ROADMAP Modernization of the System of Professional Training of Public Servants

1. ROADMAPModernization of the System of Professional Training of Public Servants National Academy of Public Administration, Office of the President of Ukraine

2. Freedom requires sophisticated organization • A debate rages today in post-Soviet countries about a “historic choice” between freedom and order. Freedom is equated to chaos, so the tendency is to favor “order without freedom.” • Ukraine also faces the risk of losing the political freedoms it won for itself, because those government institutions that are supposed to ensure that the new political objectives are being met remain unreformed. • We are all witnesses to the fact that the gap between real political freedom and the absence of political order inevitably leads to chaos and corruption. National Academy of Public Administration, Office of the President of Ukraine

3. A democratic Ukraine through a democratized government • The best intentions of reform cannot be carried out when the knowledge and skills necessary to work in the environment of openness and fierce political competition are completely lacking. • The 2 June 2006 Presidential Decree has challenged the National Academy to fill the gap in disseminating these unfamiliar democratic skills and knowledge. NationalAcademy of Public Administration, Office of the President of Ukraine

4. In accordance with the Decree of the President of Ukraine • the process of modernizing the system of professional development of publicservants began • the process of reforming the Ukrainian main educational facility in the system of professional development of public servants, the National Academy of Public Administration, Office of the President of Ukraine, has been launched National Academy of Public Administration, Office of the President of Ukraine

5. Strategy Today The Desirable Future Ordinary citizens and politicians alike get a completely new quality of services from public servants; Public servants get a completely new kind of learning experience that corresponds to the new political reality (multi-party government, political competition, free press); Senior public servants get special professional training; Mandatory training of public servants after appointment; Mandatory training of public servants on changes in public policy and new legislation; Ordinary citizens, politicians and public servants clearly understand principles and instruments of democracy; Ukraine gets a professional government school; All universities offer courses in democratic governance. • A GAP between the needs of a new democratic economic and political system and an obsolete government machine; • NO democratic professional standards for public servants; • NO compulsory education in democratic governance in the educational system of Ukraine; • NO targeted training of senior public servants; • new appointees do not have any training AT ALL; • ONLY 50% of public servants receive at any retraining; • Professional development is funded 100 TIMES LESS than in developed democracies; • FUNDING SYSTEM make people either fools or criminals; • UNDERDEVELOPED INFRASTRUCTURE at NAPA (one PC with internet/16 students; no phone or e-mail network). How to organize the transition? • STAGE 1 • Open consultations with public and stakeholders. Defining reform priorities. • Setting up working groups at the National Academy. • External Components: • Implementing DEMOCRATIC STANDARDSfor the daily professional activities of civil servants in decision-making and service • delivery; • Introducing mandatory courses in the basics of democratic governance in primary, secondary and post-secondary curricula. • NAPA Components: • New training cycles: • TARGETED training of senior executives (12-18 months) • Professional development for public servants after appointment (2–3 weeks) • Seminars for public servants on changes in public policy and new legislation (2–3 days) • Establishing a new program of Master of Public Administration (MPA) with democratic content. • Research in applied problems of current importance for public administration and local governance. • STAGE 2 • Drafting necessary strategies. Launching international projects to develop new programs. • STAGE 3 • Reforms implementation.

6. Reform course STAGE 1 Open consultations with public and stakeholders Carrying-out of analysis and research Defining reform priorities STAGE 2 Preparation of political decisionsSTAGE 3 Political decisions making and reforms implementation National Academy of Public Administration, Office of the President of Ukraine

7. Stage1 –public consultations 2.06.2006 4.06.2006 14.06.2006 20.06.2006 28.07.2006 10.08.2006 15.08.2006 21.08.2006 6.06.2006 8.06.2006 2.09.2006 1st Draft ofMemo 2nd Draft of Memo Decree of the President Submission of Memo to the President Coordination of proposals Personnel Appointment Analysis Collecting data Developing database Tasks for analysis Preparing documents for discussion Funding Content Laws Setting up a Public Council Identifying stakeholders Setting up strategic groups Preparing reports for discussion Beginning of consultations Reform priorities were defined Internal Summer School / Workshopdiscussion Opinion poll Report External

