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Norfolk Girls Softball Technical Operations

This role involves website management, vendor coordination, field liaison, scheduling, umpire management, and equipment organization for Norfolk Girls Softball. The responsibilities include updating website content, managing field allocations, coordinating inter-town games, scheduling umpires, and handling equipment inventory.

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Norfolk Girls Softball Technical Operations

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  1. Norfolk Girls SoftballTechnical Operations Roles & Responsibilities November, 2011

  2. Website • Vendor Management • Site Administration • Grant / revoke access to NGS associates to update content on site. Content updates can come from league coordinators, coaches, etc • Ongoing Health and Welfare of site • Capability Expert • What’s available from vendor? • What’s valuable? • Website Layout / Navigation • Miscellaneous • How to mine data – i.e. email distribution lists, etc. • Point person on ‘how-to’ questions from NGS associates • Time Commitment • One time event 10-20 hours to convert to new site • Ongoing 1-3 hours per month (12-36 hours per year)

  3. Fields • Liaison to Norfolk Recreation Commission • Convey needs of NGS • Coordinate field allocations for spring league • Understand near and long term plans for fields • Point of escalation for field issues • Maintain punch list of field issues (i.e. field 4 home plate is crooked) • Work with NGS associates and Norfolk Recreation Commission on resolution of field issues • Present major field improvement suggestions to board for discussion • Time commitment • December / January / February – Meet with Norfolk Recreation Commission on field allocations • March – Deliver field allocation to NGS Scheduling • During season: 1-2 hours per week to handle field related issues and seek input from coaches and league coordinators of any field related issue • Fall – Make capital recommendations for following season (i.e. addition of clay, re-setting bases, etc)

  4. Scheduling • Overall responsibility for scheduling of spring season practices, games and fields across all leagues • Coordination of inter-town games • Coordination with NGS Fields point person • Time commitment • March & April when registration closes • On-going during spring season to coordinate makeup games

  5. Umpires • Overall responsibility for scheduling of spring season umpires for Senior, Major and Minor league games. • Question: who handles giving the umpire money? Home coach? How do money get to coach? • Time commitment • March & April after schedule is completed • On-going to ensure umpires at each game • On-going to coordinate makeup games

  6. Equipment • Equipment building cleanup and inventory (fall) • Clean and organize equipment building • Identify equipment needs for spring season • Order New Equipment • Seek board approval on proposed purchases • Order, receive & handle new equipment • Coaches bag assembly & hand-out (spring) • Create / update punch list of for contents of coaches bag (i.e. 3 bats; 5 batting helmets; catchers helmet, etc.) • Assemble bags • Coordinate delivery of coaches bag • Time commitment • Spring: 8-10 hours to assemble coaches bags and facilitate hand out • Fall: coordinate cleanup team of 4-5 people for ½ day • During season: < 1 hour per week to field equipment issues and resolve

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