ESSJAY ERICSSON – HRMS ESCF

1. ESSJAY ERICSSON – HRMSESCF

2. This is the Landing Screen of the Employee Status Form (ESCF). The employee initiating his/her ESCF form would be required to fill in his / her Employee No to continue ESSJAY ERICSSON – HRMSESCF

3. ESSJAY ERICSSON – HRMSESCF • Post validation of the Emp-No, the employee is redirected to the main ESCF Form which is divided into the following parts: • Top Row displaying the time remaining to complete the form before the current session times out • Header consisting of • Emp-No • Name • Signature of Originator : Signum of Employee & Current date • Effective Date of Change (To be filled by the Employee) • Left Section : Displays all the current attributes of an employee that can be changed through an ESCF Request • Right Section : Displays all the available attributes of an employee that can be changed through an ESCF Request • The employee can view his/her current attributes in the left section and select the attributes to be modified from the right Section (Eg : Designation , Grade etc) • Once the employee has finished populating all the rows in the right section (Mandatory Fields), he/she should fill the employee comments (Reason for ESCF) and press the Submit Button at the Bottom ESSJAY ERICSSON – HRMS

4. ESSJAY ERICSSON – HRMSESCF ESSJAY ERICSSON – HRMS

5. ESSJAY ERICSSON – HRMSESCF On successful submission of the form, the employee would get the confirmation screen ESSJAY ERICSSON – HRMS

6. ESSJAY ERICSSON – HRMSESCF A successful ESCF submission would result in the following mail being sent to the employee automatically with the URL and the Key to track the ESCF request online ESSJAY ERICSSON – HRMS

7. ESSJAY ERICSSON – HRMSESCF Simultaneously another auto email is triggered to the old manager of the employee intimating him/her about the ESCF initiation with the URL and key needed to approve / decline the ESCF request ESSJAY ERICSSON – HRMS

8. ESSJAY ERICSSON – HRMSESCF Once the manager follows the URL , he/she is requested to key in the Request No as received in the e-mail ESSJAY ERICSSON – HRMS

9. ESSJAY ERICSSON – HRMSESCF Post validation of the Key-No, The manager is redirected to the main ESCF form as filled by the employee All the fields in this page are un editable and only the option to Approve / decline the ESCF case is available to the manager with Remarks. The can change the highlighted colums. Once manager fills the recommendation he/she should click the submit button at the bottom of the page ESSJAY ERICSSON – HRMS

10. ESSJAY ERICSSON – HRMSESCF As soon as the manager clicks the Submit button, and email is triggered to the old Circle Head for action. The mail consists the URL and Key Id ESSJAY ERICSSON – HRMS

11. ESSJAY ERICSSON – HRMSESCF Once the CH clicks the URL as received in the email, he/she would be prompted to enter the Request No as received in the email ESSJAY ERICSSON – HRMS

12. ESSJAY ERICSSON – HRMSESCF Post validation of the Key-No, The CH is redirected to the main ESCF form as filled by the employee The Recommendation and date of action of the Manager is also visible on the form All the fields in this page are un editable and only the option to Approve / decline the ESCF case is available to the CH with Remarks Once CH fills the recommendation he/she should click the submit button at the bottom of the page ESSJAY ERICSSON – HRMS

13. ESSJAY ERICSSON – HRMSESCF As soon as the CH clicks the Submit button, and email is triggered to the New Manager for action. The mail consists the URL and Key Id (Request-No) ESSJAY ERICSSON – HRMS

14. ESSJAY ERICSSON – HRMSESCF Post validation of the Key-No, The new manager is redirected to the main ESCF form as filled by the employee The recommendation of Old Manager and Old CH are visible on the form All the fields in this page are un editable and only the option to Approve / decline the ESCF case is available to the manager with Remarks Once manager fills the recommendation he/she should click the submit button at the bottom of the page ESSJAY ERICSSON – HRMS

15. ESSJAY ERICSSON – HRMSESCF As soon as the new manager clicks the Submit button, and email is triggered to the New Circle Head for action. The mail consists the URL and Key Id (Request-Id) ESSJAY ERICSSON – HRMS

16. ESSJAY ERICSSON – HRMSESCF Once the New CH clicks the URL as received in the email, he/she would be prompted to enter the Request No as received in the email ESSJAY ERICSSON – HRMS

17. ESSJAY ERICSSON – HRMSESCF Post validation of the Key-No, The New CH is redirected to the main ESCF form as filled by the employee The Recommendation and date of action of the Old Manager, Old CH, New Manager are also visible on the form All the fields in this page are un editable and only the option to Approve / decline the ESCF case is available to the New CH with Remarks Once the New CH fills the recommendation he/she should click the submit button at the bottom of the page ESSJAY ERICSSON – HRMS

18. ESSJAY ERICSSON – HRMSESCF Once the HR Verification clicks the URL as received in the email, he/she would be prompted to enter the Request No as received in the email ESSJAY ERICSSON – HRMS

19. ESSJAY ERICSSON – HRMSESCF Once the HR Verification clicks the URL as received in the email, he/she would be prompted to enter the Request No as received in the email ESSJAY ERICSSON – HRMS

20. ESSJAY ERICSSON – HRMSESCF Post validation of the Key-No, The HR Verification is redirected to the main ESCF form as filled by the employee The Recommendation and date of action of the Old Manager, Old CH, New Manager are also visible on the form All the fields in this page are un editable and only the option to Approve / decline the ESCF case is available to the HR Verification with Remarks Once the HR Verification fills the recommendation he/she should click the submit button at the bottom of the page ESSJAY ERICSSON – HRMS

21. ESSJAY ERICSSON – HRMSESCF Once the HR Approver clicks the URL as received in the email, he/she would be prompted to enter the Request No as received in the email ESSJAY ERICSSON – HRMS

22. ESSJAY ERICSSON – HRMSESCF Once the HR Approver clicks the URL as received in the email, he/she would be prompted to enter the Request No as received in the email ESSJAY ERICSSON – HRMS

23. ESSJAY ERICSSON – HRMSESCF Post validation of the Key-No, The HR Approver is redirected to the main ESCF form as filled by the employee The Recommendation and date of action of the Old Manager, Old CH, New Manager are also visible on the form All the fields in this page are un editable and only the option to Approve / decline the ESCF case is available to the HR Approver with Remarks Once the HR Approver fills the recommendation he/she should click the submit button at the bottom of the page ESSJAY ERICSSON – HRMS

24. ESSJAY ERICSSON – HRMSESCF Once the ESCF is completed duly by all the stakeholders, the changes are automatically updated in the Essjay HRMS so as to reflect the new employee attributes. Also the employee would receive the Transfer letter as attached below ESSJAY ERICSSON – HRMS