Effective Incident Reporting Procedures and Disciplinary Measures

2. REPORT WRITING/OR, DR, AND 2823

3. REPORT WRITING/OR, DR, AND 2823 • PURPOSE: To define procedures for reporting incidents • APPLICABILITY: Applies to all assigned, attached and operationally controlled personnel • MISSION: To report incidents

4. REPORT WRITING/OR, DR, AND 2823 • PRE-TEST

5. REPORT WRITING/OR,DR, AND 2823 • Why is discipline important?

6. REPORT WRITING/OR,DR, AND 2823 • What correction options do you have? • On-the-spot corrections • Domicile Entries • Observation Reports • Disciplinary Reports • Discipline and Adjustment Boards

7. REPORT WRITING/OR,DR, AND 2823 • On-the-Spot Corrections • minor violations of simple facility rules when inmate was unaware or does not repeat regularly

8. REPORT WRITING/OR,DR, AND 2823 • Domicile Entries (DEs) • minor infractions which require a greater degree of correction than a verbal on-the-spot correction • maintained in the inmate’s living area • Guards discretion whether a DE should be used in lieu of a Disciplinary Report

9. REPORT WRITING/OR,DR, AND 2823 • Observation Report • Used to report a significant event which may impact the operation or security of the facility • May be positive or negative reports about inmates, especially health and welfare of the inmates • Reports must contain as much information as possible about the incident • Forwarded to the Guard Commander

10. REPORT WRITING/OR,DR, AND 2823 • Disciplinary Report • Used to report inmate’s violations of facility rules and/or UCMJ • Report must contain as much information about the infraction as possible to include a DD Form 2823, Sworn Statement, by issuing cadre member and by cadre witnesses to the incident • Forwarded to the Guard Commander

11. REPORT WRITING/OR,DR, AND 2823 • DA FORM 2823/Sworn Statement • Used in conjunction with a Disciplinary Report • Used to record the facts of an incident • Used to record thoughts and impressions as well.

12. REPORT WRITING/OR,DR, AND 2823 • Completing REPORT WRITING/OR,DR, AND 2823

13. REPORT WRITING/OR,DR, AND 2823 • Who? • Subject of the report • Suspects • Witnesses • Other cadre

14. REPORT WRITING/OR,DR, AND 2823 • When? • Time and date of the incident • Use approximate time period if the exact time is unknown

15. REPORT WRITING/OR,DR, AND 2823 • Where? • The exact location of the incident • Be specific

16. REPORT WRITING/OR,DR, AND 2823 • What? • Incident Report: the charges • Observation Report: type of observation

17. REPORT WRITING/OR,DR, AND 2823 • How? • Describe how the incident happened, if known. • If hearsay is used, identify it as such.

18. REPORT WRITING/OR,DR, AND 2823 • Why? • Did the inmate/detainee say why he/she did something? • Did a witness say why the inmate took a particular action?

19. REPORT WRITING/OR,DR, AND 2823 • Practical Example with Handout • Scenario #1: You are the D-Block guard and you note that an inmate has not eaten his meal for breakfast and lunch • Scenario #2: You are the A-Block guard and you observe one inmate hit another inmate

20. REPORT WRITING/OR, DR, AND 2823 • POST-TEST

21. REPORT WRITING/OR,DR, AND 2823 • Summary • Discipline • Correction Options • How to complete REPORT WRITING/OR,DR, AND 2823