status No additional work permission is needed. Includes TA, PA, & RA Cannot exceed over 20 hrs/wk during fall & spring semesters. Can work over 20 hrs/week during vacation periods (winter, spring & summer breaks). J-1 Status Can work with written sponsor permission letter. Cannot exceed over 20 hrs/wk during fall & spring semesters. Can work over 20 hrs/week during vacation periods (winter, spring & summer breaks). On-Campus Employment

15. Position MUST be related to major(s). Generally available after maintaining visa status for one academic year. Information is available on the ISS website and in the ISS office. As you have just arrived, we will not cover off-campus work regulations today. Off-campus Employment

16. The Social Security Number • Only students with employment are eligible to apply for a Social Security Number (SSN). • Everyone needs a letter from ISS in order to apply for an SSN. • F-1 students: Bring a job offer letter to ISS. • J-1 students: If the UW-Madison is your sponsor, apply for on-campus work permission at ISS. If not, you must request work permission from your sponsor listed on your DS-2019.

17. Report Your Addresses • Federal regulations require you to report address changes within 10 days of moving. • Report address changes through your MyUW: • Home Address must list permanent address abroad. • Mailing Address must list current residence in U.S. • Emergency Address is not required, but strongly recommended. • All addresses must be a physical street address. No P.O. Box addresses allowed. • Your Visa Check-In today is not complete until you Update your addresses in MyUW.

18. Keep Valid and Accurate Documents • Your I-20 or DS-2019 cannot expire during your studies. If you need additional time to complete your degree, start the renewal process at the beginning of the semester your document will expire. • Report to ISS any changes on your I-20 or DS-2019 : • Field of Study (Major) • Degree Level • Financial Support • Name • Dependent Statuses

19. …continue • Your Passport cannot expire in the U.S. Contact your home country embassy or consulate in the U.S. to renew your passport at least 6 months before it expires.

20. I-20 I-20 Expiration Date is shown in item # 5 following the phrase, “…and complete studies not later than _______.” Requesting an I-20 extension even ONE DAY AFTER the expiration date is too late and you would no longer be in legal visa status.

21. DS-2019 DS-2019 Expiration Date is shown in item # 3 following the phrase, “Form Covers Period From:_______ and To:_________.”

22. Your Visa May Expire While in U.S. It is okay for your F-1 or J-1 visa in your passport to expire while you are in the U.S. The visa must only be valid when crossing the border to enter into the U.S. Since the F or J visa can expire without consequence while you are in the U.S., it is not possible to renew your visa while inside the United States.

23. Get Your I-94 Card (Arrival by Air or Sea) • Go to https://i94.cbp.dhs.gov/I94/request.html • The following information is required to retrieve your Admission (I-94) number. Enter the information as it appears on the passport you used to enter the U.S.: • Family name • First name • Birth date(MM/DD/YYYY) • Passport number • Country of Issuance • Date of Entry (stamped inside your passport, and • Class of admission (F1 or J1).

25. I-94 Arrival/Departure Card(Land Entry Only)

26. Grace Periods The grace period is the additional time permitted in the visa status after completing the academic program. • F-1 students have a 60-day grace period to legally remain in the U.S. to pack, travel, apply for OPT or another academic program, or change visa status. • J-1 students have a 30-day grace period. • If you if you withdraw from the university, with ISS permission you may be granted a 15-daygrace period.

27. Enroll Fulltime during the academic year at the school listed on your I-20 or DS-2019. Obtain ISS authorization before reducing your course load. Keep your I-20 or DS-2019 valid and extend it with ISS before it expires. Renew your Passport with your home country consulate before it expires. Work only as authorized. Abide by the law. Conviction of a crime that leads to UW disciplinary action could jeopardize your status. Depart the U.S. within your grace period. Maintain Your Student Status

28. Travel Endorsement To re-enter the U.S. you need: • Valid passport • Valid visa stamp • A travel endorsement (less than 6 months) • Financial support documents Lower right corner of DS-2019 Page 3 of I-20

29. Tips For Your Travel: • Check if you need visas for the countries you are visiting, or transiting through, especially if you are not going home. • Check the expiry date of your visa. If you do need a new one, allow sufficient time to obtain it. Visa applications can take a month or longer due to security and background checks. • Expect travel delays.

30. Dependents • F-2 and J-2 dependents are the spouse and children (under 21 years of age) of the F-1 and J-1 student. • F-2 and J-2 dependents are required to report changes in U.S. and foreign addresses within 10 days of moving using the AR-11 form. Available online at www.uscis.gov.

