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SharePoint Governance

SharePoint Governance. A balance of control and freedom Ross Jones, SharePoint Consultant Aarhus, Denmark, 06/11/13. SharePoint Governance. Who am I?. Who are NIBR?. And what do they do?. Where Are We?. SharePoint Governance. What is governance?. SharePoint Governance.

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SharePoint Governance

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  1. SharePoint Governance A balance of control and freedom Ross Jones, SharePoint Consultant Aarhus, Denmark, 06/11/13

  2. SharePoint Governance Who am I?

  3. Who are NIBR? And what do they do?

  4. Where Are We?

  5. SharePoint Governance What is governance?

  6. SharePoint Governance Why do I need it? To avoid chaos…

  7. SharePoint Governance The fine balance IT Defined Process & Procedure Vs. Science led innovation & creativity

  8. SharePoint Governance Creating order • Roles & Responsibilities • Process • Technologies • Policies

  9. SharePoint Governance What makes up SharePoint Governance?

  10. SharePoint Governance Drives Adoption Governance can drive adoption…

  11. SharePoint Governance Where to start?!

  12. SharePoint Governance Start with what’s important Permissions management Data protection Role and Responsibilities Information Architecture

  13. SharePoint Governance Don’t over policy

  14. SharePoint Governance How we did it

  15. SharePoint Governance Keeping it simple ROLES & RESPONSIBILITIES

  16. SharePoint Governance Site Owners & Deputies Site Owners & Deputies

  17. SharePoint Governance Keeping it simple Site Owners & Deputies

  18. SharePoint Governance Keeping it simple Site Owners & Deputies

  19. SharePoint Governance Site Owners Report

  20. SharePoint Governance Get the information out there

  21. SharePoint Governance The Confidentiality Assessment The Confidentiality Assessment

  22. SharePoint Governance The Confidentiality Assessment

  23. SharePoint Governance Data Protection

  24. SharePoint Governance Information Architecture Information Architecture

  25. SharePoint Governance Information Architecture

  26. SharePoint Governance Information Architecture What do I do, where?

  27. SharePoint Governance Information Architecture My Links

  28. SharePoint Governance Getting the information out there Getting The Information Out There...

  29. SharePoint Governance SharePoint Interest Group

  30. SharePoint Governance Where to go for Support?

  31. SharePoint Governance NIBR Tube

  32. SharePoint Governance Information retention The Site Archiving Feature

  33. SharePoint Governance Information retention Site inactive for >6 months or blocked by CA Site Owner Notified & Agrees/not Can be indexed by search 3rd Party tool moves content to read only site collection Uses our Doc ID service to always maintain links Site archiving feature

  34. SharePoint Governance Tick all the boxes

  35. SharePoint Governance Key takeaways Analyze where you are; starting fresh or when in chaos mode Don’t over policy; stick to the key parts that make sense. Make sure you have a team to support your governance plan Make sure people know everything you define. If they don’t know, how can they follow? Don’t think, we’ll get collaborative now, and sort this governance muck out later. You won’t, effectively.

  36. SharePoint Governance Questions?

  37. I’ve been Ross Jones, you’ve been [insert nice words here] Contact me…

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