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Windham Wolverines Board Meeting April 2, 2015

Windham Wolverines Board Meeting April 2, 2015. President – Kerri Olenik Vice President – John Oliveira Secretary – Angela Sullivan Director Football Operations – Scott Mueller Director Football Coaching/Player Development – Kyle McInnis

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Windham Wolverines Board Meeting April 2, 2015

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  1. Windham WolverinesBoard MeetingApril 2, 2015

  2. President – Kerri Olenik Vice President – John Oliveira Secretary – Angela Sullivan Director Football Operations – Scott Mueller Director Football Coaching/Player Development – Kyle McInnis Director of CheerOperations – Laura Ostrowski Treasurer – Lou Zollo Membership Coordinator – Tricia Waldron FundraisingCoordinator – Yori Kasprzak Special Events and Merchandising Coordinator –Lily Palmer Communications Coordinator – Holly Breton Football EquipmentCoordinator – Tim Flanagan Cheer Equipment Coordinator – Michelle Sheppard Volunteer Coordinator – OPEN Game and Field Coordinator – Russ Schramm Safety and Academic Achievement Coordinator – Matt Blair Web – OPEN At Large – Dan Potter At Large –Tracy Flynn At Large – Frank Garcia 2015 Board Members

  3. Agenda • State Update • Registration update • Cheer Coaches Voting • Football Assistant Coaches Voting • Fundraising proposal • Budget approvals • Skills Camp • Calendar of Events • Background Checks • Storage Containers • Field/Practice Space • May Meeting

  4. State Update • Presidents voted again for grade based versus following AYF aged based ruled • Concerns with way voting was done – this rule may change • New Paperwork Requirements • State Forms: • NHYFSC Registration pages NEW • NHYFSC Medical Form NEW • NHYFSC Concussion form NEW • Wolverines • Windham Wolverines Medical Background & Treatment Consent form • Windham Wolverines Handbook/ Code of Conduct 

  5. 2015 Registration update • 2014 Membership • 279 total • 110 cheerleaders • 169 football • Cheer = 95 • TM = 11 (K, 1st) • D8 = 22 (2nd, 3rd) • D10 = 15 (4th) • D12 = 30 (5th, 6th) • D14 = 17 (7th, 8th) • Football = 169

  6. Cheer Coaches

  7. Football Coaches

  8. Fundraising

  9. 2014 Fundraising Overview Calendars and Registration $75,625.00 removing from fundraising budget Prior years Growth 2011 -$28,500 :: 2012 -$32,500 :: 2013 -$38,500 Success over Previous Year: • Skills Camp $8,000.00 up +$1,500.00 • Concessions $800.00 up +350.00 Not so much • Golf Tournament $6,000 down -$500.00 • Boosters $7,550.00 down -$4,000.00

  10. Focus for 2015 Increase Revenue for Existing Programs • Skills camp revenue • Increase fees $45 to $65 per kid (soft cap for 3+ kids?) • Boost Membership and attendance • How many 2014 – reasonable increase ? • Boosting the Boosters • Better commitment to signage at games • Email Blasts to membership with sponsorship info • Giveways at games , little footballs etc • Advertising to business owners in the program • Lower cost but more sponsors • Family Sponsors? • Add New and additional revenue streams • Icheer Cookies • Tag Day • Any Suggestions ? Proposed Changes: - Golf Tournament hiatus for time being • Opening Day at High School event • Corn Toss Tourney • 80s Dance party Searles • 4 Wheeler Raffle

  11. Opening Day Celebration Sept 19th ? High School ? 11:00a – 4:00p Open to Close (Soccer Field and Parking Lot) - Bounce Houses and Games - Fundraising Raffles - Food and Music - Vendor Tents 12:00p – 2:00p Flag Football Games - Dads VS 2/3/4 - Dads VS 5/6 - Dads VS 7/8 - Moms VS Girls Cheer Competition 2:00p -4:00p Corn Toss Tournament 4:00p Closeup and Cleanup 6:00 After Party 80’s Dance Night at Searles Chapel

  12. Opening Day

  13. Searles 80s Dance Party • 150 people at $100pp = $15,000.00 • Music and DJ 1k • BYOB • Food $2500.00 Catered • Could be OK add some raffles, Prizes , Contests etc fun day

  14. 4 Wheeler Raffle or $5,000.00 Cash • 125 Tickets at $100.00 • $12,500.00 take in • - $6,500.00 4 Wheeler • Potential NET $6K

  15. Booster Club • Three levels of sponsorship • Super Bowl Club $1,000 • 5 Organizations • Touchdown Clun $500 • 12 Organizations • Field Goal Club $150 • 30 Organizations Expenses ($1500.00) FUNDRAISING GOAL - $12,000.00

  16. Summer Camp • One Week Summer Camp • Football - Assume 75 - 100 • Cheer – Assume 75 -100 • $65 per kid for the week long camp • Expenses - $1500.00 • Pink - $5.65 • White - $4.85 FUNDRAISING GOAL - $7500.00

  17. Potential Rough Estimates from ideas and past history • Corporate Sponsors $8000.00 • Cheer and Football Camp $10,000.00 • Opening Day and Corn Toss $8000.00 • 4 Wheeler Raffle $6000.00 • Searles Castle Dance Party $10,000.00 • Tag Day ? • iCheer? • Raffle Lilly ? Huge money there 

  18. Skills Camp • June Mon 22nd, Tue 23rd, Wed 24th • 5:30 – 7:30pm • $55 (up $10 from last year) • T-shirts • Need to secure the high school field

  19. Expenses for Approval • Operational = $33,000 • Football = $28,000 • Cheer = $16,000

  20. Additional Agenda Items • Safety • Calendar of Events • Wolverines Day Sept 5th – Labor Day Weekend • Background Checks • Storage Containers • Field/Practice Space • Files posted to website – password is “flier” • Other updates? • May Meeting – May 7th

  21. 2014 Income

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