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Mission, Performance, and Goals Presentation to the 2012-2013 PTA Executive Board Abe Suleiman July 25, 2012

Mission, Performance, and Goals Presentation to the 2012-2013 PTA Executive Board Abe Suleiman July 25, 2012. Welcome. Agenda. The 2012-2013 PTA Executive Board. Mission. Mission of the Bard High School Early College PTA, Duties of the Executive Board Mission, and

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Mission, Performance, and Goals Presentation to the 2012-2013 PTA Executive Board Abe Suleiman July 25, 2012

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  1. Mission, Performance, and Goals Presentation to the 2012-2013 PTA Executive Board Abe Suleiman July 25, 2012

  2. Welcome

  3. Agenda

  4. The 2012-2013 PTA Executive Board

  5. Mission Mission of the Bard High School Early College PTA, Duties of the Executive Board Mission, and Officer Roles and Responsibilities

  6. The PTA’s Structure The Parent Teacher Association of Bard High School Early College • Incorporated as a charitable nonprofit corporation in New York State since March 31st, 2003, DOS ID 2888586. • Is registered as a 501(c)(3) nonprofit charitable organization since March 29th, 2005, EIN 81-0612857, and required to file IRS for I-990. • Operates in accordance with the NYC Department of Education Chancellor’s Regulations A-660 as well as it’s own bylaws. • Is not allowed to contribute funds to causes different from its own. • Is not allowed to employ suppliers and vendors to perform its core duties. • All current BHSEC parents are automatically active Association members, • There are no membership dues. • All board and general PTA Meetings must be held at the school when it is open, are open to all members, and must be announced conspicuously at least 10 days before the meeting.

  7. The PTA’s Mission The PTA’s mission includes and is not limited to: • Engage parents with BHSEC via timely and useful communication. • Create sustainable students, faculty and School programs and provide them with financial support. • Plan and conduct fundraising and community events. • Enrich our children’s high school experience by supplementing BHSEC’s DOE budget. • Support the BHSEC College Program financially. Perform these activities efficiently, diligently with the help of volunteers, and raise funds from current parents and external supporters.

  8. The Board’s Mission Help parents help their children succeed at BHSEC. Support the School by organizing and utilizing the talents of the parent body and their connections. Conduct business transparently and honestly. Build upon the successes and improve upon the near successes of the previous PTA boards. Develop sustainablesolutions. Help the next board succeed.

  9. Board member Roles & Responsibilities

  10. Board member Roles & Responsibilities

  11. Board member Roles & Responsibilities

  12. Board member Roles & Responsibilities

  13. Board member Roles & Responsibilities

  14. Board member Roles & Responsibilities

  15. Board member Roles & Responsibilities

  16. Performance Review 2011-2012 Performance Review

  17. Performance Review of 2011-2012Our Successes • Streamlined operations & monthly planning processes. • Engaged excellent speakers for the monthly meetings. • Performed timely and useful communication with parents. • Conducted efficient and successful fundraising events. • Paid for new school theater advanced lighting equipment. • Paid for all students’ sports uniforms and committed to do so annually. • Contributed record-level funding to school & student programs including Third Street Music and a full time teachersalary. • Contributed a yearend grant to the school to hire an additional teacher.

  18. Fundraising Activity Summary *Pending final accounting of June payables & receivables

  19. Performance Review of 2011-2012 Our Near-Successes • Volunteer organization, engagement, & tracking required more data organization and communication. • Engaging representative cross-section of the parent body in PTA events and meetings continued to be a challenge. • Event committee formation & operation was slow. • Monthly review of budget accounts with school did not take place until very late in the year. • Website content to help guide parents to resources is still limited.

  20. 2011-2012Community & Fundraising EventsCompleted Welcome-Back Pot Luck…………..…………..September Breakfast with the Principal ..………….….. September Direct Appeal Letter .………….………………..October Phone-a-thon …………………………….……November Faculty Appreciation Dinners….….November +April Knowledge College …………………February/March Spring Gala and Auction ………………………… April General membership meeting panels and speakersMonthly

  21. 2011-2012 Monthly Topics & Highlights Sep-Meet & greet, PTA Executive Board -Introduction to BHSEC PTA roles & activities + volunteer signup Oct-How to succeed at BHSEC + Emotional and Physical health in Adolescent Years, Dr. Lerner+SeanGrover, LCSW -Deadline for Filing of I-990 tax forms with IRS Nov -International Exchange & Study, Students Jan -Early College, Leon Botstein -Midyear Financial Update to BHSEC and DOE Feb -Risk & Resilience, Jess Shatkin/NYU Child Study Center -Form Nominating Committee Mar -Academic Integrity Policy, SLT + Faculty Apr -Parents’ Guide to Writing at BHSEC, Faculty -Close nominations period, Begin Budget planning May -Year 2 College Debrief, Student + Parent panel -PTA and SLT Election + Propose new Budget Jun -What to expect next year, Faculty -Vote on Budget + Begin handover process.

  22. Responsibilities 2011-2012 PTA Programs and Budget

  23. Programs

  24. Budget *Includes $45,000 for Third Street Music Settlement

  25. The PTA Executive board role as a catalyst

  26. Creating a Win-Win SituationFor the School and the Parents

  27. Break • Next • Calendar • Open Discussion • Adjournment

  28. Meeting Calendar

  29. Monthly Topic Calendar College Writing guide for parents - Adolescent Physical and Mental Health - Sean Grover International Student Exchange program - Science & Mathematics curriculum night Risk & Resilience, Jess Shatkin/NYU -

  30. 2012-2013Community & Fundraising Events Welcome-Back Pot Luck…………..…………..September Breakfast with the Principal ..………….….. September Direct Appeal Letter .………….………………..October Wine & Scotch Tasting ...………………..October Phone-a-thon …………………………….……November Faculty Appreciation Dinners….….November +April Spring Gala and Auction ………………………… April General membership meeting panels and speakersMonthly

  31. 2012-2013Procedural Events July Handover and transition meeting #1 Transfer of Accounts, Duties, etc. Plan the upcoming year meeting and event dates Finalizing and closing the books for the prior fiscal year August Handover and transition meeting #2 Finalize the calendar, assign monthly responsibilities Committee formation and interim chairmanships Plan the Welcome Back Pot Luck SeptemberGive Final Quickbooks P&L to accountant for 990 filing Introduction to BHSEC PTA roles & activities Volunteer signup for Committees Accept nominations for open PTA positions + 9th Grade SLT OctoberDeadline to sign and file of I-990 tax forms with IRS Close nominations. Conduct Elections for open PTA positions + 9th Grade SLT

  32. 2012-2013Procedural Events January Submit Midyear Financial Update to BHSEC and DOE February Form Nominating Committee for 2013-2014 PTA elections March Form Budget Committee April Close nominations period Begin Budget planning May Conduct PTA and SLT Elections Present the PTA Proposed 2013-2014 Budget JuneVote on PTA Proposed Budget Begin handover process.

  33. Ready to build a strong team?Discussion • Open Discussion

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