Lesson 4 Word Processing and Microsoft Word

1. Lesson 4Word Processing and Microsoft Word Computer Literacy 1 Transition Plus Services

2. Objectives • Create a newdocument • Saveand close a document • Open an existing document • Identify ribbonand toolbars • Know Save vs. Save As • Use Save As to save a particular folder or file location and name the document • Use undoand redoarrows • Cut, copy and paste

3. Objectives • Use spellcheck and grammarcheck • Format the size, color and type of font • Align text in different ways • Set single or double spacing • Use bullets and automatic numbering • Use print preview and print • Set margins • Select portrait or landscape • Identify file extensions, corresponding document types and associated programs

4. Introduction Microsoft Word is a word-processing application for letters, memos and reports

5. Navigating Word Titlebar Insertion point, a blinking vertical line that indicates where new text will be inserted The document window is the area where you enter or change text/data When Word is launched, the application window appears Status bar

6. Navigating Word Vertical scroll bar To scroll, use the horizontal or vertical scroll bars. When you scroll, you move through the document on the screen without changing the location of the insertion point. Horizontal scroll bar

7. Navigating Word Set single or double spacingto your text Undo andRedo Align text to the left, center, right or justify the alignment

8. Navigating Word Cut, copy or paste text Use the options in the Fontsection to format the size, color and type of font Create bulletpoints or numberedlists

9. Navigating Word In the Reviewtab, you can use the Spelling & Grammar option to check the spellingand grammarof your document

10. Navigating Word In the Page Layout tab, you can use the Margins option to set your document’s margin size

11. Ribbon The Ribbonis the banner that stretches across the top of the screen below the title bar. It is used to find commands. Commands and options are organized in groupson each tab. As you work in a document, the ribbon adaptsby providing appropriate commands and options.

12. Toolbar Customize Quick Access Toolbar button The Quick Access Toolbar gives you quick access to commands you use frequently. It is located abovethe Ribbon in the upper-left corner. By default, it only includes three commands. Customize it to include the commands you use most often.

13. Documents To closea document, click the Close button. If you close a document without saving changes, you will be prompted to save the changes before closing. Clicking the Closebutton or using the Close command will close onlythe active document. Choosing the Exitcommand will close an entire application and allof its documents.

14. Documents To opena document means to load an existing file into an application To savea document means to store it on a disk or other storage medium

15. Documents The Open command enables you to open an existing file from any available disk and folder. Once you locate the file, double-click the filename. Your computer will launch the associated application and the document will open.

16. Documents Each file is identified by a filename, such as Lesson4.pptx Name Separator Extension To easily finddocuments, choose filenames with words that describe the document.

17. Documents File extensionsidentify the type of file. Let’s review different extensions for different programs!

18. Documents You can savea document to your computer’s hard drive, the desktop, an auxiliary drive, a network location or to portable storage media. The easiest way to save a document is to click the Save button on the Quick Access Toolbar (the little floppy disk)!

19. Documents The Printoption opens the Print dialog box where you can select a printer, the number of copies and the range of pages to print. There are three print options Print Preview allows you to preview and make changes to your document before printing

20. Save vs. Save As