Quarterly Grant Managers Meeting May 30, 2013

1. Quarterly Grant Managers MeetingMay 30, 2013 Office of Research Support

2. Agenda • eRA@D – electronic Research Administration @ Duke • Outside Services Agreements (OSAs) • SPS and Grants.Duke Data and FCOI • OSP Updates

3. Outside Services Agreements OSA (Consultants) Subawards (Collaborators) • May be individuals or firms • May provide identical services to others as part of their primary business • Provide expertise vital to the project, but do not have authority over the direction of the project • Are provided with specifications defining their contribution to the project. • May not be an individual • Will contribute to the scholarly or scientific design, conduct, and reporting of the project. • Will exercise judgment, unique expertise, and original thought. • Does not provide identical services to others as their primary business.

4. Outside Services Agreements • Used to purchase professional or consulting services. • Should be completed in advance of the vendor providing any services. • Cannot be a current or former Duke employee.

5. Outside Services Agreements It it • Is greater than $2,500.00, and • Is charged to a restricted WBSE (203, 30X to 35X, and 38X) • The the OSA routes to ORS for review and approval.

6. Outside Services Agreements ORS • Ensures the intended purchase of service is in compliance with the provision of the grant or contract. • Ensures that any sponsor guidelines for the rate of compensation is observed. • Obtains sponsor approval if necessary. • Forwards approved package to Procurement services.

7. Outside Services Agreements Buy@Duke--the same process applies. Use only G/L Accounts 622029 (Professional Services-OSA) or 691629 (Contract Work-OSA).

8. SPS and Grants.DukeData • Indicating who is an investigator. • An “Investigator” is defined as the Principal Investigator and any other person who is responsible for the design, conduct, or reporting of research including subgrantees, contractors, or collaborators.

9. SPS and Grants.DukeData • PHS* Agencies: National Science Foundation •  NIH – National Institute of Health • CDC* – Centers for Disease Control • HRSA* – Health Resources & Services Administration • FDA* – Food & Drug Administration • SAMHSA* – Substance Abuse & Mental Health Services • IHS – Indian Health Services • ATSDR – Agency for Toxic Substances & Disease Registry • AHRQ* - Agency for Health Care Research and Quality • Office of the Secretary • Organizations following PHS* regulation: • American Heart Association • American Cancer Society • American Lung Association • American Lung Association of Michigan • Arthritis Foundation • Susan G. Komen Foundation • Alliance for Lupus Research

10. SPS and Grants.DukeData

11. SPS and Grants.DukeData • The Duke Proposal Approval Form • Before a sponsored research proposal can be approved for submission, the PI and any co-PI(s) must certify that he or she is in compliance with the COI policy. • Assurance of compliance is obtained by answering the COI question and signing the DPAF as printed from SPS.

12. SPS and Grants.DukeData • Grants.Duke does not capture the necessary assurances.

13. OSP Updates • Nate Martinez-Wayman