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Doing Business with Michigan Services Sean L. Carlson, Director of Acquisition Services

Learn about the innovative purchasing programs and contracting reforms in Michigan, making it advantageous for vendors to work with the state government. Access detailed information about Acquisition Services, handling diverse contract portfolios, emphasizing ethics, and promoting competition.

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Doing Business with Michigan Services Sean L. Carlson, Director of Acquisition Services

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  1. Doing Business with Michigan Services Sean L. Carlson, Director of Acquisition Services Kristi Thompson, Services Division Director

  2. Acquisition Services • Great time to work with state government • Reforming the way we do business is exciting • Innovative purchasing programs make doing business with Michigan advantageous for vendors • New Approach to Contracting allows for greater access through regionalization • MiDEAL – Michigan Delivering Extended Agreements Locally – allows local units of government to purchase off of state contracts. Instead of one client, vendors have access to thousands.

  3. Acquisition Services • Headlines reflect the strengths • Detroit News – March 9, 2005 Editorial “Ending No Bid Contracts Will Save Taxpayer Dollars” • Governing Magazine – February, 2005 Grading the States Issue cited Michigan’s contracting and purchasing as a strength for the state. The study, by the Government Performance Project, states “A distinctive feature of Michigan’s procurement and contracting procedures is its emphasis on ethics…”

  4. Acquisition Services • Handle Solicitations for Goods and Services on Behalf of State Agencies • General Rule • Contracts valued at $25,000 or more are handled through Acquisition Services • Contracts valued at less than $25,000 are handled by agency buyers • www.michigan.gov/doingbusiness

  5. Acquisition Services • Manage and Oversee a Portfolio of $11.6 Billion Each Year • Solicitations in a Diverse Range of Opportunities • Ethics and Integrity • Competition – Executive Directive 2005-3 • Inclusion and Openness • Access for Michigan-based Businesses • Brand New Fuel Contract Awards

  6. MRO Services At-A-Glance • 977 Total Number of Contracts • Total Contract Value - $212.5 Million • 45% of Total Acquisition Services Contracts • 5% of Total Dollars/Acquisition Services

  7. Building Property Maintenance Lawn Care/Grounds* Janitorial Services* Snow Removal* Rubbish Removal* Security Guard Services* Alarms & Surveillance Systems Elevator Maintenance Pest Control HVAC Services Utility Services Energy Performance Window Cleaning Highway Rest Areas* Armored Car Services Water & Waste Water Treatment Soil Prep/Planting Tree & Stump Removal Timber Sales Preparation Records Management Road Side Spraying Street Sweeping Catch Basin Cleaning Equipment Rental Warehousing * MRO Regional Project MRO Service Contracts

  8. Top 10MRO Service Contracts

  9. Top 10 MRO Contracts by Category

  10. Top 10 MRO Service Contracts

  11. Top 10 MRO Contracts by Agency

  12. Top 10 MRO Contracts by Agency

  13. Reasons for Regionalizing • Implement a Proactive Approach to ITB Process • Reduce Number of ITB’s (not Contracts) for Multiple Locations in Close Proximity to Each Other for Similar Service(s) • Develop and Implement Specification Standardization for Similar Services regardless of Agency • Provide Growth Opportunities for all Economies of Scale • Reduce Expenses and Create Internal Efficiencies

  14. MRO Contracts by Category

  15. Community Rehabilitation Organizations 50 Contracts 606 Contracts

  16. Minority (MBE) / Women (WBE) / Disabled (DBE) 437 Contracts 48 Contracts 98 Contracts 73 Contracts

  17. Q & A

  18. TERRITORY 1 Upper & Northern Lower Peninsulas (110 Contracts / 8 Regions) Jim Wilson, Buyer TERRITORY 2 Southwest Lower Peninsula(112 Contracts / 9 Regions) Laura Hischke, Buyer TERRITORY 3 Southeast Lower Peninsula(119 Contracts / 12 Regions) Andre’ Morrow, Buyer

  19. REGION 1 REGION 2 REGION 3 8/1/06 ITB 6/1/06 ITB 10/1/06 ITB 12/1/06 Contract 10/1/06 2/1/06 Contract 8 Contracts 14 contracts 11 contracts REGION 4 REGION 5 REGION 6 4/1/06 2/1/06 12/1/05 8/1/06 6/1/06 4/1/06 11 contracts 17 contracts 12 contracts Bid Schedule Example

  20. Upper & Northern Lower Peninsulas (109 Contracts / 7 Regions) Laura Hischke, Buyer (Bay, Grand, Southwest & University Regions)Jim Wilson, Buyer (North, Metro & Superior Regions)

  21. Upper & Northern Lower Peninsulas (31 Contracts / 7 Regions) Lymon Hunter, Buyer (Regions 1-6)Andre’ Morrow, Buyer (Regions 1-6)

  22. Upper & Northern Lower Peninsulas (44 Contracts / 6 Regions) Lymon Hunter, Buyer (Regions 1-6)Andre’ Morrow, Buyer (Regions 1-6)

  23. Upper & Northern Lower Peninsulas (22 Contracts / Regions 1-6) Lymon Hunter, Buyer (Regions 1- 7)Andre’ Morrow, Buyer (Regions 1- 7)

  24. Upper & Northern Lower Peninsulas (5 Contracts / Region 7) Lymon Hunter, Buyer (Region 7) Andre’ Morrow, Buyer (Region 7)

  25. Getting Started • Become a Registered State of Michigan Vendor • www.michigan.gov/doingbusiness • Select “Becoming a Business Partner” • Check Bid Website regularly • www.michigan.gov/doingbusiness • Contact Acquisition Services with Questions • 517.335.0230 • DMB-Outreach@michigan.gov • Additional Resource • Procurement Technical Assistance Centers (PTACs) www.michigantac.org

  26. Final Notes • Visit the DMB table for a general flowchart that shows the steps from registration to award • Visit www.michigan.gov/doingbusiness • To download a copy of today’s presentation • To link to vendor registration • To review current Invitations to Bid

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