31. Dependents F-2 Study Eligibility: F-2 spouses may not engage in full-time or degree-related study F-2 children may study at the elementary and secondary school levels (no college prep courses) F-2 Work Eligibility: F-2 dependents are not permitted to work at all J-2 Study Eligibility: J-2 spouses are allowed to study J-2 children may study at any level until they reach 21 years of age J-2 Work Eligibility: J-2 spouses may apply through the USCIS to obtain temporary work authorization

32. General Advice • Make and keep copies of all your visa status documents: • I-20 or DS-2019 • I-94 arrival/departure information or card • F-1 or J-1 visa stamp • Passport (photo & expiry pages) • Do not carry around your documents unless needed. • Keep originals in a safe place and copies in separate location.

33. Pay Your Tuition Are you getting funded from your government or a third party for your education? If so, stop by the Bursar’s office at 333 Campus Mall or visit their website www.wisc.edu/bursar to set up your account properly and to learn how to pay tuition.

34. UW E-mail Policy • All students must activate their university Net ID and their UW “@wisc.edu” email account. • The UW email account is the University’s preferred means of communication with all students. • Students are responsible for all information sent to them via their UW email account. • If you choose to forward your UW emails to an outside email provider, you are still responsible for all information and attachments sent to you that may be lost through filters and spam settings.

35. Rules & Regulations Pop Quiz

36. Where is the ISS office located? What are the ISS office hours?

37. True or False? It is okay for your visa to expire in the U.S.

38. How many credits do you need to enroll for during fall and spring semesters to maintain your F-1 or J-1 status?

39. What do you need to get from ISS when you travel outside of the country? How long does it take for this service?

40. What are three of the things you need to do to maintain your legal status?

41. Mandatory Visa Status Check-In Process Please take out copies of your visa status documents or the orange ISS Receipt.

42. Steps to Complete Your Visa Check-In: • Create a GREEN (F-1) or YELLOW (J-1) personal folder for ISS. • Complete the BLUE “Check-In” form. • Place the ORANGE ISS Receipt into your file. (If you did not get your documents scanned, you must get them scanned at ISS to obtain the ORANGE ISS Receipt for your file.) • You MUST submit your folder to an ISS staff today. • You MUST update your addresses in MyUW after orientation. ISS is required by the U.S. government to collect this information.

43. Step 1: Create Your ISS Folder F-1 Students Use Green Folder J-1 Students Use Yellow Folder • On the folder tab, write your: • FAMILY NAME, First Name • UW Student ID Number (if you know it) • Write expiry date of I-20/DS-2019 on front left side of folder

44. Step 2: Complete BLUE Check-In Form Did you attend another U.S. institution last semester? (ESL, high school, another college/university, etc) • If so, check the “YES” box. You are a “transfer student” for visa purposes. • Please write the name of the educational institution you previously attended. • ISS will update your SEVIS record and issue you a new I-20. ISS will email you to come pick it up.

45. Step 3: Place Documents into Folder • Completed BLUE “Check In” form • ORANGE ISS Receipt verifying that your documents were scanned: • I-20 or DS-2019 • Passport identity and expiry page • F-1 or J-1 Visa stamp (excluding Canadians) • I-94 card

46. Step 4: Submit Your Folder • You must hand in your folder today to an ISS staff. • If you forgot your orange ISS Receipt, please bring it into the ISS office during our office hours. • If you need to get your documents scanned, please visit ISS during our office hours.

47. Step 5: Update Your Addresses • Don’t forget to update your HOME and MAILING addresses in your MyUW after orientation. WE CANNOT REGISTER YOUR SEVIS RECORD UNTIL THIS IS DONE.

48. Our Service Our goal is to help you transition successfully to life in the U.S. and at UW-Madison. We aim to help cultivate, advance and interconnect your academic, personal, social and professional development goals. We look forward to working with you throughout your studies! Help us help you: • Please bring your current visa status documents when you visit ISS (Passport & I-20 or DS-2019). • Please do not wait until the last minute; document requests and authorizations may take up to 2 weeks to process.

49. Orientation Final Announcements • Residence Hall Linens • CellularLD • ISS Orientation link (PowerPoints, International Student Handbook, International Student Guide, YouTube videos) • MFIS – Capitol Reception is January 26 1-3 pm • Caution to New Students http://tinyurl.com/adbry7e. • New International Student Welcome Reception

50. Welcome to UW-Madison!