8. Public Consultations During the first stage of reform, with the assistance of the International Renaissance Foundation a Public Council was established. Its Secretariat took care of organizing wide public consultations on the issues of reform policy, such as a vision, problems, goals and solutions. The discussion of issues, goals and priorities in reforming the system of professional development of public servants involved representatives of political parties, ministries, oblast state administrations, local governments, educational institutions, NGOs, and other stakeholders. Participants offered their suggestions, recommendations and advice concerning the implementation of a new, effective system of professional development of public servants capable of working in a democratic environment and the introduction of a new quality of knowledge, know-how and skills into the civil service of Ukraine. National Academy of Public Administration, Office of the President of Ukraine

9. Public Consultations • Altogether1,130 individuals and organizations took part in these consultations • among them: 250 from NAPA and its Regional Institutes 880 from other stakeholders National Academy of Public Administration, Office of the President of Ukraine

10. Reform course Stage 1 (2June 2006 – 2September 2006) • An analysis of the current state policy regarding the professional development of public servants and local government officials was carried out; • APublic Council was established at NAPA; • Full-scale consultations were organized and carried out with all stakeholders; • ARoadmap to modernizing the system of professional development was drawn up; • Strategic areas for carrying out the modernization of the system of professional development of public servants were defined; • Strategic working groups were set up for each of the areas; • A website was developed to allow all stakeholders to interact and to keep everyone informed of the progress of this reform. National Academy of Public Administration, Office of the President of Ukraine

11. Stage 2 –preparation of political decisions 2.12.2006 2.01.2007 2.10.2006 2.09.2006 1st draft of strategy, draft legislation, action plan Prepare strategy/policy, draft decisions, plans for each group Draft international projects to develop new programs Submitstrategy/ policy, draft decisions, action plan Strategic groups according to reform priorities International integration Regulatory and legal support Strategy /policy Democratic institutional standards Funding Draft political decisions Developing courses in democraticgovernment for higher education Edit documents Implement reform Schedule reform implementation Discuss documents “Golden reserve” Regular professional upgrading Discuss strategy / policy, draft decisions, action plan Compulsory democratic minimum Consultations Coordinate proposal Training of new appointees Regular professional training MPA Report on consultations Identify stakeholder experts for consultations Setting up modern infrastructure Expert and analytical support

12. Reform course Stage 2 (2 September 2006 – 2 January 2007) • Analytical briefs were prepared on policy in each of the strategic areas, drafts of necessarypolitical decisions were prepared, and reform plans were drawn up; • Expert reviews and comments from leading specialists were elicited for each of the briefs; • International projects were prepared to carry out the new programs. NationalAcademy of Public Administration, Office of the President of Ukraine

13. New MPA program 2.04.2007 2.05.2007 2.07-2.08.2007 2.09.2008 2.01.2007 New MPA program Train research and teaching specialists Train research and teaching specialists Train research and teaching specialists 13-16.03.2007 02.06.2007 NAPA Educational system of Ukraine Workshop • Approve rules for entry • Announce new MPA program • Approve new program Complete admission process Teaching • Draft new rules for entry • Complete of the new programme development Set up working group to prepare methodic resources • Inform higher education institutions about this initiative • Specify group of universities • Formulate requirements to the educational system of Ukraine Facilitate introductionof new MPA programin other universities Joint work with NAPA Change management during reform process Enact and facilitate legislation Draft necessary decisions Facilitation Organize events Implementation Develop plan of changes

14. Rates of the approved expenditure In-service training Fundamental research6% 6% Applied Total sum for scientific research and scientific personnel training – 30 % research 8% Post-graduate studies 11% National Academy of Public Administration, Office of the President of Ukraine Doctorate 5% Master’s program 64%

