Welcome to Student News 1:00 – 2:00 (call in 12:45) Please MUTE your microphones!

1. Welcome to Student News1:00 – 2:00 (call in 12:45)Please MUTE your microphones! Please e-mail the following to stucoord@esd101.net: We will not be taking roll call, so please email a list of VTC attendees at your site Comments/suggestions regarding this & future VTCs

2. IntroductionStudent News VTC • Thanks for the feedback! • Going forward, VTC’s will have a specific target audience • Agendas will be more detailed, so you know who should attend • Next VTC will be April 24th, 1:00 – 2:00; email suggested topics to: stucoord@esd101.net

3. News What’s Happening! Crista

4. NewsWASWUG • Sea-Tac Doubletree Inn March 16th – 18th • 900 Attendees Statewide • 120 Student/Fiscal workshops offered • Look for info on Next Year’s conference and sign up early!

5. NewsUpcoming Workshops • Grad Requirements – April 29th and May 1st • NY Scheduling Part II – Manual Make-up Session • May 6th – Two sessions, AM or PM • Year End Prep – June AM Dates, all secretaries • Elementary NY Scheduling Part II – June PM Dates • Year End Process – June dates, District Contacts only Be sure to register!!

6. NewsFiscal Conversions • April 1st, 2008 – Pullman • End June 2008 – Asotin, Dayton, Pomeroy • Early August 2008 – Reardan, Creston, Davenport

7. NewsUpcoming Release • April Release Weekend 3:00 AM, Saturday, April 5th Until 9:00 PM, Saturday, April 5th Users must be logged out during this installation. Remember teachers too. Release notes will be posted Student Website

8. P223 Changes Juli

9. P223 Changes Path: Office/Current Scheduling/Course Master/Course - Edit

10. P223 Changes Path: Office/Current Scheduling/Course Master

11. P223 Changes Path: Office/Current Scheduling/Course Master/Section - Edit

12. P223 Changes • Path: • Office • Current Scheduling • Course Master • Utility • Mass Change Section Minutes Per Week

13. P223 Changes • FTE References: • Percent Enrolled (aka % Enrolled) will refer to the value in a specific field on a student’s Entry/Withdrawal record. • Calculated FTE will refer to the value determined by the P223 process when: • A student has a course schedule • The student’s grade level is Half-Day Kindergarten • Reported FTE will refer to the value reported for a student and is included on a P223 Summary report. (This may be the calculated FTE or the % enrolled.)

14. P223 Changes • New Report: District Exceptions for Default Entity • Automatically generates when the P-223 is run at the District Entity (000). Student is included on it if: • They do not have a default entity AND They are active in one of the Entities included on the report. • They are not active in their default entity and the default Entity, or any Entity in which the student is active, is included on the report.

15. P223 Changes • Parameters page • Each time the P-223 process is run, a Parameters page is created. The page lists the number of the entity from which the process is run, as well as the options which were selected on the Parameters screen.

16. P223 Tip! Students with Different Default Entity Path: Student/Options/Student Range Selection

17. P223 Tip! Students with Different Default Entity Path: Student/Options/Student Range Selection

18. P223 Tip! Students with Different Default Entity

19. GPA Discrepancies Shelly

20. GPA Discrepancies Step 1 - Individual Audit Unlike a Mass Audit that is performed on a range of students, the individual audit is run on an individual and it automatically runs a current year GPA calculation on the student as well. Path: Student/Grades/History/Audit

21. GPA Discrepancies Step 2 – Report Comparison • Run the following two reports for comparisons: • Washington Transcript • Menu Path – Student Management / State Reports / Standardized High School Transcript / By Individual • Student Course/Grade History Records Report. • Menu Path – Student Management / Office / Grading / History

22. GPA Discrepancies Correct Settings for the Student Course/Grade History Records Report: Path: Student/Grades/History/Report

23. GPA Discrepancies Compare the Reports Report Period and Cumulative Summary from WA State Transcript: As compared to: “Student Totals” line of Student Course/Grade History Records Reports:

24. GPA Discrepancies Compare the Reports (continued) Determine the Year(s) in which the discrepancy in the total(s) exists: Add the individual line items for each school year from the Summary area of the Transcript to determine totals for that year:

25. GPA Discrepancies Compare the Reports (continued) Locate the yearly Totals on the Student Course/Grade History Records Report. Compare to totals calculated on the Transcript:

26. GPA Discrepancies Details of the Discrepancy – Grade Marks: Locate the records for the discrepancy year(s) in question on both the Washington Transcript Report AND the Student Course/Grade History Records Report.

27. GPA DiscrepanciesDetails of the Discrepancy – Grade Marks: • Notice the P Grade has ‘Yes’ in the GPA Column • The WA State Transcript will not include P grades in the GPA Calculation • The Skyward Report will include a P in the GPA Calculation • Consequently the GPA reported on the Skyward Report will be incorrect

28. GPA Discrepancies Details of the Discrepancy – GPA Points: School Year 2007 records from the Student Course/Grade History Records Report:

29. GPA Discrepancies Solution for Incorrect GPA Points: Correct the GPA Credit Value in Grade History Path: Student/Grades/History/Edit Credits (after correct course is selected)

30. GPA Discrepancies Final Steps of Correction: • Re-run individual Audit for the student(s) in question • Run and print a Washington Transcript Report for the student(s) in question • Run and print a Student Course/Grade History Records Report for student(s) in question; or select the CY GPA/Tot. Button on the GPA tab to view the Current GPA • Compare the resulting GPA in the “Cum” lines. If all discrepancies have been corrected, the totals should now match

31. GPA Tip! Making the GPA Tab Easier to Read Path: Student/Options/GPA Tab Range Selection

32. GPA Tip! Making the GPA Tab Easier to Read Path: Student/Options/GPA Tab Range Selection

33. GPA Tip! Making the GPA Tab Easier to Read

34. Attendance Reporting Crista

35. Attendance Reporting New Calling Report option on Daily Reports: Path: Office/Attendance/Reporting/Daily Reports

36. Attendance Reporting New Calling Report option on Attendance Detail Report:

37. Attendance Reporting New Accumulative Absences Report: Path: Office/Attendance/Reporting/ Accumulative Absences Report

38. Attendance Reporting New Accumulative Absences Report:

39. Attendance Reporting New Accumulative Absences Report:

40. Attendance Reporting New Average Attendance by Term/Period Report: Path: Office/Attendance/Reporting/Average Attendance by Term-Period

41. Attendance Reporting New Average Attendance by Term/Period Report: Path: Office/Attendance/Reporting/Average Attendance by Term-Period/Courses to Exclude

42. Attendance Reporting New Average Attendance by Term/Period Report:

43. Attendance Reporting Master Absence List: Path: Office/Attendance/Reporting/Master Absence List

44. Attendance Reporting Master Absence List:

45. Attendance Reporting Teacher Verification Report Path: Office/Attendance/Reporting/Verification Reports/Teacher Verification Report

46. Attendance Reporting

47. Attendance Reporting

48. Attendance Reporting Suspect or Questionable Attendance Path: Office/Attendance/Reporting/Verification Reports/Suspect or Questionable Attendance

49. Attendance Reporting Suspect or Questionable Attendance Validate Limited Student Presence option

50. Attendance Reporting Suspect or Questionable Attendance Validate Limited Student Absence option