1 / 11

Planning Student Trips

This guide provides step-by-step instructions for planning student trips, including obtaining approval, completing necessary forms, managing financial expenditure, and implementing travel procedures. Includes information on communication, lodging, transportation, and necessary forms.

rpark
Download Presentation

Planning Student Trips

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Planning Student Trips

  2. Protocol • Getting Approval • Fill out Travel Planner • Review by Travel Committee • Financial Expenditure Forms • Travel Contingency Fund • Cancel Trips

  3. Trip Checking Procedure • Determine the number of participants • Communicate with your advisor • Establish a pre-meeting • Secure lodging • Complete request for funds • Secure Transportation • Code of Conduct form • Vehicle Form • Waiver Form

  4. Priorities • Active Members • MCC Students • Faculty Staff • Guests

  5. Travel Information Packet • Date • Trip title • Pre-trip meeting • Organization Sponsoring • Club Office • Advisor(s) • Date of Trip • Destination • Purpose • Refundable • Payment Deadline

  6. Transportation • Van/Truck • Car • Bus $3,000.00 • Airlines • Train • Package Trip

  7. Lodging Place________________________________________ Address______________________________________ City/zip_____________ phone___________________ Single room _2__rooms x $__120__per night x __3_nights=$ 720.00 Quad room __2_rooms x $__140__per night x __3_night =$ 840.00 Parking _____________ Total/taxes = $ 1560.00

  8. Registration Fee __________ Students x $______ Total $ __________ Advisor x $ ______ $ Tours/Tickets _____15_____ Students x $___10_ Total $150.00 __________ Advisor x $ ______ $ Miscellaneous Fees __________ Students x $______ Total $ __________ Advisor x $ ______ $ Advisors Per-diem ____1______ Advisor ____25.___ per day _2__days $____50.00_ Total___200.00_

  9. Student Association Budget $ _2,000.00 • Student Association Funds $________ • Private Account $___500.00 • Individual Participants Contributions $__2,260.00 • Other $__________ • Total Cost of Trip $ _4,760.00 Each participant would pay $150.00 to go on the trip. Based on 15 students

  10. Number of participants anticipated _____15___. Amount of deposit per person $____75.00. Total amount due (per person) by deadline date $____150.67_

  11. Payment procedure • Credit Cards • Code of Conduct • Waivers • Role of the Advisor • What if the trip is cancelled • Travel Agreement • Evaluation forms

More Related