15. Today Total research projects produced by NAPA and affiliates: 60. Of that, 31 from Kyiv, 10 from Lviv,9 from Dnipropetrovsk, and 5 each from Odesa and Kharkiv. NAPA includes the Institute of Issues of Public Administration and Local Governance. NAPA and its regional institutes handle 514 graduate students, including 237full-time; 80doctorate students and 331 post-graduate fellows in Public Administration majoring in the following 4 specializations: Theory and History of Public Administration, Mechanisms of Public Administration, Civil Service, and Local Governance. They also have 6 specialized academic committees for the supervision of dissertations in Public Administration at the doctoral and candidate level. Since post-graduate degrees became available at NAPA, a total of 60Doctors and 360 Candidates in Public Administration have been granted. Future plans Democratic governance studies Current research into governance policy Analytical and research support for the activities of the President of Ukraine and higher government bodies Partnership with foreign universities and institutes Establishing a competitive national school of studies in democratic governance Research and analytical activity at NAPA National Academy of Public Administration, Office of the President of Ukraine

16. Internal priorities – academic education 4 / 1 / 2007 7 / 1 / 2007 10 / 1 / 2007 1 / 1 / 2007 12 / 31 / 2007 2007 3 / 30 / 2007 7 / 1 / 2007 9 / 29 / 2007 12 / 31 / 2007 Establishment of an In-service Training Centre for university professors at NAPA Development of new Master Programs of Democratic Governance • New admission regulations were developed. • New experimental full-time and evening Master programs of Public Administration were developed and implemented according to the Order of the Ministry of Education and Science of Ukraine.Part-time Master program of Public Administration is to be instituted in 2009. • New list of Master specializations was approved in accordance with specializations in the European Union. • Content analysis of all Master programs has been carried out in order to update content and preclude duplication. • Proposal on establishment of a Training Centre for university professors was drafted. • Funding is budgeted in the new plan for 2009. • The Chair of Educational Policy has carried out necessary research, analysis and prepared methodological materials, draft regulatory documents and budget plan. National Academy of Public Administration, Office of the President of Ukraine

17. Internal priorities– academic education Updating research content to needs of democratic governance Establishment of an Institute for Relevant Problems of Democratic Governance National Academy of Public Administration, Office of the President of Ukraine • Updating topics of dissertations in public administration in accordance with requirements of democratic governance with the participation of external experts and stakeholders • Adaptation and implementation of international practices in training and attestation of scientific personnel • Introduction of apublic and transparent procedure of preliminary examination of dissertations for academic degree • Modernization of specializations of public administration passportsaccording to which dissertations for academic degree are submitted for defence • Democratic governance studies • Current research into governance policy • Analytical and research support for the activities of the President of Ukraine and higher government bodies, providing long-term prognosis • Partnership with foreign universities and institutes • Establishing a competitive national school of studies in democratic governance • Competition to fill all vacancies at the Institute of Issues of Public Administration was announced

18. Current National Academy Fundamental research 6 % In-service training 6% Applied projects 8% Post-graduate studies 11% National Academy of Public Administration, Office of the President of Ukraine Doctorate 5% Master’s program 64% University education 94%

19. Future National Academy University education In-service training MPA Training on changes in legislative and public policy 2-3 days TARGETED training for senior executives 1-1.5 years Post-graduate studies National Academy of Public Administration, Office of the President of Ukraine Training after appointment 2-3 weeks Doctorate Research in relevant problems of democratic governance Training of parliamentarians In-service Training Center for organizers of in-service training institutions In-service Training Center for university professors Universities and other higher education institutions in Ukraine Regional centers of in-service training for public servants

20. Modernization priorities External priorities Components of the National Academy In-service training Academic Education Reforming the system of financing: its scope and methods Developing new programs: Master of Public Administration, Bachelor of Public Administration Developing new training cycles: Reforming the legal provision “Targeted training for senior executives” 1.5 years “Training on changes in legislative and public policy” 2 days “Training after appointment” 2 weeks “Training for newly-elected deputies of all levels” 2 weeks Developing evaluation criteria of public servants professional activities by means of an attestation Updating research content to needs of democratic governance Implementing new democratic standards of decision preparation and service delivery at public servants work Carrying out research in relevant problems of transformation of the system of public administration and local governance Implementing compulsory courses in the basics to democratic governance in primary, secondary and higher education institutions Establishing an In-service Training Centre for university professors at NAPA Establishing an In-service Training Center for organizers of in-service training institutions of all types and levels at NAPA

21. National Academy of Public Administration, Office of the President of Ukraine