Kids Can Board Meeting October 24, 2013 Silverstone Group

1. Kids Can Board Meeting October 24, 2013 Silverstone Group At Kids Can Community Center, our mission is to empower children and parents to reach their potential and enable older adults to maintain their independence.

2. Agenda: Introduction & Icebreaker Consent Agenda: Minutes – August 2013 CEO Report – October 2013 Balance Sheet and P&L Statement – July & August 2013 CEO Report - Robert Finance Update - Dennis Task Force Report Out Board Report Card – Joe Discussion: Change board report card/job description Discussion: Board start time Discussion: Fundraiser luncheon Discussion: Board chair term extension Other Business, Connect & Share, Adjourn

3. CEO Report: (full report now included on website) State license Funding update Fundraiser Luncheon Lunch w/ CEO & Kids Programs & events update Beyond School Bells United Way of the Midlands

5. Revenue – Monthly Comparison Budget YTD: 218,235 Actual YTD: 233,769

6. Expense– Monthly Comparison Budget YTD: 211,990 Actual YTD: 193,584

7. Diversified Funding Program Excellence Board Development/Governance Marketing, Messaging & Relationships Capital, Facilities & Vehicles Mission Review Task Force Reports

8. • Ideas included: band fundraiser, golf tournament, restaurant percent of sale • Organizations to target: Whole Foods, Sam & Louie’s, Canvas & Cabernet, Lexus • We need 100% board financial participation to leverage other grant dollars. • Fundraiser Luncheon: Need to increase attendance and gross ($100k) Task Force: Diversified Funding

9. • DHHS license status on probation until September 2014, new requirements • Collaborations continue with BBF: Early Childhood Services & Midlands Mentoring Partnership • The I3 Project (Innovate, Improve & Impact) is moving ahead successfully • New goals include: 1) increase parent engagement 2) increase enrollment/outreach efforts 3) explore new/altered programming (i.e. infants) 4) review older adults programming (need, resources, peers, cost- effectiveness) Task Force: Program Excellence

10. • Increase board engagement ideas included fall/winter board social, adopting families for the holidays, and spring clean-up day • Increase board recruitment goal focuses on three board members we will be losing in 2014 due to term limits but want companies to continue (Bellevue University, First National Bank, First Data). Looking ahead, we identified other companies that would be beneficial to add to the Kids Can team. One area where we are weak in quantity is marketing/PR professionals. • The board will need to vote to add the community connections component to the report card and job description (one new contact/meeting setup per year with the CEO). • Board think groups will return in the spring. Board alumni event possibility delayed to 2014. Task Force: Board Development

11. Goals: • Increase enrollment • Increase parent engagement • Increase awareness • Launch twitter account for Kids Can, sync it with our other social media efforts. • Explore & promote our unique aspects. • Create/review internal communications plan utilizing the Guidelines & Principles document via Nonprofit Association of the Midlands. Task Force: Marketing & Messaging

12. • Continued discussion of renovated building vs. expanded building vs. new building is leading us to move towards a new facility for both financial and programmatic reasons. In the e meantime, there are items we need to prioritize to fix to ensure business continuity and safety. • • Robert will move forward exploring our due diligence, feasibility studies, and meetings with peers who have undergone this type of capital campaign. Key questions to ask include: • O Why is our current building not functional? • O How are we different and unique in what we do? • O What is holding us back from growth or program development? • • Vehicles continue to deteriorate. We have leads in a couple different dealerships, we just need to move forward and set up meetings to explore our possibilities. Task Force: Capital, Facility & Vehicle

13. Task Force: Mission Review

14. Last YearCurrent Attend at least 75% of board meetings: 70% 67% Actively participate in task force(s): 100% 89% Personal financial contribution: 100% 89% Other donations/sponsorships: 100% 6% Conflict of Interest form: 78% Last year events: Neighborhood Night Out: 18% 17% Board Social: 47% Board Clean up: 35% Luncheon: 82% OmahaGives: 59% Board Report Card – October 2013

15. Current: • Attending at least 70% of theboard meetings per year (5 of 7 meetings including annual board retreat). (We normally just have 6 with the board retreat only every other year) • Actively participating in one or more task forces. • Attending the fundraiser luncheon, VIP tours, and other special events. • Securing targeted amount of at least $5,000 in revenue annually (fundraiser sponsorships, grants, contributions, etc.). • Making an annual personal financial contribution in an amount personally substantial. • Addition: • Setting up threeONE meeting per year with the CEO for possible new partnerships, sponsorships or friendships with the organization CRITICAL DISCUSSON: Board Report Card Revisions VOTE REQUIRED

16. Survey Response: • 44% (6) said use a 7:00 AM meeting time with a hard start at 7:15 AM, ending at 8:30 AM. • 19% (3) said keep the same time, but expect a hard start at 7:00 AM, end at 8:15 AM • 31% (5) said they are fine with either option. • 6% (1) said neither one is ideal for them. • Other comments: CRITICAL DISCUSSON: Meeting times VOTE REQUIRED

17. Other comments: • Going after 8 on Thursdays is extremely difficult for me. Any other day of the week and I'm fine with any option. • I would do a hard start at 7:10 • The morning meetings work out well for me. • I'm open to other meeting times as long as they don't overlap with other commitments. Tuesday nights will never work for me. • I like the fact that there is a hard start time and end time. • I like this idea. • Seemed like a handful of members who were able to attend today still had to duck out early, so pushing back may not achieve what we want. Also, would be good to hear from those who did not attend as to why (school dropoffs, limited flexibility with work, etc). • I would recommend placing time limits in the discussion items and make it clear before meetings that we need to be prepared with ideas or information that will be presented to discuss at the next meeting. This may be helpful to keep things running smoothly. I am not sure that members know what to bring to the table. If it a a voting item, build in discussion time if warranted, etc. Just a few thoughts CRITICAL DISCUSSON: Meeting times cont’d

18. When: May 6, 2014 • Where: CenturyLink • Who: Shane Lopez, Making Hope Happen • Presenting Sponsor: Wells Fargo Bank • Action Steps: • Renew/upgrade sponsors, follow up • Seek new sponsors, set up meetings • Create fundraising committee? • How do we want to keep each other accountable? CRITICAL DISCUSSON: Fundraiser Luncheon

19. Current: • Joe is new board chair, but in his sixth year as board member. Typically a chair is in office for two years, followed by holding office as Past Chair. • Dilemma of not having Chair for two years and no Past Chair position. • Possible solutions: • Joe can be Chair for 2013/14, end his term with no Past Chair. • Board can vote to extend Joe’s term as special circumstances. • Joe can be Chair for 2013/14 and Past Chair 2014/15 or 2014/16. • Joe can be Chair for 2013/14 and 2014/15, then Past Chair in 2015/16. • On a related note, we need to review/revise by-laws. CRITICAL DISCUSSON: Board Chair term extension VOTE REQUIRED

20. OTHER BUSINESS & SHARING Upcoming meetings/events: Board Meeting – December 19 2014 Meetings - February 27, April 24, June 26 ADJOURN