SUPERVISORY RESPONSIBILITIES

1. SUPERVISORY RESPONSIBILITIES Presented By The Office Of Risk Management

2. COURSE OBJECTIVES • Identify supervisory responsibilities • Indicate HOW to comply • Show HOW to document

3. SUPERVISORY RESPONSIBILITIES INCLUDE: • Conducting safety meetings • Conducting Incident/Accident investigations • Assisting in the development/implementation of JSAs • Maintaining both equipment and the workplace • Establishing work methods & providing training • Supervising employees in the performance of tasks

4. SAFETY MEETINGS Purpose of Safety Meetings • Establish Communication • Promote safety awareness • Motivate employees • Sharing ideas • Discuss safety standards • Demonstrate management’s concern

5. SAFETY MEETING OBJECTIVES • Change unsafe acts and/or unsafe conditions • Provide information • Introduce new materials, equipment, or processes • Report of past injury experience • To conduct policy orientation

6. FREQUENCY • Class “A” agencies must conduct Safety Meetings at least monthly • Class “B” agencies must conduct Safety Meetings at least quarterly

7. SELECTING A TOPIC The first question to ask before holding a safety meeting is: “ What’s the Subject going to be? “

8. SAFETY MEETING TOPICS • Recent accidents (or high frequency) • High risk jobs • New equipment or processes • Observed unsafe acts by employees • Motivational subjects • Emergency preparedness

9. SAFETY MEETING TOPICS (cont) • Bloodborne Pathogens • Fire Safety • Ergonomics • Safe Lifting • Safety Rules (required annually)

10. MEETING OR TRAINING? • Safety Meeting • Excludes NO employee or group • Applies to all attendees • Educates on the “What” & “Why” • Safety Training • Educates on the “what, why AND HOW” • Produces job-related skills/abilities • Usually “performance” based; task-specific; and observable/measurable

11. SAFETY MEETING REFERENCES • ORM Video Library • Public Libraries • Internet • Newsletters • Outside speakers

12. PLANNING THE MEETING • Type of meeting • Visual aids • Location • Date and Time

13. CONDUCTING THE MEETING Maintain order & control Promote discussion/suggestions Encourage participation

14. QUESTIONING • Types of Questions • Direct • Reflective • Open

15. SUGGESTIONS FOR QUESTIONING • Challenge the group • Questions should be clear and concise • Concentrate on one idea/main topic • Avoid repetition • Allow only one response at a time • Commend good answers

16. DOCUMENTING THE MEETING • Date • Topic • Instructor • Aids used • Employee’s signatures • Attendance Percentage

18. ATTENDANCE • Minimum 75% per meeting • Strive for 100% • Mandate attendance from all employees • 100% attendance required from Dept/Agency head

19. ATTENDANCE • For Absent Employees: • Forward the relevant information • Discuss the topic • Provide opportunity to ask questions • Document

20. COMMUNICATION IS PART OF IMPLEMENTATION

21. INCIDENT/ACCIDENT INVESTIGATIONS

22. WHEN TO CONDUCT AN INVESTIGATION? An investigation must be conducted for any incident/accident. Includes employees, non-employees, and property

23. INVESTIGATIONS Supervisor over work area is primarily responsible for conducting the investigation Includes: • General Information • Corrective Action • Root Cause • Documentation • Written Statements

24. In most cases, incidents / accidents do not just happen; THEY ARE CAUSED. The Incident / Accident Reporting Form is a tool to assist in determining the causes and procedures to prevent the recurrence of similar incidents. DA 2000 & DA 3000

29. JOB SAFETY ANALYSIS

30. WHAT IS A JSA? • Breaks a job/task into steps • Identifies safety hazards • Develops safe procedures

31. Developing a JSA DATE: July 26, 2002 JOB: Removing items from the upper shelves in the store room TITLE OF PERSON WHO DOES JOB: All employees DEPARTMENT: Minden Service Office LOCATION: 202 Miller Street, Minden REVIEWED BY: Mr. Jay Boss REQUIRED AND/OR RECOMMENDED PERSONAL PROTECTIVE EQUIPMENT: NONE

32. Developing a JSA SEQUENCE OF JOB STEPS POTENTIAL HAZARDS SAFE JOB PROCEDURE • Place the ladder in • proper position 1. Drops the ladder • Make sure base of • ladder is stable. Get some- • one to hold the ladder to insure stability 2. Step up on ladder 2. Falls from the ladder • Maintain balance by • holding onto back of • ladder. Step up on • ladder one rung at a • time. • Retrieve item from • stock shelf • Slipping from ladder • Dropping stock item 3. Maintain firm grip on ladder while reaching item with other hand. Do not over extend reach. 4. Step down from ladder • Slipping or falling • from ladder 4. Step down slowly. If necessary hand item to another person. Move down one rung at a time. Maintain balance.

33. WHEN ARE JSAs PERFORMED? On all jobs/tasks that have resulted in a trend, death, or a change in job procedure or equipment.

34. SUPERVISORS & JSAs • Ensure JSAs are developed or revised • Use as a training aid • Follow-up analysis • Incident/accident investigation tool

35. RECORDING KEEPING • Maintain in work area • Document their use

36. Inspections

37. Inspections • Maintain a safe work environment & correct unsafe actions • Maintain operational efficiency

38. Written Component • Included in operational safety plan/manual • Procedures to: • Identify & Correct Hazards • Good housekeeping safety rules

39. Frequency • Class “ A ” • At least monthly • Class “ B ” • At least quarterly

40. The “Inspection Effect” • Measures employee’s safety performance • Reinforces importance of safety & management’s commitment • Encourages employees

41. Documentation • Written inspection report • Should include: • Person & Date • Concerns identified • Corrective action • Building/Area inspected

42. Documentation cont’d • Checklist recommended • Systematic • Site-specific • Revise as needed to fit your location

43. Types of Hazards • Building Safety • Office Safety • Fire Safety • Electrical Safety • Emergency Equipment • Storage Methods

44. SAMPLE CHECKLIST...

46. INSPECTION EXAMPLES...

47. Emergency Equipment

48. Office Safety

50. Fire Safety