WELCOME

1. WELCOME Dropouts, Dropout Prevention, and Juvenile Justice Programs Linda Fleming and Dr. Kimberly Davis

2. OBJECTIVES • Increase understanding when reporting DOP format data and other data • Share information about data elements and formats • Recognize three program areas data are captured in DOP Data format • DOP, DJJ, Neglected or Delinquent • Improve data quality

3. Dropout Prevention Format Report Dropout Prevention Program data (whether the district has a DOP Program or not) • Every DJJ student • Every TAP student • Every TAP PK baby Should have at least one Dropout Prevention Program Data Format record

4. Data Element: Dropout Prevention/Juvenile Justice Programs • Survey 3 – Federal State Indicator Status • Survey 5 – Dropout Prevention Program

5. Data Element: Dropout Prevention/Juvenile Justice Programs • U = Educational Alternative • A = Disciplinary Programs • P = Teenage Parent Programs • D = Education Services in DJJ Programs • Z = Not Applicable

6. Data Element: Dropout Prevention/Juvenile Justice Programs • N = Non-School Institution for Neglected or Delinquent Students • Defined in Title I, Parts A and D of the Elem. and Secondary Ed. Act, as amended by Public Law 107-110. • See the element Institution Number, Neglected/Delinquent for more information. • $$ tied to this reporting effort

7. Data Element: Dropout Prevention/Juvenile Justice Programs • R = Dropout Retrieval Programs • E = Alternative to Expulsion Programs

8. Data Element: Dropout Prevention/Juvenile Justice Programs Survey 3 codes R and E • Will be used to determine students who are excluded from school grades accountability models • Florida Statute 1008.34 • See 4/3/08 memo from Jay Pfeiffer • For specific details about methodology contact Ed Croft or Tracy Selman

9. Data Elements:Dropout Prevention Length of Program ParticipationDropout Prevention Length of Prescribed Program Students are counted in outcomes if Program Participation equals at least 50% of Prescribed Program

10. NEW Data Elements for 2008-09Data Elements applicable to Neglected or Delinquent: Pretest Outcome - Reading Pretest Outcome – Math • Used to indicate the pretest level of the student in Reading or Math upon entry into the institution

11. Data Elements applicable to Neglected or Delinquent: Progress Level Reading Progress Level Math • Used to indicate the progress of the student in Reading or Math as indicated by pre and post test data

12. Data Elements: Progress Level Reading Progress Level Math • Codes A and B deleted for 2008-09 • Apply codes C, D, E, F, G, or H • Code H = Student was not tested • Code Z = Not applicable for N/D students with less than 90 days or for DJJ who have DJJ Entry and Exit Assessment format data

13. Data Element applicable to Neglected or Delinquent:Fund Source • Only two codes apply in DOP format. CODES D = Title I, Part D (applies in DOP Format) Z = None of the above (applies in DOP Format)

14. Term in DOP Format Only 2 codes apply in DOP Program Data Format 3 = regular school year S = summer (intersession) Submit a separate record for each term in which the student participates.

15. Multiple Records are reported in the Dropout Prevention Program Data Format – Survey 5 Generate a unique record for: • each DOP, DJJ and/or N/D program • at each school, • for each term, in which the student participated.

16. Dropout Prevention: Primary Reason for Dropping Out • Dropout Prevention: Secondary Reason for Dropping Out • Primary and Secondary reasons provided by the student for dropping out of school • Student End of Year Status Format (Svy 5)

17. Dropout Prevention: Possible Influences • Responses of students who dropped out of school to the survey questions, “What would have improved your chances of staying in school?” • Multiple responses may apply • Student End of Year Status Format (Svy 5)

18. NEW 2009-10 • Dropout Prevention: Actions Taken • Responses of students about actions that were taken by school staff in an effort to keep the student enrolled in school • Multiply responses may apply • Student End of Year Status Format (Svy 5)

19. Department of Juvenile Justice students are reported in Survey 5 formats • Department of Juvenile Justice Student Entry Assessment • Department of Juvenile Justice Student Exit Assessment • Dropout Prevention Program Data (whether the district has a DOP Program or not)

20. DJJ data reported in the three formats are necessary for: • Federal program reporting • State program analysis and reporting • Quality Assurance • Every DJJ student should have at least one Dropout Prevention Program Data format record

21. Test adopted for statewide use • Basic Achievement Skills Inventory (BASI) • Reading • Mathematics • Language Arts

22. For all three subjects report two Test Scores • Standard Score • Growth Scale Value (NEW 2008-09)

23. BASI test dates must be on or after July 1, 2006

24. Tools to assist with data quality • Data Base Manuals • Technical Assistance Papers • Reports for Request

25. Edit Reports • Rejects (automatically generated) • Validations & Exceptions (reports for request)

26. Survey 3 - Reports for Request • F60775O, Demographic Data In File Format • F61020O, Federal State IND Data In File Format • F70775, Federal State Indicator Aggregate

27. Survey 5 - Reports for Request • F60775O, Demographic Data Original Format • F62243O, Dropout Prevention Data In File Format • F62248, Dropout Prevention Validation/Exception • F70992, Reasons For Dropping Out 70993/70994 • F60953O, End Of Year Status Data In File Format

28. Exit Interview Process F.S. 1003.21(1)(c) • Guidance counselor or other school personnel must conduct the exit interview. • Student must complete survey in format prescribed by DOE

29. Follow Up Question and Answer Session Submit Questions to dbweias@fldoe.org or call (850) 245-0400